Loading...
HomeMy WebLinkAboutMinutes - 2002.07.11 - 35748SUE ANN DOUGLAS Chairperson CHUCK MOSS Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson July 11, 2002 Chairperson Douglas called the meeting of the Finance Committee to order at 9:08 a.m., in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Sue Douglas, Chair; Chuck Moss, Vice Chair; Charles Palmer; Larry Obrecht; Shelley Taub; Nancy Dingeldey; William Patterson; Michelle Friedman Appel, and Tim Melton. COMMITTEE MEMBERS ABSENT WITH NOTICE Brenda Causey-Mitchell OTHERS PRESENT CORPORATION COUNSEL Keith Lerminiaux, Deputy Corporation Counsel DRAIN COMMISSIONER Joseph Kozma, Chief Engineer Philip Sanzica, Assistant Chief Engineer EXECUTIVE OFFICE Robert Daddow, Assistant Deputy FACILITIES ENGINEERING Dick Johnston, Manager SHERIFF'S DEPARTMENT Michael McCabe, Captain Dale Cunningham, Business Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief COMMUNITY & HOME IMPROV. Karry Rieth, Manager Carla Spradlin, Planner INFORMATION TECHNOLOGY Pat Coates, Administrator MANAGEMENT & BUDGET Laurie Van Pelt, Director Ed Poisson, Deputy Director HEALTH DIVISION George Miller, Manager PURCHASING Joseph Hylla, Manager PERSONNEL Nancy Scarlet, Manager OTHERS Per attached list BOARD OF COMMISSIONERS Thomas Law, District #13 David Moffitt, District #18 James H. VanLeuven, Jr., Director Harvey Wedell, Analyst Nancy Wenzel, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Larry Obrecht Shelley Taub Nancy Dingeldey William Patterson Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 July 11, 2002 APPROVAL OF THE PREVIOUS MINUTES Obrecht moved approval of the minutes of June 6, 2002, as printed. Supported by Moss. Motion carried on a voice vote. AGENDA Chairperson Douglas suggested Item 20 be moved to the beginning of the agenda. There was no objection. Commissioner Obrecht requested the Budget hearing item under Other Business be moved to a regular agenda item to establish a hearing schedule. PUBLIC COMMENT Commissioner Taub read a letter from a Walled Lake family commending the Sheriff Department 's efforts during their recent tragic experience. 5. CONTINGENCY REPORT Purchasing Division CRIMP returned $7,875 to Contingency Fund and the Second Quarter Financial Forecast and Budget Amendments returned 39,334 to the Contingency Fund. The Contingency Fund balance is $155,957. Dingeldey moved approval of the Contingency Report dated July 3, 2002. Supported by Moss. Motion carried on a voice vote. 20. BOARD OF COMMISSIONERS – METROPOLITAN ARTS AND CULTURE COUNCIL The resolution declares Oakland County's intent to place before the voters of Oakland County a ballot question allowing taxpayers to determine if a 0 .5 mill ad valorem tax should be levied to support the Metropolitan Arts and Culture Council, the regional cultural institutions it would fund, and local cultural and recreational programs. Commissioner Law addressed the Committee indicating he and Commis sioner Obrecht were meeting with Wayne County Commissioners at the NACo Conference in an attempt to agree on changes in the Articles of Incorporation of Metropolitan Arts and Culture Council. Melton moved approval of the attached suggested Fiscal Note. Supported by Obrecht. Motion carried unanimously on a roll call vote with Causey -Mitchell absent. 20. BOARD OF COMMISSIONERS – METROPOLITAN ARTS AND CULTURE FINANCE COMMITTEE Page 3 July 11, 2002 COUNCIL (Continued) Dingeldey moved the Committee report to the Full Board with the recom mendation the Articles of Incorporation, Article X Section 3, be amended to read "not more than 1% or less of revenues received under the Act may be expended annually for administrative costs incurred under the Act". Supported by Douglas. Motion failed on roll call vote: Douglas, Dingeldey and Patterson – yes Moss, Palmer, Obrecht, Taub, Friedman Appel and Melton – no Causey-Mitchell – absent Patterson moved the Committee report to the Full Board with the recommendation the Articles of Incorporation, Article XVI Section 2 be amended to read "These Articles shall not become effective until the approval of the ad valorem tax by all communities as required by the Act and Article III, Section 1 of these Articles, and the Legislature amends the Act to authorize individual cities, townships or other political subdivisions to withdraw from participation in the Corporation and to not pay the ad valorem tax by a vote of the city's, township's or other political subdivision's governing board or council." Suppor ted by Dingeldey Motion failed on roll call vote: Douglas, Dingeldey, Patterson – yes Moss, Palmer, Obrecht, Taub, Friedman Appel, and Melton – no Causey-Mitchell – absent Dingeldey moved the Committee report to the Full Board with the recommendation the Articles of Incorporation, Article VIII Section 2 be amended by adding after Council Board "except that the County Executive shall appoint the Chairperson of the Oakland County Board of Commissioners as one of the directors." Supported by Douglas. Motion failed on roll call vote: Douglas, Dingeldey, Patterson – yes Moss, Palmer, Obrecht, Taub, Friedman Appel, and Melton – no Causey-Mitchell – absent Chairperson Douglas declared a recess at 10:20 a.m. The meeting resumed