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Home My WebLink AboutMinutes - 2002.05.20 - 35735WILLIAM R. PATTERSON Chairperson PETER H. WEBSTER Vice Chairperson TIM MELTON Minority Vice Chairperson May 20, 2002 The meeting of the General Government Committee was called to order at 2:12 p.m. by Chairperson Patterson, in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Chair; Peter Webster, Vice Chair; Timothy Melton, Min ority Vice Chair; Shelley G. Taub, Hugh D. Crawford, Chuck Moss, Tom Middleton, Ruel E. McPherson; Michelle Friedman Appel COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DRAIN COMMISSIONER Kevin Larsen, Chief Deputy EXECUTIVE OFFICE Robert Daddow, Assistant Deputy FISCAL SERVICES Lynn Sonkiss, Chief Sandy Greenacre, Supervisor Michael Pohlod, Analyst INFORMATION TECHNOLOGY Phil Bertolini, Director Dale Kukla, Manager Scott Oppmann, Supervisor Janetta McKenna, Supervisor LIBRARY SERVICES Phyllis Jose, Director NORTH OAKLAND BOARD OF Pat Jacobs, Executive Vice President REALTORS BOARD OF COMMISSIONERS James VanLeuven, Administrative Director Sheryl Mitchell, Analyst Helen Hanger, Sr. Committee Coordinator Mya Woods, Clerical Assistant APPROVAL OF THE PREVIOUS MINUTES Crawford moved to approve the previous minutes of May 6, 2002, and May 15, 2002, as printed. Supported by Middleton. Motion to approve the minutes carried on a voice vote. PUBLIC COMMENT Ms. Mitchell introduced Ms. Woods to the Committee. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Shelley G. Taub Hugh Crawford Chuck Moss Tom Middleton Ruel E. McPherson Michelle Friedman Appel GENERAL GOVERNMENT COMMITTEE Page 2 May 20, 2002 MR #02115 - DRAIN COMMISSION - UTILITY BILLING INFORMATION SYSTEM IMPLEMENTATION - TRANSFER TO INFORMATION TECHNOLOGY The Drain Commissioner's office is requesting approval to purchase hardware and software to implement a new Utility Billing Information System from Harris Computer Systems at a total cost of $808,633. This new system will be supported through the Coun ty's Information Technology Department and is expected to provide increased functionality and reporting capabilities for those communities that utilize water supply and disposal services through the Drain Commissioner's Office. Mr. Larsen indicated the target date to have the system up and running was October 1, 2002, in conjunction with the new fiscal year. Webster moved to report to recommend approval of the attached suggested resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Taub and McPherson absent. DEPARTMENT OF INFORMATION TECHNOLOGY / DIGITAL INFORMATION SERVICE CENTER - REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE Information Technology is requesting authorization to amend its master fee schedule to include a bulk rate schedule for Land Product Bundles. This product will include the Residential Property Profile, Residential Property Analyzer, Mortgage Application Acceleration Program and Map Atlas Viewer, to be offered at a discounted rate based on the subsc riber's number of authorized users. This product will be available to subscribers having at least 100 users, with the cost decreasing as the number of users increases, as detailed in the resolution. The initial request for this product was received from the North Oakland County Board of Realtors. Moss moved approval of the attached suggested resolution. Supported by Friedman Appel. Motion carried unanimously on a roll call vote. DEPARTMENT OF INFORMATION TECHNOLOGY - PROVISION OF ADDITIONAL COMPENSATION FOR OVERTIME EXEMPT EMPLOYEES Information Technology (IT) is requesting to continue the additional compensation program for its overtime-exempt employees similar to previously authorized MR #99155. This previous resolution authorized this compensation program for IT employees during the rollout phase of CLEMIS, subject to review and evaluation by the Board of Commissioners after one year. The proposed resolution would authorize this compensation program for an additional 24 -30 month duration, including a one-year review of the program and require a quarterly report to the liaison committee. At the direction of the committee, this item was postponed on April 22, 2002, so that the resolution could be redrafted to include sunset language consistent with the original overtime authorization resolution, MR #99155, and to ask that Personnel respond in writing as to the issue of paying overtime to exempt personnel. GENERAL GOVERNMENT COMMITTEE Page 3 May 20, 2002 A memo from Ms. Eaton was provided to the committee indicating that this compensation provision was provided for under the Fair Labor Standards Act. Taub moved approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. Item 7 was placed next on the agenda without objection. BOARD OF COMMISSIONERS - APPOINTMENTS TO THE LIBRARY BOARD Mr. Jensen and Mr. Chambers, both current members of the Library Board, have applied for reappointment. No other applications were submitted. Taub moved to report to recommend that Donald Jensen and John Chambers be appointed to the Library Board for a five-year term, ending August 24, 2007. Supported by Crawford. Motion carried unanimously on a roll call vote. MR #02068 - BOARD OF COMMISSIONERS - PUBLIC HEARINGS REQUIRED BEFORE VOTING ON THE ADOPTION OF AN OAKLAND COUNTY ORDINANCE The resolution was introduced by Mr. Webster. The resolution would establish a policy to require a public hearing before the Board of Commissioners prior to adoption of a County ordinance. Notice of these hearings would be published not less than 10 days or more than sixty days prior to the date of the hearing in a newspaper of general circulation in Oakland County, posted in compliance with the Open Meetings Act and forwarded to all of Oakland County 's local units. The resolution was referred back to committee on May 2, 2002, for further consideration. Mr. Webster explained that it was suggested that a broader definition of exceptions be incorporated