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HomeMy WebLinkAboutMinutes - 2002.06.06 - 35743SUE ANN DOUGLAS Chairperson CHUCK MOSS Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson June 6, 2002 The meeting of the Finance Committee was called to order at 9:12 a.m. by Chairperson Douglas, in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Chair; Chuck Moss, Vice Chair; Brenda Causey-Mitchell, Minority Vice Chair; Charles Palmer; Larry Obrecht; Nancy Dingeldey; William Patterson; Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT WITH NOTICE: Shelley Taub. OTHERS PRESENT: ARTS, FILM & CULTURE Kristie Zamora, Coordinator CENTRAL SERVICES David VanderVeen, Director CIRCUIT COURT Pam Howitt, Deputy Administrator Karen MacKenzie, Program Specialist CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DISTRICT COURT 52-1 Judge Brian MacKenzie Joyce Renfrow, Deputy Administrator Deborah Bigger, Administrative Assistant DRAIN COMMISSIONER Kevin Larsen, Chief Deputy EXECUTIVE OFFICE Doug Williams, Deputy Executive Robert Daddow, Assistant Deputy FACILITIES ENGINEERING Paul Hunter, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief Stefania Rodgers, Supervisor Linda Pearson, Analyst Rena Joseph, Analyst Prentiss Malone, Analyst Mike Pohlod, Analyst INFORMATION TECHNOLOGY Phil Bertolini, Director Pat Coates, Administrator MANAGEMENT & BUDGET Laurie Van Pelt, Director Ed Poisson, Deputy Director OTHERS PRESENT CONTINUED OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Larry Obrecht Shelley Taub Nancy Dingeldey William Patterson Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 June 6, 2002 PERSONNEL Judy Eaton, Director Nancy Scarlet, Manager Bill Shriner, Psychologist David VandeGrift, Analyst COMMUNITY MENTAL HEALTH Bill Allen, Interim Director Cliff Johnson, Board Member N. OAKLAND BOARD OF REALTORS Pat Jacobs, Executive Vice President BOARD OF COMMISSIONERS Tom Middleton, District #4 James H. VanLeuven, Jr., Director Sheryl Mitchell, Analyst Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Dingeldey moved approval of the minutes of May 23, 2002, as printed. Supported by Palmer. Motion carried on a voice vote. AGENDA Ms. VanPelt indicated that the 52 -1 District Court Third Quarter Budget Allocation was inadvertently omitted from the agenda and requested that the Committee include this request for consideration. The request was added to item 8. PUBLIC COMMENT: Mr. Daddow reported on the status of the Detroit Area Regional Transportation Authority Act (DARTA) legislation following yesterday's actions in the State Senate on HB 5467. Several amendments were passed relating to opt out language for counties. The bill was not given immediate effect. Action to provide funding for DARTA is still necessary. 5. CONTINGENCY REPORT The Contingency Fund balance of $108,718 is not affected by items on today's agenda. Ms. VanPelt reported on the status of the payments from Royal Oak Township for the Sheriff's law enforcement contract. Ms. Cunningham indicated that funds were being released from Royal Oak Township's sewer and water trust fund, to be applied towards payment of past due receivables. Palmer moved approval of the Contingency Report dated May 29, 2002. Supported by Causey-Mitchell. Motion carried on a voice vote. 6. CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - 2002 GRANT PROGRAM ACCEPTANCE - CONSTRUCTION OF APRON/WIDEN, EXTEND AND OVERLAY TAXIWAYS/REMOVAL OF RUNWAY 4/22 FINANCE COMMITTEE Page 3 June 6, 2002 Oakland County has received $774,000 in Federal funds and $43,000 in State funds from the Michigan Department of Transportation for development and improvement of the Oakland County International Airport. Funding will be used to construct an apron, widen, extend and overlay taxiways and to remove Runway 4/22. The required local match of $43,000 will be paid from the Airport Fund. Mr. Obrecht suggested that in lieu of the County's current budget constraints, the General Fund Airport Match designation be reconsidered. Ms. VanPelt stated that the Capital Improvement Plan would be extended beyond one year and that an evaluation for this funding would be completed. Patterson moved approval of the attached sug gested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Obrecht and Taub absent. 7. COMMUNITY MENTAL HEALTH AUTHORITY - QUARTERLY BUDGET UPDATE Mr. Allen reviewed the status of the Macomb-Oakland Regional Center (MORC) budget shortfall and reduction efforts in conjunction with the written material. MORC accounting procedures are also being reviewed, particularly accrual methods. As outlined in the Status Report, several actions being requested of MORC by the CMHA are expected to result in further significant savings which will help to alleviate the shortfall over the next year and a half. The CMHA Board has adopted a resolution, to be forwarded to the State, which states that Oakland County is not liable for the obligations and actions of the CMHA and disagrees with the designation of the CMHA as a component unit of Oakland County government. A copy of the resolution was distributed and placed on file. Patterson moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Friedman Appel, Melton and Douglas absent. 