at 10:30 a.m. 20. BOARD OF COMMISSIONERS – METROPOLITAN ARTS AND CULTURE COUNCIL (Continued) FINANCE COMMITTEE Page 4 July 11, 2002 Obrecht moved the Finance Committee write a letter to Chairperson Law regarding his pending negotiations with Wayne County stressing the top three requested amendments to the Articles of Incorporation – Administrative costs, Appointment of the Oakland County Board Chairperson as a director, and Automatic qualification for funding as a Regional Cultural Institution of any cultural and/or performing arts center in the County of Oakland. In addition the negotiations should include all of the Revisions to Proposed Amendments for Metropolitan Arts & Cultural Council's Articles of Incorporation as contained in the Memorandum of Rich Poling to Chairperson Law and the Oakland County Board of Commissioners dated June 13, 2002. Supported by Palmer. Motion carried on a roll call vote Douglas, Moss, Palmer, Obrecht, Taub, Dingeldey, Patterson and Melton – yes Friedman Appel – no Causey-Mitchell – absent 6. MR # 02153 COUNTY EXECUTIVE/SHERIFF'S OFF ICE-CONTRACT ARREARAGE REPAYMENT SCHEDULE FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ROYAL OAK 1999-2003 Several people from the Charter Township of Royal Oak expressed their comments at this time. This Resolution allows for continued Sheriff's services for the Charter Township of Royal Oak under the following conditions: a. The Township shall pay all future monthly Law Enforcement Services Agreement amounts due to the County as and when such payments become due and owing under the Agreement b. The Township, on or before June 15, 2002, shall tender to the County an additional amount of $100,000 to be applied against the current arrearages; and c. The Township, beginning in July 2002, and each month thereafter, shall remit to the County an additional payment of at least $10,000 per month, to be applied against the current arrearages until all delinquent amounts are fully paid and satisfied. Melton moved approval of the attached suggested Fiscal Note. Supported by Friedman Appel. Motion carried unanimously on a roll call vote with Causey-Mitchell absent. 7. MR #02152 SHERIFF'S DEPARTMENT – PRIMARY PUBLIC SAFETY ANSWERING POINT (PSAP) FOR 9-1-1 CALLS ORIGINATING FROM COMMERCIAL MOBILE RADIO SERVICE (CMRS) TOWER SITES Commercial Mobile Radio Service to wer sites, under Phase I of the Federal FINANCE COMMITTEE Page 5 July 11, 2002 Communications Commission Docket, are now able to provide data regarding the wireless 9-1-1 caller's call-back number and the location of the tower site processing the call. The Board is requested to approve the acquisition of the PSAP equipment and the 9 -1-1 trunks necessary for the implementation of Phase I wireless in the portion of the County for which the Sheriff's Dispatch Center serves as primary wireless PSAP. Palmer moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Causey-Mitchell and Friedman- Appel absent. 8. MR #02154 DEPARTMENT OF INFORMATION TECHNOLOGY – ACQUISITION OF RADIO COMMUNICATIONS SYSTEM FOR PUBLIC SAFETY MR #99279 established a new emergency management plan in accordance with state statutes. A Radio Oversight Committee was formed. After an extensive and lengthy proposal process a vendor has been selected to install the radio communications system. This contract will require approximately 30 months to complete and the radio communications to become fully operational. Obrecht moved to amend MR #02154 by adding the following: "WHEREAS that the fire and police departments who have not joined, work with the County to secure grants to cover the cost of their admission. However, those departments may join in the future at the 20% rate if grants have not been secured." Supported by Palmer. Motion to amend carried unanimously on a roll call vote with Causey -Mitchell absent. Palmer moved to approve the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Causey -Mitchell absent. 9. DRAIN COMMISSIONER – MAIN 1-2 STORM WATER DETENTION POND INVENTORY AND ASSESSMENT PROJECT: $54,350 GRANT APPLICATION/ACCEPTANCE Wayne County, through the Rouge River National Wet Weather Demonstration Project, has offered technical assistance and Federal grants to government entities for addressing and improving the water quality and recreational use of the Rouge River. The purpose of the grant is FINANCE COMMITTEE Page 6 July 11, 2002 to enable the County and local units of government within the Rouge River and other watersheds to evaluate alternative approaches for controlling sources of water pollution. Oakland County i s responsible for matching funds of $54,350, which will be charged to the maintenance funds from the respective County drains and will be partially reimbursed by local municipalities. No additional County personnel are required. Dingeldey moved to approve the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Causey -Mitchell absent 10.DRAIN COMMISSIONER – MAIN 1-2 STREAM BANK INVENTORY PROJECT: $49,645 GRANT APPLICATION/ACCEPTANCE Wayne County, through the Rouge River National Wet Weather Demonstration Project, has offered technical assistance and Federal grants to government entities for addressing and improving the water quality and recreational use of the Rouge River. The purpose of the gra nt is to enable the County and local units of government within the Rouge River and other watersheds to evaluate alternative approaches for controlling sources of water pollution. Oakland County is responsible for matching funds of $49,645, which will be charged to the maintenance funds from the respective County drains and will be partially reimbursed by local municipalities. No additional County personnel are required. Taub moved to approve the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Causey-Mitchell and Palmer absent. 