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HomeMy WebLinkAboutMinutes - 2002.06.04 - 35740 June 4, 2002 The meeting was called to order by Chairperson Palmer at 9:04 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, William Brian, George Suarez, John P. Garfield, Fran Amos, Terry L. Sever, Peter H. Webster, Thomas F. Middleton, and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management David W. Ross, Director Paul Hunter, Manager, Facilities Engineering Richard Johnston, Manager, Facilities Maintenance Drain Commissioner Rick DeVisch, Civil Engineer Joseph Colaianne, Insurance Administrator Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel Planning & Economic Development Mary Langhauser, Supervisor Solid Waste Martin Seaman Board of Commissioners Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF May 21, 2002 Middleton moved approval of the May 21, 2002 minutes as printed. Supported by Amos. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Page 2 June 4, 2002 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John P. Garfield Fran Amos Terry L. Sever Peter Webster Thomas F. Middleton Vincent Gregory Charles E. Palmer Chairperson William Brian Vice Chairperson George Suarez Minority Vice Chairperson CONSENT AGENDA Brian moved to Receive and File: Item A – Oakland County Building Authority Minutes, April 10, 2002. Supported by Amos. Motion carried on a voice vote. PLANNING & ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (M.C. CARBIDE TOOL CO. PROJECT) – LYON CHARTER TOWNSHIP The Economic Development Corporations Act provides a means to encourage projects in Oakland County to alleviate and p revent conditions of unemployment, to assist and retain local industrial and commercial enterprises in order to strengthen and revitalize the County's economy. M.C. Carbide Tool Company intends to acquire approximately 2.5 acres of land and build a new 20 ,000 square foot facility in the northeast part of Lyon Township. They also anticipate the need for acquisition of additional machinery, equipment and furniture in addition to creating eight new jobs. Brian moved approval of the attached suggested resol ution. Supported by Amos. Motion carried on unanimous roll call vote. PLANNING & ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (M.C. CARBIDE TOOL CO. PROJECT) – LYON CHARTER TOWNSHIP The Board of Commissioners must approve the County Executive's appointment of directors to the Board of Directors of the Economic Development Corporation to serve until the M.C. Carbide Tool Company project is either abandoned or completed. It is requested Pamela Johns on and Joseph Shigley, who are representative of neighborhood residents and business interests likely to be affected by this project, be confirmed as EDC Directors. Brian moved approval of the attached suggested resolution. Supported by Suarez. Motion carried on unanimous roll call vote. SOLID WASTE MANAGEMENT – CERTIFICATION OF AVAILABLE DISPOSAL CAPACITY ACT 451 NON-HAZARDOUS SOLID WASTES SPRING, 2002 Oakland County's 1994 Amendments to the 1990 Solid Waste Management Plan Update require that the Board demonstrate and certify available remaining disposal capacity for all Act 451 non -hazardous solid wastes generated within the County annually. The County Executive's report titled "Demonstration of Available Disposal Capacity – June 13, 2002" shows that disposal capacity is available for the County's Act 451 non -hazardous waste beyond December 31, 2007. Amos moved approval of the attached suggested resolution. Supported by Middleton. Motion carried on unanimous roll call vote. Planning & Building Committee Page 3 June 4, 2002 SOLID WASTE MANAGEMENT – ACCEPTANCE OF MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY POLLUTION PREVENTION GRANT - REAP2 PROJECT The Oakland County Waste Resource Management Division made application to the Environmental Assistance Division of the Michigan Department of Environmental Quality for $100,000 to conduct a pollution prevention project targeting the toxins contained in waste electrical and electronic equipment called Recycling Electronics and Pollution Prevention (REAP2). There is a County match of $27,000. Garfield moved approval of the attached suggested resolution contingent upon Corporation Counsel's final approval of the contract. Supported by Suarez. Motion carried on unanimous roll call vote. DRAIN COMMISSIONER – APPROVAL OF REVISIONS TO THE SCHEDULE OF FEES FOR SOIL EROSION AND SEDIMENTATION CONTROL ADMINISTRATION AND ENFORCEMENT OF PART 91 The current schedule of fees for the administration and enforcement of Part 91 was last revised by the Board of Commissioners in 1991. The current schedule of fees is insufficient to meet the expenses incurred in the operation and enforcement of the soil erosion and sedimentation control program. Commissioner Sever requested the fees be revenue neutral and if a fee increase is requested it be brought to the Planning & Building