8. DISTRICT COURT UPDATE ON SOBRIETY COURT Judge MacKenzie gave an update on the first fourteen months of the 52 -1 District Court's new Sobriety Court program. Since the advent of the program 15 months ago, no individual who is currently in or has completed the voluntary 72 -week program and graduated has committed any new drunk driving offenses. The first Sobriety Court Graduation is being held tonight at the 52-1 District Court. All commissioners were invited to attend. Obrecht moved to receive and file the Sobriety Court report. Supported by Dingeldey. Motion carried on a voice vote. FINANCE COMMITTEE Page 4 June 6, 2002 Obrecht moved approval to appropriate third quarter funding for the 52-1 District Court. Supported by Palmer. Motion carried unanimously on a roll call vote with Taub absent. 9. CIRCUIT COURT - BYRNE FORMULA GRANT PROGRAM/TEMPORARY ASSISTANCE FOR NEEDY FAMILIES (T.A.N.F.) DRUG COURT - FY 2002 GRANT ACCEPTANCE The Michigan Department of Community Health, Office of Drug Control Policy, has awarded grant funding to the Circuit Court for Family Division summer drug court, youth programming services. The Grant Award includes $30,000 from the U.S . Department of Justice, Byrne Formula Grant Program, requiring a County cash match of $10,000 and a $35,000 Temporary Assistance for Needy Families award, requiring no County match. The Court will contract with Crossroads for Youth, Inc., and other recre ational therapists, to provide program services. Palmer moved to approve the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Friedman Appel, Melton and Douglas absent. 10. MR #02136 - INFORMATION TECHNOLOGY - EXTENSION OF ADDITIONAL COMPENSATION FOR OVERTIME EXEMPT EMPLOYEES Information Technology (IT) is requesting to continue the additional compensation program for its overtime-exempt employees similar to previously authorized MR #99155. The previous resolution authorized this compensation program for IT employees during the rollout phase of CLEMIS, subject to review and evaluation by the Board of Commissioners after one year. The proposed resolution would authorize this compensation program fo r all IT projects, for an additional 24-30 month duration, including a one-year review of overtime usage and require a quarterly report to the liaison committee. Palmer moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Taub absent. 11. MR #02137 - DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE CENTER - REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE Information Technology is requesting authorization to amend it s master fee schedule to include a bulk rate schedule for Land Product Bundles. This product will include the Residential Property Profile, Residential Property Analyzer, Mortgage Application Acceleration Program and Map Atlas Viewer, to be offered at a discounted rate based on the subscriber's number of authorized users. This product will be available to subscribers having at least 100 users, with the cost decreasing as that number of users increases, as detailed in the resolution. The initial request fo r this product was received from the North Oakland County Board of Realtors. Moss moved approval of the attached suggested Fiscal Note. Supported by Patterson. FINANCE COMMITTEE Page 5 June 6, 2002 Motion carried unanimously on a roll call vote with Taub absent. 12. INFORMATION TECHNOLOGY - RADIO PROJECT - RECOMMENDATIONS OF RADIO SUBCOMMITTEE AND STATUS NEGOTIATIONS Consistent with the agenda material dated May 25, 2002, Mr. Daddow advised the committee as to the status of Radio Communications and program costs. A resolution will be brought through the Public Services and Finance Committees in July to recommend that M/A COM be awarded a contract for the County's radio system. Brenda Causey-Mitchell moved to receive and file the Radio Communications Report dated May 25, 2002. Supported by Patterson. Motion carried on a voice vote. 13. SUCCESSION PLANNING UPDATE Ms. Eaton and Mr. Shriner provided a short overview of the efforts to date in developing the County's Succession Management Plan authorized per MR #01229. Presentation mater ials describing the program were provided to each committee member. This program is being developed to respond to the tentative loss of a large number of retirement eligible managers, chiefs and administrators over the next five years. Candidates must complete a self-nominating form and Career Achievement Profile. An Executive Resource Board, whose membership includes one commissioner, will evaluate and select the top 12 candidates to participate in the program's leadership academy. This first class of 12 will begin the program this October and is expected to graduate October, 2003. Moss moved to receive and file the Success Planning Report materials. Supported by Palmer. Motion carried on a voice vote. 14. MR #02138 - PERSONNEL /HUMAN RESOURCES - SALARY ADMINISTRATION THIRD QUARTERLY REPORT FOR FY 2002 The Personnel Department has completed its review of 18 salary grade placement classifications for 67 positions and is recommending that 12 classes/52 position be upgraded, 3 classes/4 positions remain the same. The Job Evaluation Review Determination Subcommittee is recommending that 2 classes/10 positions be upgraded and that 1 class/1 position remain the same. Obrecht moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Taub absent. 