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HomeMy WebLinkAboutMinutes - 2002.07.25 - 35752SUE ANN DOUGLAS Chairperson CHUCK MOSS Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson July 25, 2002 The meeting of the Finance Committee was called to order at 9:10 a.m. by Chairperson Douglas, in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Chair; Chuck Moss, Vice Chair; Brenda Causey-Mitchell, Minority Vice Chair; Charles Palmer; Larry Obrecht; Shelley Taub; Nancy Dingeldey; William Patterson; Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT: CLERK/REGISTER OF DEEDS Frank Millard, Deputy Clerk/Register Larry Mitchell, Deputy Clerk/Register COMMUNITY CORRECTIONS Barb Hankey, Manager Bob Gatt, Chief EQUALIZATION Dave Heiber, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief MANAGEMENT & BUDGET Laurie Van Pelt, Director Ed Poisson, Deputy Director EASTER SEALS Bob Conaway, Consultant BOARD OF COMMISSIONERS James H. VanLeuven, Jr., Director Sheryl Mitchell, Analyst Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Palmer moved approval of the minutes of July 11, 2002, as printed. Supported by Patterson. Motion carried on a voice vote. AGENDA Items 6 - 8 (see agenda) were removed from the agenda until August 8. At that time, a Finance Committee meeting will be held, following the Public Services Committee meeting, to take action on these three items. PUBLIC COMMENT: OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Larry Obrecht Shelley Taub Nancy Dingeldey William Patterson Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 July 25, 2002 Mr. Millard reminded commissioners of the tomorrow's deadline to file pre -primary campaign statements. Mr. Larry Mitchell was introduced to the Committee by Mr. Millard as the new deputy clerk/register of deeds. Mr. Mitchell replaces Mr. Pat Campbell, who had previously retired. 5. CONTINGENCY REPORT The previous Contingency Fund balance of $108,718 has been increased to $155,957 as a result of $39,334 in increased funding through the FY 2002 Second Quarter Forecast and a $7,875 rebate from the Boise Cascade contract. Updated Royal Oak Township Accounts Receivable information was distributed. The County received a $10,000 check on July 24, 2002, towards arrearage. 9. DEPARTMENT OF CENTRAL SERVICES/LEASED VEHICLES - PERMANENT FLEET EXPANSION OF TWO (2) VANS FOR COMMUNITY CORRECTIONS/WAM PROGRAM Community Corrections is requesting that two vans be added to the County fleet to accommodate the transportation needs of the Weekend Alternative for Misdemeanants (WAM) Program. Funds to cover capital acquisition costs of $44,000 are available in Community Corrections Contracted Services. This purchase will replace two of three vans authorized for use by Community Corrections under M.R. #98258. Obrecht moved approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Causey -Mitchell absent. 10. DEPARTMENT OF WASTE MANAGEMENT - RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE FORMER SANICEM LANDFILL The resolution would adopt the Brownfield Redevelopment Plan for the former Sanicem Landfill located at Lapeer and Brown Road in Orion Township. A public hearing before the Board of Commissioners has been scheduled for August 8, 2002, at 9:45 a.m. The Plan has been unanimously approved by the Orion Township Board of Trustees. The Brown Road Group, L.L.C. plans to develop the 36-acre former landfill into a technology and industrial park. The Plan will provide for Tax Increment Financing for reimbursement of eligible costs and to allow a qualified taxpayer to make application to the State for a Brownfield Redevelopment Single Business Tax Credit for tha t portion of the property located in Orion Township. Patterson moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Causey -Mitchell absent. 11. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF THE VILLAGE OF CLARKSTON, CITY FINANCE COMMITTEE Page 3 July 25, 2002 OF CLAWSON, CITY OF FARMINGTON, CITY OF LATHRUP VILLAGE, CITY OF ORCHARD LAKE VILLAGE, CITY OF PONTIAC, CITY OF ROCHESTER, CITY OF SYLVAN LAKE, CITY OF WALLED LAKE, CITY OF WIXOM, TOWNSHIP OF GROVELAND, CHARTER TOWNSHIP OF MILFORD, TOWNSHIP OF NOVI, TOWNSHIP OF SOUTHFIELD, AND THE CHARTER TOWNSHIP OF WEST BLOOMFIELD Equalization is requesting authorization to enter into contracts to provide real and personal property services, including original assessments, reappraisals and file maintenance, for the above-listed communities, through June 30, 2004. Individual rates for services are identified in each contract. Palmer moved approval of the attached suggested Resolution. Supported by Patterson. Motion carried unanimously on a roll call vote with Causey -Mitchell absent. FY 2003/2004 BUDGET - PENDING APPEALS AND PROPOSED AMENDMENTS For the FY 2003/2004 Budget, the County Executive is recommending no new positions or program expansions unless department can identify a recommended source of funding. Departments wishing to appeal the executive's recommendation will be brought to the Finance Committee starting August 15. If Commissioners have additional departments they would like to see beyond what is being presented, those departments will be asked to appear before the Finance Committee. At the request of several committee members, a variance analysis for each department will be prepared. Mr. Soave indicated that this is the second year of the two -year budget cycle, which is viewed as an adjustment period. The next two-year budget cycle would begin with a base- line budget and every department will be brought in for review. The following additional information was requested by Commissioners to assist in the budget review: a variance analysis for each department, future year's budget projections, and the affect of space needs for requested positions on the capital budget program. Ms. Douglas indicated that one of the things that would be considered was eliminating the use of revenue sharing dollars for operations. Mr. Moss asked why new revenue was not being used to offset the deficit rather than for creating new positions. If the amount of new revenue decreases, the position should be eliminated. COMMUNICATIONS A. Sheriff's Department - Memorandum: Cancellation Notice to Justice Benefits, Inc. B. Circuit Court - 2002 Local Law Enforcement Block Grant Application FINANCE COMMITTEE Page 4 July 25, 2002 C. Circuit Court/Friend of the court - Family Independent Agency Cooperative Reimbursement Contract Dingeldey moved to receive and file the Communications. Supported by Patterson. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 9:56 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.