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HomeMy WebLinkAboutMinutes - 2002.05.06 - 35729WILLIAM R. PATTERSON Chairperson PETER H. WEBSTER Vice Chairperson TIM MELTON Minority Vice Chairperson May 6, 2002 The meeting of the General Government Committee was called to order at 1:04 p.m. by Chairperson Patterson, in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Chair; Peter Webster, Vice Chair; Timothy Melton, Mino rity Vice Chair; Shelley G. Taub, Hugh D. Crawford, Chuck Moss, Tom Middleton, Ruel E. McPherson; Michelle Friedman Appel COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT ARTS, CULTURE & FILM Kristie Zamora, Coordinator CORPORATION COUNSEL Judy Cunningham, Corporation Counsel EXECUTIVE OFFICE Doug Williams, Deputy Executive Gerald Poisson, Assistant Deputy Robert Daddow, Assistant Deputy FISCAL SERVICES Nancy Fournier, Chief HEALTH George Miller, Manager Michelle DeWyre, Public Health Educator INFORMATION TECHNOLOGY Mike Wilk, Deputy Director Joe Maletta, Manager Janetta McKenna, Supervisor MSU EXTENSION Tom Schneider, Extension Agent Christy Hicks, Extension Agent LARSEN & ASSOCIATES Mel Larsen, President CITIZENS Claudia Swaney Marilyn Ann Hodges Robert Dillaber Gloria Allerton FREE PRESS Laura Potts, Reporter OAKLAND PRESS Robert Carr, Reporter BOARD OF COMMISSIONERS Eric Coleman, District #21 James VanLeuven, Administrative Director Sheryl Mitchell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Shelley G. Taub Hugh Crawford Chuck Moss Tom Middleton Ruel E. McPherson Michelle Friedman Appel GENERAL GOVERNMENT COMMITTEE Page 2 May 6, 2002 Crawford moved to approve the previous minutes of April 22, 2002, as printed. Supported by Middleton. Motion to approve the minutes carried on a voice vote. PUBLIC COMMENT None. AGENDA MR #02091 and MR #02121 were added to the agenda as items 10 and 11. HEALTH DIVISION - WEST NILE VIRUS PROGRAM RECOMMENDATIONS Consistent with MR #01237, Mr. Miller provided a short educational presentation on the research that was done and the resulting program recommendations developed by the Health Division in response to the West Nile Virus. The Health Division is recommending establishment of a community based program of monitoring and training through the Health Division, as well as providing educational material for the public on eliminating mosquito breeding habitats and personal protection. Copies of the Public Health Fact Sheet and brochures on mosquito control and the West Nile Virus were distributed. The Fact Sheet is available to the public on the County's web site. Use of an aerial spraying program is not being recommended at this time. The cost for DNA testing of each crow by the Michigan Department of Community Health is $85.00. Funding from state or federal sources in not available. No human cases of the virus were reported in Oakland County; however, if the situation changes, the Health Division will return to committee for discussion. Moss moved to receive and file the Health Division report and materials on the West Nile Virus. Supported by Middleton. Motion carried on a voice vote. DEPARTMENT OF INFORMATION TECHNOLOGY - QUARTERLY MASTER PLAN UPDATE Messrs. Wilk and Maletta reviewed the Information Technology (IT) 2001/2002 Master Plan Quarterly Status. IT is in the process of doing its next two-year plan. Approximately 50 scope and approach documents have been submitted for new projects. Mr. Maletta briefly reported on several IT projects, indicating that most of the local units have been attached to the County's internet site for provision of e-mail, the E-Health pilot program for Environmental Health well inspection activities has begun and upgrades to the Treasurer's Delinq uent Tax system are expected to be completed in time for the P.A .123 property tax auction of 600 parcels scheduled to take place this summer. Mr. Moss asked for information on project budgets rather than just hours, as well as better variance explanations Mr. Melton expressed concerns about the variances between original hours estimated for a project and the continual revision of estimates to complete these projects. Regarding the Designated Fund Balance for