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HomeMy WebLinkAboutMinutes - 2002.06.05 - 35742 June 5, 2002 The meeting was called to order by Chairperson Dingeldey at 9:45 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Nancy Dingeldey, David N. Galloway, Vincent Gregory, Fran Amos, William Brian, Eric Coleman, and George W. Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: David B. Buckley OTHERS PRESENT: Personnel Department Judy Eaton, Director Jennifer Mason, Supervisor Lois Koeber, Supervisor Nancy Scarlet, Manager David VandeGrift, Analyst Jordie Kramer, Analyst Management & Budget Laurie VanPelt Information Technology Phil Bertolini, Director Ed Poisson, Deputy Director 52nd District Court Brian W. MacKenzie, Judge Board of Commissioners Harvey Wedell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None. Chairperson Dingeldey requested the agenda be amended to correct the title of Item #2 to read, "MR 02136 Department of Information Technology – Extension of Additional Compensation for Overtime Exempt Employees" and to add an Item #5 – Appointed OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE Nancy Dingeldey Chairperson David N. Galloway Majority Vice-Chair Vincent Gregory Minority Vice-Chair Fran Amos David B. Buckley William Brian Eric Coleman George W. Suarez Officials Salary Review Subcommittee Report. There was no objection. Personnel Committee Page 2 June 5, 2002 APPROVAL OF MINUTES OF May 22, 2002 Coleman moved to approve the minutes of May 22, 2002 as printed. Supported by Suarez. Motion carried on a voice vote. 52nd DISTRICT COURT/NOVI-UPDATE ON SOBRIETY PROGRAM Judge MacKenzie reported on the success of the Sobriety Program initiated in March of 2001. It is a specialized docket designed to address the problem posed by repeat drunk drivers. Each defendant voluntarily enters the 72 -week program, signs a contract and enters a waiver on the record. During the first fourteen months of the program 107 individuals were accepted. 18 were terminated due to non-compliance. 29 have graduated from the intensive phase. No individual who has graduated from or who is currently in the Sobriety Court program has committed a new drunk driving offense. MR #02136 DEPARTMENT OF INFORMATION TECHNOLOGY – EXTENSION OF ADDITIONAL COMPENSATION FOR OVERTIME EXEMPT EMPLOYEES MR #99155 authorized additional compensation for overtime -exempt employees to assist with the implementation of CLEMIS programs and to provide a cost-effective alternative to adding temporary contractual staff. It is requested this a dditional compensation be continued for the duration of the CLEMIS roll out phase, anticipated to be 24 -30 months in duration. This will be subject to review and evaluation for continuation after one year. Suarez moved that the Personnel Committee Report to the full Board with the recommendation MR #02136 be adopted. Supported by Gregory. Motion carried on a unanimous roll call vote with Amos and Buckley absent. PERSONNEL – UPDATE OF THE CHILD CARE FACILITY Jordie Kramer reported there are currently 90 children utilizing the center on a full and part-time basis. Total capacity is 108. Gretchen's House will celebrate its one -year anniversary and Flag Day on June 14 th with a concert in the morning and picnic in the afternoon. Tours for all County Department directors, managers and supervisors are held on Tuesdays. Chairperson Dingeldey requested Item #5 be considered at this time. There was no objection. Personnel Committee Page 3 June 5, 2002 APPOINTED OFFICIALS SALARY REVIEW SUBCOMMITTEE R EPORT The Subcommittee reported its findings to the Committee. Coleman moved that the Personnel Committee Report to the Finance Committee as follows: The Personnel Committee, after reviewing the recommendations of the Appointed Officials Salary Review Subcommittee recommend that, due to current budget constraints, no appointed official salary ranges be increased by a higher percentage than the general salary increase percentage for non -represented employees. Further, that this recommendation be reviewed in the salary recommendation package during the Fiscal Year 2003 budget process. Supported by Brian. Motion carried on unanimous roll call vote with Amos and Buckley absent. BUDGET OUTLOOK FY2003 & 2004 FY 2003 budget challenges – reduced revenue from State revenue sharing and reduced investment income plus increased fringe benefit costs. Estimated shortfall for FY 2003 $14.4 million. Proposed budget solution for FY2003 – reduce Capital Improvements, reduce Fringe Benefit Fund balance, designated General Fund balance, reduce Tri-Party Road Program, fund remaining Road Program with a transfer from DTRF and adjust the General Salary increase. In reviewing potential areas for future expenditure reductions the focus will be on the following: discretionary/non-essential programs, programs with reduced programs, restructuring to increase program efficiency/reduce costs and programs requiring increasing grant match from the County. Chairperson Dingeldey requested Vice Chairperson Galloway to assume the Ch air at 11:50 a.m. COMMUNICATIONS: Suarez moved to receive and file Item A A. Position Change Summary Report Supported by Coleman. Motion carried on a voice vote. Personnel Committee Page 4 June 5, 2002 Personnel Committee members received a letter from Mr. Michael S. Young indicating he was requesting a formal appeal to Ms. Sharon L. Edward's May 28, 2002 letter. Mrs. Eaton indicated the Personnel Department would follow the established Complaint Process and report to the Personnel Committee at the next meeting. OTHER BUSINESS: Budget Hearings – The Personnel Department will present a schedule of Budget Hearings at the next meeting. Only departments appealing the Personnel Department recommendation and those with offsetting revenues for positions requested will be scheduled to come before the Personnel Commottee. ADJOURNMENT: Suarez moved the meeting be adjourned at 12:06 p.m. Supported by Coleman. Motion carried on a voice vote. ______________________________________________ Nancy Wenzel, Committee Coordinator ______________________________________________ James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.