Committee for review. After some discussion Chairperson Palmer suggested this item be carried forward until a proposed County Ordinance is agreed upon and the suggestions from this meeting an d the May 21st meeting are incorporated in the resolution. There was no objection. DRAIN COMMISSIONER – COUNTY ORDINANCE FOR ENFORCEMENT OF PART 91 OF THE MICHIGAN NATURAL RESOURCES AND ENVIRONMENTAL PROTECTION ACT, SOIL EROSION AND SEDIMENTATION CONTRO L Chairperson Palmer explained this item is not complete at this time and should be carried forward to the July 9, 2002 meeting. There was no objection. DEPARTMENT OF FACILITIES MANAGEMENT – AUTHORIZATION TO RECEIVE ARCHITECT/ENGINEER PROPOSALS FOR PUBL IC WORKS BUILDING ADDITION AND RENOVATION Facilities Management is requesting authorization to advertise, interview and prepare a recommendation for selection of an Architect/Engineer for services to renovate and construct an addition to the Public Works Building. The 2002 Capital Improvement Program includes a project titled "Public Works Building Addition & Renovation". The project consists of construction of an estimated 8,000 square foot addition to the 28 year-old Public Works Building, including renovation of some of the existing building and construction of a separate equipment storage building. The conceptual total project cost estimate is $6,037,000. Initially the contract will be only for space programming and budget confirmation services at an approximate cost of $60,000. Garfield moved the Planning & Building Committee authorize Facilities Management to prepare a Request for Proposal and advertise the project to the design community. Supported by Amos. Motion carried on a unanimous roll call vote. Planning & Building Committee Page 4 June 4, 2002 DEPARTMENT OF FACILITIES MANAGEMENT – SELECTION OF ARCHITECT/ENGINEER AND CONSTRUCTION MANAGER FOR OFFICE BUILDING RENOVATION Facilities Management was authorized to advertise a Request for Pr oposals for the Office Building Renovation Project. A Selection Committee was formed to review and evaluate proposals. Neumann Smith earned the highest evaluation score from the Selection Committee for Architect/Engineers. Walbridge Aldinger earned the highest evaluation for Construction Manager. Amos moved the Planning & Building Committee authorize Facilities Management, assisted by Corporation Counsel, negotiate contracts with Neumann Smith & Associates and Walbridge Aldinger. If negotiations fail Facilities Management will negotiate with the second rated firm. Supported by Brian. Motion carried on a unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDS CHILDREN'S VILLAGE "J" BUILDING SECURITY SYSTEM REPLACEMENT PROJECT The 2002 Capital Improvement Program includes provision for the "J" Building Security System Replacement Project. The Project is intended to replace and upgrade the aging security systems in "J" Building, including intercom, door locks, lighting control, CCTV cameras and annunciation and duress alarms and tie in with the Children's Village "J" Building Addition Project. The project will also include security system upgrades for Children's Village "A" Building; the capa city to monitor alarms from "B", "C", "D" and "H" Buildings at the "J" Building control station; provision of personal duress alarms for staff on duty in "A" Building "J" Building and "J" Building Addition and digital video recording capability. Total project costs, including equipment, engineering, installation, and contingency are estimated to be $350,000. Gregory moved the Planning & Building Committee Report to the Finance Committee their concurrence and recommends funding for the project cost of $350 ,000, including contingency, be approved. Supported by Suarez. Motion carried on a unanimous roll call vote. Commissioner Sever moved to override the rule of the Chair regarding Item #5 to allow for further discussion. Supported by Middleton Motion carried: Brian, Amos, Sever, Webster and Middleton – yes Palmer, Suarez, Garfield and Gregory – no After some discussion Commissioner Sever stated he felt it was not good business practice for the Board of Commissioners to cost the taxpayers money by delaying action on items. OTHER BUSINESS In response to a question asked at an earlier meeting Mr. Ross distributed copies of a memo from Martin Seaman regarding surplus county real estate indicating no properties in the City of Ponti ac are currently a part of any discussion being conducted by the Brownfield Redevelopment Authority or as a part of the Oakland Brownfield Initiative Assessment Pilot. Planning & Building Committee Page 5 June 4, 2002 ADJOURNMENT There being no further business to come before the Committee the meeting as adjourned at 10:55 a.m. _____________________________________ Nancy Wenzel, Committee Coordinator _______________________________________ James H. VanLeuven, Jr., Administ rative Director NOTE: The foregoing minutes are subject to Committee approval.