11. 52-4 DISTRICT COURT DRUG COURT PROGRAM – FY 2002 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES (T.A.N.F.) CONTRACT GRANT ACCEPTANCE The Michigan Department of Community Health awarded Oakland County a federal pass-through grant totaling $35,000 enhancing funding of the Fiscal Year 2002 programs which supports the 52 -4 District Court's Drug Court Program. There are no matching funds involved. Acceptance of this grant does not obligate the County to any future commitment. Palmer moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Causey -Mitchell absent. 12. CIRCUIT COURT (ADULT DRUG COURT) FY 2002 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES (TANF) MICHIGAN ODCP GRANT ACCEPTANCE CONTRACT Chairperson Douglas indicated the Circuit Court had asked this item be removed from the agenda. 13. FACILITIES MANAGEMENT – AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDS FOR LEAD ABATEMENT FOR THE JAIL CELL LOCK REPLACEMENT PROGRAM FINANCE COMMITTEE Page 7 July 11, 2002 The Board of Commissioners approved the Jail cell lock renovation project as part of the 2000 - 2001 Capital Improvement Program. The replacement project is for the cell door locking system in the Oakland County Jail. The total estimated project cost of $1,260,000 included demolition, abatement, rework control cabinets, switches, rewire and install lock system operators. A Michigan certified lead inspector inspected the site, findings ind icated there was no lead paint contamination in targeted construction areas. The project cost was adjusted to $970,000 eliminating the need for abatement. It was later determined the prime coat of paint on the work areas and on related equipment contains lead. Facilities Management is requesting funding in the amount of $265,000 including contingency be provided for lead abatement. Palmer moved approval of the attached suggested Resolution. Supported by Moss. Motion carried on unanimous roll call vote with Causey-Mitchell absent. 14. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – 2002 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2001-2002 ANNUAL ACTION PLAN AMENDMENT The 2002 Annual Action Plan contains a consolidated Federal grant application for activities designed to accomplish the goals and objectives for the Community Development Block Grant Program, HOME Investment Partnerships Program and the Emergency Shelte r Grant Program. HUD, by letter dated November 29, 2001, transmitted to the Community and Home Improvement Division a Program Year 2002 consolidated allocation of $6,436,000 including $4,810,000 for CDBG, $1,484,000 for HOME and $142,000 for ESG, for the period of May 1, 2002 through April 30, 2003. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Causey -Mitchell absent. 15. DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2001/2002 COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTNG (CPBC) AGREEMENT NO. 2 ACCEPTANCE Amendment No. 2 includes the following funding changes: • A reduction in the amount of $79,640 due to the reduced number of clients being seen by the Family Planning program. • An increase in the amount of $270,349 to compensate for bioterrorism related expenses incurred during the Fiscal Year. • An increase in the amount of $13,000 to purchase bioterrorism related supplies. • $30,000 in funding for the creation of one Special Revenue Public Health FINANCE COMMITTEE Page 8 July 11, 2002 Emergency Preparedness Specialist position, Salary Grade 11. Continuation of the position associated with this resolution is contingent upon the continuation of grant funding. Melton moved to postpone this item until requested information is gathered. Supported by Friedman Appel. Motion to postpone failed: Friedman Appel – yes Melton – pass Douglas, Moss, Palmer, Obrecht, Taub, Dingeldey and Patterson – no Causey-Mitchell – absent Patterson moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Causey -Mitchell and Dingeldey absent. 16. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – STATE DOMESTIC PREPAREDNESS EQUIPMENT GRANT (SDPEG) The Michigan Department of State Police, Emergency Management Division, has received funding through a federal grant to provide equipment to local governmental agencies for emergency response. Oakland County is eligible for funding at a maximum of $164 ,755. These funds are for the purpose of purchasing specialized emergency response equipment that will enhance the basic defensive capabilities of the County to respond to an incident of domestic terrorism or incident involving weapons of mass destruction . Acceptance of this grant does not obligate the County to any future commitment. Palmer moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Causey-Mitchell and Dingeldey absent. 