non -52nd District Courts IT projects, Mr. Webster stated that those local units should receive assistance in developing a scope and approach document and asked if there was a deadline to submit these requests. GENERAL GOVERNMENT COMMITTEE Page 3 May 6, 2002 Ms. Cunningham stated that they would be meeting next week with all non -52nd District Courts. Ms. McKenna indicated that she thought the Designated Fund Balance for the non -52nd District Courts may have to be redesignated at the end of the Fiscal Year but would get back to Mr. Webster with an answer. Definitions for open requests and descoping of a project and what happens to the hours in both of these situations was also requested. Melton moved approval of the attached suggested resolution. Supported by Moss. Motion carried unanimously on a roll call vote. DEPARTMENT OF INFORMATION TECHNOLOGY - SECOND QUARTER 2002 DEVELOPMENT APPROPRIATION TRANSFER The resolution authorizes the transfer of departmental appropriations for actual quarterly expenses from the non-departmental budget to the user department. Charges are $1,450,840.85 for data processing and $71,262 for imaging development. Direct charges to Special Revenue and Proprietary fund departments are $350,724.70, with no charge this quarter to non -county agencies. Moss moved approval of the attached suggested resolution. Sup ported by Taub. Motion carried unanimously on a roll call vote. COUNTY EXECUTIVE/ARTS, CULTURE & FILM FY 2002 - ADMINISTRATION FROM THE MICHIGAN COUNCIL FOR THE ARTS AND CULTURAL AFFAIRS GRANT AGREEMENT FOR ARTS SERVICES - AMENDMENT Arts, Culture & Film is requesting acceptance of an additional $14,000 for FY 2002, awarded by the Michigan Council for the Arts for administration of the regranting program. McPherson moved approval of the attached suggested resolution. Supported by Webster. Motion carried unanimously on a roll call vote. LETTER TO THE MICHIGAN ARTS COUNCIL RE: CONTRACT LANGUAGE In response to Mr. Webster's request of the previous meeting to have Corporation Counsel draft a letter to the Michigan Department of Histories, Arts and Libra ries regarding its contract indemnification language, Ms. Cunningham presented proposed correspondence for Mr. Patterson's signature. Ms. Cunningham indicated that this language had been negotiated out of other state contracts. Webster moved that the Committee approve the draft letter for Mr. Patterson's signature as presented by Ms. Cunningham. Supported by Crawford. Motion carried unanimously on a roll call vote. MR #02067 - BOARD OF COMMISSIONERS - SUPPORT OF OAKLAND COUNTY 4-H YOUTH GENERAL GOVERNMENT COMMITTEE Page 4 May 6, 2002 LEADERSHIP INSTITUTE Mr. Middleton and Ms. Dingeldey sponsored the resolution. The resolution authorizes the Oakland County 4-H Youth Leadership Institute to identify Oakland County Commissioners as program sponsors. The 4-H Youth Leadership Institute is a ten-month program for high school-age youth to develop leadership and community action skills. Commissioners can identify potential youth participants, serve as mentors and help with fundraising. No financial commitment to Oakland County is involved. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Webster. Motion carried unanimously on a roll call vote. MR #02022 - BOARD OF COMMISSIONERS - SUPPORT OF WOODWARD AVENUE DESIGNATION AS AN ALL-AMERICAN ROAD AND NATIONAL SCENIC BYWAY The resolution was introduced by Mr. Webster, et al., in support of the Woodward Avenue Heritage Team's application to the Federal Highway Administration National Byways Program for designation of Woodward Avenue as an All American Road and National Scenic Byway. Moss moved to report to recommend approval of the attached suggested resolution. Supported by Webster. Motion carried unanimously on a roll call vote. FRIEND OF THE COURT CITIZENS ADVISORY COMMITTEE APPLICATION/INTERVIEW PROCESS Crawford moved that the Friend of the Court Citizens Advisory Committee Study Group be charged with the task of reviewing the applications for seats on the FOCCAC and making a recommendation to the General Government Committee for interviews and/or appointments. Supported by Moss. Motion