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HomeMy WebLinkAboutMinutes - 2002.08.12 - 35753WILLIAM R. PATTERSON Chairperson PETER H. WEBSTER Vice Chairperson TIM MELTON Minority Vice Chairperson August 12, 2002 The meeting of the General Government Committee was called to order at 2:05 p.m. by Vice Chairperson Webster, in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Peter Webster, Vice Chair; Timothy Melton, Minority Vice Chair; She lley G. Taub, Hugh D. Crawford, Chuck Moss, Tom Middleton, Ruel E. McPherson; Michelle Friedman Appel COMMITTEE MEMBERS ABSENT WITH NOTICE: William R. Patterson, Chair. OTHERS PRESENT ARTS, CULTURE & FILM Kristie Everett Zamora, Coordinator CLERK/REGISTER OF DEEDS William Caddell, Clerk/Register Frank Millard, Deputy Clerk/Register Larry Mitchell, Deputy Clerk/Register COMMUNITY & ECONOMIC Dennis Toffolo, Director DEVELOPMENT INFORMATION TECHNOLOGY Phil Bertolini, Director Mike Wilk, Deputy Director Joe Maletta, Manager Stefania Rodgers, Supervisor PARKS & RECREATION Zayn Gregory, PLANNING & ECONOMIC Dan Hunter, Manager DEVELOPMENT LARSEN & ASSOCIATES Mel Larsen, President UNITED METHODIST CHURCH Barbara Talley DELTA SIGMA THETA SORORITY Mary Enoch Janice Liddell BOARD OF COMMISSIONERS Eric Coleman, District #21 James H. VanLeuven, Jr., Admin. Director Sheryl Mitchell, Analyst Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator AGENDA Item #1, Board of Commissioners - Confirmation of County Executive's Appointments to the OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Shelley G. Taub Hugh Crawford Chuck Moss Tom Middleton Ruel E. McPherson Michelle Friedman Appel GENERAL GOVERNMENT COMMITTEE Page 2 August 12, 2002 Metropolitan Arts and Culture Council, was removed from the agenda. Mr. Webster indicated that this item would be rescheduled for act ion prior to the next Board meeting on August 22, or, at the latest, the morning of August 22, prior to the Board meeting. PUBLIC COMMENT Ms. Talley spoke in support of the County's continuation of the State's Family Planning Program. Mr. Caddell reported on the previous week's primary election process. APPROVAL OF THE PREVIOUS MINUTES Moss moved to approve the previous minutes of July 22, 2002, as printed. Supported by Crawford. Motion to approve the minutes carried on a voice vote. PARKS AND RECREATION COMMISSION - ELLIS BARN PROJECT GRANT ACCEPTANCE The Michigan Department of Transportation has awarded the Oakland County Parks and Recreation Commission a $600,000 Transportation Enhancement Program grant for the purpose of relocating the Ellis Barn from Dixie Highway, near Old Pond Road, to Springfield Oaks County Park. The barn's current owners, RBI-33, LLC, will be donating the structure for preservation purposes. Public and private contributions of $150,000 have been received for this project. Parks and Recreation accepted the grant at its July 10, 2002, meeting. The application was originated through the Road Commission for Oakland County. Taub moved to recommend approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Patterson absent. DEPARTMENT OF INFORMATION TECHNOLOGY - LINKMICHIGAN PLANNING GRANT - GRANT APPLICATION The Michigan Economic Development Corporation requires an authorizing resolution for submission of a grant application under the LinkMichigan Regional Telecommunications Planning Grants program. Information Technology is requesting $75,000 to implement a broadband infrastructure development-planning project through the Oakland County Business Roundtable's Economic Development Committee. The required $25,000 match will be provided by Automation Alley. Taub moved to recommend approval of the attached suggested resolution. Supported by Friedman Appel. Motion carried unanimously on a roll call vote with Patterson absent. DEPARTMENT OF INFORMATION TECHNOLOGY - THIRD QUARTER 2002 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology is requesting authorization to transfer 2002 third GENERAL GOVERNMENT COMMITTEE Page 3 August 12, 2002 quarter development charges from the non-departmental budget to the appropriate user departments in an amount equal to actual expenses. Third Quarter charges include $1,389,527.60 for data processing development and $22,568 for imaging development to General Fund/General Purpose departments and $143,80 7.30 to Special Revenue and Proprietary Fund departments. Support detail is attached to the resolution. Taub moved to recommend approval of the attached suggested resolution. Supported by Friedman Appel. Motion carried unanimously on a roll call vote with Patterson absent. DEPARTMENT OF INFORMATION TECHNOLOGY - MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY An executive summary providing an overview of Information Technology (IT) services for the Master Plan period of September 30, 2000, through Sep tember 27, 2002, was reviewed. The summary identifies figures of 76% for fixed labor, with 24% remaining available for project work. Of 130 approved projects, 45% have been completed, 44% are in process and 11% have not yet begun. Mr. Bertolini stated that commissioners could review a copy of the detailed quarterly master plan status report provided to Mr. VanLeuven. Mr. McPherson inquired as to the status of technology projects involving the $250,000 appropriation for non-52nd District Courts. Mr. Bertolini indicated that detailed information on those projects was found on page 9 of the Executive Summary. Program criteria were broadened to accommodate the courts and the approval process was accelerated in response to the budget cycle of the courts. The only project currently pending is a request from the 51st District Court for a study on providing a link between its system and the County's. Mr. Melton asked whether IT tracked the number of employee hours saved as a result of projects implemented. Mr. Bertolini stated that IT has never performed such a study. It is normally the department requesting the project that provides this