15. ACCEPTANCE OF MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY POLLUTION PREVENTION GRANT - REAP2 PROJECT The Environmental Assistance Division of the Michigan Department of Environmental Quality has awarded $80,000 to the Oakland County Solid Waste Resource Management Division to conduct a pollution prevention project targeting toxins contained in waste electrical and electronic equipment. The total grant contract includes a local match of $27,000 for in-kind costs, available FINANCE COMMITTEE Page 6 June 6, 2002 in the FY 2002 Solid Waste Management Budget. The agreement will be executed pursuant to Corporation Counsel's final approval of the contract. Causey-Mitchell moved approval of the attached suggested Fiscal Note. Sup ported by Patterson. Motion carried unanimously on a roll call vote with Taub absent. 16. FACILITIES MANAGEMENT - AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDS FOR "J" BUILDING SECURITY SYSTEM REPLACEMENT PROJECT Facilities Management is requesting authorization to proceed with the transfer of $350,000 from the Capital Improvement Program/Building Fund to the Project Work Order Fund to establish the "J" Building Security System Replacement Project as identified in the FY 2002 Capital Improvement Program. Palmer moved approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Taub absent. 17. COUNTY EXECUTIVE/ARTS, CULTURE & FILM - DAIMLER CHRYSLER CORPORATION FUND FISCAL YEAR 2002 ARTS, BEATS & EATS FESTIVAL (ABE) GRANT ACCEPTANCE The Daimler Chrysler Corporation Fund Board of Trustees has awarded Oakland County $150,000, for the 2002 Arts, Beats and Eats Festival for the period June 20, 2002, through June 30, 2003. Causey-Mitchell moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Taub absent. 18. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2002 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Materials for this item were distributed to committee members for review and this item was carried forward. 19. JOHN F. NICHOLS LAW ENFORCEMENT COMPLEX MONUMENT It was indicated that this item was still before the Planning and Building Committee a nd was, therefore, removed from the agenda. 20. BOARD OF COMMISSIONERS - SPECIAL ELECTION REIMBURSEMENT Introduced by Mr. Middleton, the resolution would authorize that budgeted funds from the four months of unpaid salary for County Commissioner District #4 be redistributed to Independence and Waterford Townships and the City of the Village of Clarkston, based on the number of registered voters in the affected precincts, to offset costs for the special election to fill this vacancy. A copy of Corporation Counsel's opinion on this proposal was provided to the committee (on file). Mr. Middleton presented his arguments for adoption of the resolution. FINANCE COMMITTEE Page 7 June 6, 2002 Palmer moved to report to recommend approval of the suggested resolution. Supported by Douglas. Roll Call: Ayes: Palmer Nays: Causey-Mitchell, Obrecht, Dingeldey, Patterson, Friedman Appel, Melton, Douglas Absent: Taub Motion failed. Moss moved to report to recommend that the Board of Commissioners follow established precedent in acting on this resolution. Supported by Friedman Appel. Motion carried on a roll call vote with Palmer voting no and Taub absent. 21. UPDATE ON FY 2003/FY 2004 BUDGET PROCESS Presentation materials titled "Budgetary Outlook for FY 2003 and Beyond" were provided to committee members. Ms. VanPelt explained that the County Executive has asked Management and Budget to prepare a second tier of budget cuts of $3 to 5 million to be ready for additional state revenue cuts. Equalization is projecting a reduction in constructio n permits for 2004 that will also impact budget projections. Dingeldey moved to receive and file the "FY 2003 and Beyond Budgetary Outlook." Supported by Moss. Motion carried on a voice vote. COMMUNICATIONS A. Information Technology - CLEMIS Financial Statements for six months ended March 31, 2002 B. Michigan State Department of Treasury - Approval of Qualifying Statement for County of Oakland and Oakland County Building Authority C. Government Finance Officers Association - Distinguished Budget Presentation Award Palmer moved to receive and file the Communications. Supported by Patterson. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT FINANCE COMMITTEE Page 8 June 6, 2002 There being no other business to come before the committee, the meeting was adjourned at 12:15 p.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.