17. DEPARTMENT OF MANAGEMENT AND BUDGET/PURCHASING – NON-RECURRING CRIMP AUTHORIZATION The Purchasing Division's contract with Boise Cascade states that the following rebates will apply if met within one calendar year: a 2% rebate for purchases over $500 ,000 and a 2% rebate when more than 95% of purchases are made through the Internet. Both criteria were met for the calendar year 2001, resulting in savings of $11,250. The Purchasing Division's objective is to utilize the CRIMP program savings of $3,375 (30%) to expand employee training which has required additional travel. Obrecht moved approval of the attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote with Causey-Mitchell and Dingeldey absent. FINANCE COMMITTEE Page 9 July 11, 2002 Chairperson Douglas requested Item #19 be considered next. There was no objection. 19. MR #02129 JOHN F. NICHOLS LAW ENFORCEMENT COMPLEX MONUMENT MR #99003 named the law enforcement complex "The John F. Nichols Law Enforcement Complex" in honor of the late Sheriff. The resolution also stated that the appropriate department be directed to create and affix a monument and/or plaque to the John F. Nichols Law Enforcement Complex. Donations have been collected from individuals wishing to have a monument constructed and placed within the John F. Nichols Law Enforcement Complex. Palmer moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Causey-Mitchell and Dingeldey absent. Patterson moved the Finance Committee Report to the Board the resolution requests construction and placement of the monument with donated funds only. If the County wants to add landscaping, lighting, insurance, etc. it will be at County expense. Supported by Melton. Motion carried on a roll call vote: Douglas, Taub, Patterson, Friedman Appel and Melton – yes Moss and Palmer – no Causey-Mitchell, Obrecht and Dingeldey – absent 18. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2002 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS The Fiscal Year 2002 Second Quarter Financial Forecast Report has identified several variances and budget amendments are recommended as per the attached suggested Resolution Moss moved to amend the Resolution by adding a fina l WHEREAS paragraph as follows: "WHEREAS MR #02020 includes $4,000,000 of Designated Unreserved Fund Balance for replacement of Information Technology Equipment." Supported by Melton. Motion to amend carried on a voice vote. Moss moved approval of the attached suggested Resolution as amended. Supported by Palmer. FINANCE COMMITTEE Page 10 July 11, 2002 Motion carried on unanimous roll call vote with Causey-Mitchell, Obrecht and Taub absent. COMMUNICATIONS A. Purchasing Division – Contract Exception Report for May 2002 B. Purchasing Division – Contract Exception Report for June 2002 C. Information Technology - 46th District Court use of Technology Incentive Funds D. Information Technology – 47th District Court use of Technology Incentive Funds E. Information Technology – 44th District Court use of Technology Incentive Funds F. Information Technology – 48th District Court use of Technology Incentive Funds G. Information Technology – COPS MORE Grant Modification Request No. 4 H. U.S. Department of Justice – Drug Courts Program I. Appointed Official Salary Review J. Prosecutor’s Office –Cooperative Reimbursement – Michigan Family Independence Agency -Application Commissioner Palmer questioned Items A & B, indicating a closer eye should be kept on contract exceptions. Dingeldey moved to receive and file Items A through J. Supported by Moss. Motion carried on a voice vote. Chairperson Douglas indicated she would prefer to have the Budget Hearings scheduled on the regular agenda, not under Other Business. Chairperson Douglas declared a short recess at 12:40 p.m. The meeting resumed at 12:50 p.m. OTHER BUSINESS BUDGET OVERVIEW Mr. Soave distributed copies of the County Executive Recommended Budget Overview for the Committee's consideration. No departments will be scheduled for a hearing unless they are appealing the Executive's recommendation or those with offsetting revenues to support requested positions. FY 2003 budget challenges – reduced revenue from State revenue sharing and reduced investment income plus increased fringe benefit costs. Estimated shortfall for FY 2003 $14.4 million. Proposed budget solution for FY2003 – reduce Capital Improvements, reduce Fringe Benefit Fund balance, designated General Fund balance, reduce Tri-Party Road Program, fund remaining Road Program with a transfer from DTRF and adjust the General Salary increase. FINANCE COMMITTEE Page 11 July 11, 2002 In reviewing potential areas for future expenditure reductions the focus will be on the following: discretionary/non-essential programs, programs with reduced programs, restructuring to increase program efficiency/reduce costs and programs requiring increasing grant match from the County. ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 1:17 p.m. __________________________________ Nancy Wenzel, Committee Coordinator ______________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee approval.