information. Mr. Melton requested that IT continue to provide the detailed master plan quarterly report containing project variance hours to committee members. Mr. Moss stated he would be happy to work with Mr. Melton, as well as other interested commissioners, to put together a model of what type of information they would find useful for IT to present on a regular basis to its liaison committee. Moss moved to receive and file the Information Technology 2001/2002 Master Plan Quarterly Status Executive Summary. Supported by Taub. Motion carried on a voice vote. DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - REACH OUT AND READ GENERAL GOVERNMENT COMMITTEE Page 4 August 12, 2002 PROGRAM GRANT CONTINUATION ACCEPTANCE The Oakland County Health Division has been awarded continuation grant funding from the Reach Out and Read National Center in the amount of $1,000 (in the form of vouchers), to implement literacy promotion in the Child Health Clinics (CHC). Funding will be used to purchase age - appropriate books to be given to children as part of every CHC visit, from six months to five years of age. Taub moved approval of the attached suggested resolution. Supported by Moss. Motion carried unanimously on a roll call vote with Patterson absent. MR #02174 - BOARD OF COMMISSIONERS - PROVIDE FUNDING IN OAKLAND COUNTY'S FY 2003 BUDGET TO FULLY OPERATE OAKLAND COUNTY'S FAMILY PLANNING PROGRAM The resolution was introduced by Commissioners Friedman Appel, Coleman, et al, in support of the County's continuing the State Family Planning Program by appropriating at least $150,000 to adequately fund and maintain the program at 2001 operating levels. Mr. Coleman distributed a copy of his letter, dated July 24, 2002, to Dr. Gordon, which clarifies his request for information regarding the program. Ms. Friedman Appel indicated that she had been informed that this program is continuing in the jail for inmates via acceptance of state money, with the Sheriff making up the difference. Dr. Gordon reviewed the history of his discussions with the Committee regarding this program. In November, 2001, the Health Division notified the state that without additional funding, Oakland County would have to opt out of the program. Due to action by the Governor to cut an additional $2,000,000, from the State's program budget, the actual shortfall for this program next year would be $225,000. The State Legislature is scheduled to consider an override of the Governor's budget reductions tomorrow. Dr. Gordon indicated he did not have complete information from Health staff yet on the clientele and the transitioning of the program but would respond in writing by the next committee meeting. In April of this year, notice was given that no new clients would be accepted in order to begin transitioning existing clients to other programs. As a result, the remaining program funding of $79,000 was returned to the state. Of 3700 clients, only 100 remain to be transit ioned to other agency programs. Planned Parenthood and North Oakland Medical Center, which has received a state grant, are two of the outside agencies handling these clients. The jail program is only available for the balance of this Fiscal Year. These i ndividuals will be referred to community services for assistance. McPherson moved to report to recommend approval of the suggested resolution. Supported by Friedman Appel. Friedman Appel voted to postpone the item until the next meeting when the Health Division would provide the requested information on this program. Supported by Melton. Roll call on postponement: GENERAL GOVERNMENT COMMITTEE Page 5 August 12, 2002 Ayes: Melton, McPherson, Friedman Appel Nays: Middleton, Taub, Crawford, Moss, Webster Absent: Patterson Motion failed. Roll call on main motion: Ayes: McPherson, Friedman Appel, Melton Nays: Taub, Crawford, Moss, Middleton, Webster Absent: Patterson Motion failed. BOARD OF COMMISSIONERS - APPOINTMENT TO THE WELL PROTECTION AND EDUCATION POLICY ADVISORY COMMITTEE Taub moved to report to recommend appointment of Otho Corsault III to the Well Protection and Education Policy Advisory Committee for a 3-year term ending September 24, 2005. Supported by Crawford. Motion carried unanimously on a roll call vote with Patterson and F riedman Appel absent. APPLICATION PROCESS SUBCOMMITTEE - REPORT ON APPLICATION AND INTERVIEW PROCEDURES Mr. Crawford reviewed the recommended procedures drafted by the Subcommittee. Corporation Counsel proposed grammatical changes were discussed. Mr. Melton questioned the rationale of the appointment procedures being only for those appointments arising following the organizational meeting. Mr. McPherson asked that there be discussion on the possibility of different procedures for reappointment. It was also requested that appointment referrals from other sources, such as a study committee or a subcommittee, be considered in developing these procedures. The draft application and interview procedures, along with this additional input, were referred back to the Subcommittee for further study. COMMUNICATIONS A. June 3, 2002, West Bloomfield Township Letter Opposing Cuts to Tri -Party Funding B. Macomb County Resolution Urging the Ninth Circuit Court of Appeals to Reconsider Holding the Pledge of Allegiance Unconstitutional GENERAL GOVERNMENT COMMITTEE Page 6 August 12, 2002 C. Macomb County Resolution Urging the Senate to Support House Bill 4017 to Maintain the Pledge of Allegiance in its Current Form D. St. Joseph County Resolution Supporting the Pledge of Allegiance in its Current Form E. Barry County Resolution Supporting the Pledge of Allegiance in its Current Form F. July 22, 2002, Federal Computer Week Homeland Security Focus on Interoperability Article Taub moved to receive and file the communications. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 4:03 p.m. ___________________________ _______________________________ Helen Hanger, James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.