carried unanimously on a roll call vote. BOARD OF COMMISSIONERS - APPOINTMENT INTERVIEWS FOR THE COMMUNITY MENTAL HEALTH AUTHORITY BOARD The following individuals were interviewed for a seat on the Community Mental Health Authority Board: Claudia Swaney, Marilyn Hodges, Robert Dillaber, Gloria Allerton. Crawford moved to report to recommend appointment of Robert Dillaber to the Community Mental Health Authority Board for a three-year term ending March 31, 2005. Supported by Taub. Motion carried on a roll call vote with McPherson, Friedman Appel and Melton passing and Webster absent. MR #02091 - BOARD OF COMMISSIONERS - SPECIAL ELECTION REIMBURSEMENT GENERAL GOVERNMENT COMMITTEE Page 5 May 6, 2002 Introduced by Mr. Middleton, the resolution would authorize that budgeted funds from the four months of unpaid salary for County Commissioner District #4 be redistributed to In dependence and Waterford Townships and the City of the Village of Clarkston, based on the number of registered voters in the affected precincts, to offset costs for the special election to fill this vacancy. A copy of Corporation Counsel's opinion on this proposal was provided to the committee (on file). Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Crawford. Middleton moved to report to amend the resolution to strike the third WHEREAS. Supported by Crawford. Motion to report to amend carried on a voice vote. Main motion, as amended, carried on a roll call vote with Friedman Appel, Melton and Taub voting no and Webster absent. MR #02121 - BOARD OF COMMISSIONERS - URGING THE STATE OF MICHIGAN TO MAINTAIN CURRENT LEVELS OF FUNDING FOR OAKLAND COUNTY'S FAMILY PLANNING PROGRAM The resolution was introduced by Ms. Friedman Appel, et al., to urge the State of Michigan to fund the Family Planning Program at existing levels. The Michigan Family Planning Program provides reproductive health assessment, education, counseling and referral services. The program is available to all Michigan citizens but targets primarily low -income, uninsured, men and women. While a study conducted by the State reveals that the cost of the program is $128.66 per patient, the State is covering only $79.00 of the cost, resulting in insufficient funding for the program. The cost for Oakland County to run the Program is $600,000 annually, with fees generating $150,000 in revenue and the state contributing $302,000, leaving a $150,000 shortfall. Friedman Appel moved to report to recommend approval of the attached suggested resolution. Supported by Taub. Friedman Appel moved to report to amend the resolution title and the NOW THEREFORE BE IT RESOLVED paragraph as follows: Board of Commissioners - Urging the State of Michigan to Maintain Current Levels of PROVIDE PROPER Funding for Oakland County's ITS Family Planning Program THROUGH OAKLAND COUNTY NOW THEREFORE BE IT RESOLVE D that the Oakland County Board of Commissioners does hereby urge the State of Michigan to PROPERLY FUND provide the additional funding needed to keep the Family Planning Program in Oakland County operating at its present level. Supported by McPherson. Motion to report to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Taub and Webster GENERAL GOVERNMENT COMMITTEE Page 6 May 6, 2002 absent. COMMUNICATIONS A. Courts and Law Enforcement Management Information System - CLEMIS & Related Projects B. Oakland County Senior Advisory Council Minutes - March 18, 2002 C. Oakland County Parks and Recreation - Independence Oaks Trail Expansion Grant Application Crawford moved to receive and file the communications. Supported by Middleton. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Crawford moved that a subcommittee be established to review appointment application and interview procedures for recommendation to the General Government Committee. Supported by Middleton. Motion carried on a roll call vote with Taub and Moss voting no and Webster, Melton and McPherson absent. There being no other business to come before the committee, the meeting was adjourned at 4:12 p.m. ___________________________ _______________________________ Helen Hanger, James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.