into the language. Webster moved to report to recommend approval of the resolution with the following amendments: - fifth WHEREAS: WHEREAS except as provided in the State Public Health Code or other state regulations BY STATE LAW, the Board of Commissioners are neither required nor prohibited from holding a public hearing prior to the adoption of an ordinance; and - NOW THEREFORE BE IT RESOLVED paragraph: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners shall hold a public hearing before the full Board before voting on the adoption of an ordinance, EXCEPT AS PROVIDED BY STATE LAW. - first BE IT FURTHER RESOLVED paragraph: GENERAL GOVERNMENT COMMITTEE Page 4 May 20, 2002 BE IT FURTHER RESOLVED that the Oakland County Clerk shall publish the notice of the public hearing not less than ten (10) days and not more than sixty (60) days before the date of the public hearing in a newspaper of general circulation in Oakland County, with a copy of the published notice being forwarded to the Board of Commissioners, AND MAIL A COPY OF THE PUBLISHED NOTICE BY CERTIFIED MAIL, AT THE TIME OF PUBLICATION, TO THE CITIES, VILLAGES AND TOWNSHIPS OF OAKLAND COUNTY. Supported by Crawford. Motion carried unanimously on a roll call vote. MR #02131 - BOARD OF COMMISSIONERS - SUPPORT FOR DEDICATING NEW INDEPENDENCE TOWNSHIP POST OFFICE IN THE NAME OF ELIZABETH H. RONK The resolution was sponsored by Messrs. Galloway, Middleton and Obrecht and Patterson in support of dedicating the new Independence Township Post in the name of Elizabeth Ronk. Ms. Ronk, a lifetime resident of Independence Township, served as Clarkston Post Office postmaster for 34 years prior to her retirement in 1970. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Taub. Motion carried unanimously on a roll call vote. BOARD OF COMMISSIONERS - APPOINTMENT TO THE FAMILY INDEPENDENCE AGENCY BOARD Ms. Mary Eddy submitted her application for consideration to the Family Independence Agency. No other applications have been submitted. Webster moved to accept the resignation letter of Ms. Korzon. Supported by Mr. Crawford. Motion carried on a voice vote. Taub moved to report to recommend Mary Eddy for appointment to the Family Independence Agency for a three -year term ending October 31, 2005. Supported by Middleton. Melton moved to postpone until an advertisement could be published to accept additional applications for this vacancy. Supported by McPherson. Roll Call: Ayes: McPherson, Friedman Appel, Melton Nays: Webster, Taub, Crawford, Moss, Middleton, Patterson Motion failed. Main motion carried on a roll call vote with Melton and McPherson voting no. FRIEND OF THE COURT CITIZENS ADVISORY COMMITTEE (FOCCAC) STUDY GROUP - GENERAL GOVERNMENT COMMITTEE Page 5 May 20, 2002 APPOINTMENT RECOMMENDATION At the direction of the General Government Committee on May 6, 2002, the Frien d of the Court Citizens Advisory Committee Study Group has reviewed all applications, submitted by the deadline of February 8, 2002, for seats on the Advisory Committee and has submitted its recommendations to General Government. Middleton moved to report to recommend appointment of the following individuals, as recommended by the FOCCAC Study Group, to the FOCCAC: Children's Advocate: Fred Lebowitz Custodial Parent Representative: Janice Marie Gage Family Practice Attorney: Theodore Kohn Non-Custodial Parent Representative: Jim Runestad Member of the General Public who is unable to serve in any other capacity: Donald Marengere Supported by Taub. Webster moved to amend the report to include initial terms as follows: Children's Advocate: Fred Lebowitz 3 years Custodial Parent Representative: Janice Marie Gage 3 years Family Practice Attorney: Theodore Kohn 2 years Non-Custodial Parent Representative: Jim Runestad 3 years Member of the General Public who is unable to serve in any other capacity: Donald Marengere 2 years Supported by Moss. Motion to amend carried on a voice vote. Melton moved to postpone this item until all applicants could be interviewed. Supported by McPherson. Roll call: Ayes: Melton, McPherson Nays: Webster, Taub, Crawford, Moss, Middleton, Friedman Appel, Patterson Motion failed. Crawford moved to postpone this item until all applicants recommended for appointment by the Study Group could be interviewed. Supported by McPhe rson. Roll call: Ayes: Melton, Crawford, McPherson, Friedman Appel Nays: Taub, Moss, Middleton, Webster, Patterson GENERAL GOVERNMENT COMMITTEE Page 6 May 20, 2002 Motion failed. Main motion carried on a roll call vote with Crawford, McPherson and Melton voting no. Crawford moved to forward the application of Hope Brown to the FOCCAC Study Group for its review and possible recommendation for appointment to the FOCCAC. Supported by Webster. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Wayne County Resolution Supporting Review of Register of Deeds Fees B. Antrim County Resolution Supporting Increase in Diesel Fuel Tax Distribution Equity C. Saginaw County Resolution Supporting Review of Register of Deeds Fees D. Radio Communications Fund Financial Statements - Six Months Ended March 31, 2002 E. Oakland County Public Transportation Authority Resolution and Millage Language F. Letter to State Department of History, Arts and Libraries Re: Contract Liability Language Crawford moved to receive and file the communications. Supported by Moss. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT In response to Mr. McPherson's request to pursue additional input for the Solid Waste Planning Committee Appointment process, Mr. Patterson indicated he would contact Mr. Seaman, Manager of Oakland County Solid Waste, to ask that he come to committee and provide an update on the Solid Waste Planning process. There being no other business to come before the committee, the meeting was adjourned at 3:40 p.m. ___________________________ _______________________________ Helen Hanger, James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.