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HomeMy WebLinkAboutMinutes - 2002.08.13 - 35754 August 13, 2002 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Audi torium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, William Brian, George Suarez, John P. Garfield, Fran Amos, Terry L. Sever, Peter H. Webster, Thomas F. Middleton, and Vincent Grego ry PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management David W. Ross, Director Michael Hughson, Property Management Specialist Paul Hunter, Manager Richard Johnston, Manager Corporation Counsel John Ross, Assistant Counsel Planning & Economic Development Catherine Rasegan, Loan & Finance Officer Nicole Thomson, Technical Assistant Sheriff's Department Captain McCabe Dale Cunningham, Business Manager Huron Valley Hospital Connie Franko, V.P., Operations Ken Bale, Director Facilities Board of Commissioners Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF July 23, 2002 Brian moved approval of the July 23, 2002 minutes as printed. Supported by Amos. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Page 2 August 13, 2002 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John P. Garfield Fran Amos Terry L. Sever Peter Webster Thomas F. Middleton Vincent Gregory Charles E. Palmer Chairperson William Brian Vice Chairperson George Suarez Minority Vice Chairperson CONSENT AGENDA Webster moved to Receive and File: A. Letter – July 29, 2002 Charter Township of Oxfor d Supervisor Re: Un -named Lake – Oakwood Lake B. Letter – July 24, 2002 – Department of Corrections Re: Oakland County Jail C. Oakland County Building Authority Minutes – June 5, 2002 D. 2002 Capital Improvement Program Monthly Progress Report July 2002 Supported by Suarez. Motion carried on a voice vote. PLANNING & ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (M. C. CARBIDE TOOL CO. PROJECT) – CHARTER TOWNSHIP OF LYON This Project consists of the acquisition of land and the construc tion of an approximately 20,000 square foot manufacturing facility and the acquisition and installation of machinery and equipment, furniture and fixtures. Eight to ten new jobs will be created and nineteen existing jobs will be retained. Total project cost is $2,665,000. Brian moved approval of the attached suggested resolution. Supported by Amos Motion carried on unanimous roll call vote with Gregory absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (OAKLAND LIVINGSTON HUMAN SERVICE AGENCY PROJECT) – CITY OF PONTIAC The Economic Development Corporations Act provides a means to encourage projects in Oakland County to alleviate and prevent conditions of unemployment, to assist and retain local industrial and commercial enterprises in order to strengthen and revitalize the County's economy. This project consists of acquisition of land and four existing commercial office/school buildings, approximately 185,000 square feet. Perform renovations to existing buildings and construction of two additional buildings on the site; a 15,800 square foot gymnasium and 43,000 square foot Head Start preschool. Total project cost $20,000,000. Twenty jobs will be created, 300 jobs retained. Amos moved approval of the attached suggested resolution. Supported by Suarez. Motion carried on unanimous roll call vote with Gregory absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (OAKLAND LIVINGSTON HUMAN SERVICE AGENCY PROJECT) – CITY OF PONTIAC It is necessary to confirm the County Executive's appointment of two additional directors to the Board of the Oakland Livingston Human Service Agency Project. Rayfus Jones and Mattie La sseign are appointed as additional directors to the Board of Directors for the Oakland Livingston Human Service Agency Project. Suarez moved approval of the attached suggested resolution. Supported by Garfield. Motion carried on unanimous roll call vote with Gregory absent. Planning & Building Committee Page 3 August 13, 2002 PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (A & M LABEL PROJECT) – CHARTER TOWNSHIP OF LYON The Economic Development Corporations Act provides a means to encourage projects in Oakland County to alleviate and prevent conditions of unemployment, to assist and retain local industrial and commercial enterprises in order to strengthen and revitalize the County's e conomy. This project consists of the purchase of a new, custom built, 32,000 square foot shop/warehouse/office building and the purchase of new equipment. The total project cost is $4,710,000 creating 20 new jobs and retaining 43. Brian moved approval o f the attached suggested resolution. Supported by Suarez. Motion carried on unanimous roll call vote with Gregory absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (A & M LABEL PR OJECT) - CHARTER TOWNSHIP OF LYON It is necessary to confirm the County Executive's appointment of two additional directors to the Board of the A & M Label Project. Pamela Johnson and Joseph Shigley are appointed as additional directors to the Board of Directors for the A & M Label Project. Brian moved approval of the attached suggested resolution. Supported by Suarez. Motion carried on unanimous roll call vote with Gregory absent. MR # 02176 BOARD OF COMMISSIONERS – SUPPORT FOR THE MICHIGAN NEXT ENERGY AUTHORITY ACT The demand for energy is high and the proven fossil fuel resources are dwindling. There is a need to research, develop, test and manufacture alternative sources of energy and technologies to meet the world's energy needs in the 21 st century. Components of the Next Energy legislation propose to create the Michigan Next Energy Authority Act to establish the Michigan Next Energy Authority as a public body within the Department of Management and Budget. This resolution supports the c oncept of establishing a Next Energy Center within the State of Michigan to promote and increase the research, development, and manufacturing of alternative energy technologies. Garfield moved the Planning & Building Committee Report to the full Board wit h the recommendation MR# 02176 be adopted. Supported by Amos Motion carried on a unanimous roll call vote with Middleton absent. Chairperson Palmer suggested Items 7 and 8 be held until Mr. Hunter arrives. There was no objection. Planning & Building Committee Page 4 August 13, 2002 DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL OF GRANTING A SAFETY PATH EASEMENT TO THE CHARTER TOWNSHIP OF ORION, ORION OAKS COUNTY PARK, PART OF PARCEL NO. 09-17-200-003 The Charter Township of Orion has requeste d Oakland County grant a permanent easement for the construction, maintenance, operation, repair, and/or replacement of a safety path and a temporary grading permit adjacent to the north property line of Orion Oaks County Park for the sum of one dollar. C ounty staff and the Orion Township consulting engineer have agreed upon the terms and conditions for granting the safety path easement and temporary -grading permit. Middleton moved approval of the attached suggested resolution. Supported by Garfield. Motion carried on unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL OF GRANTING SANITARY SEWER EASEMENT TO THE CHARTER TOWNSHIP OF ORION, ORION OAKS COUNTY PARK, PART OF PARCEL NO. 09-17-200-003 Mullins Contracting Company has req uested that Oakland County grant a 20 -foot wide by 597.65 foot and a 40 foot by 1,752.64 foot permanent easement for the construction, installation, operation, maintenance, replacement, and/or removal of a sanitary sewer together with a 20 foot wide tempor ary construction easement over a portion of Orion Oaks County Park to the Charter Township of Orion for the sum of one dollar. Mullins Contracting Company and County staff have agreed upon the terms and conditions for granting the requested sanitary sewer easement inclusive of restoration and sewer leads for possible future County access to the sanitary sewer. Middleton moved approval of the attached suggested resolution. Supported by Garfield. Motion carried on unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL OF CONVEYANCE OF COUNTY OWNED REAL ESTATE TO HURON VALLEY HOSPITAL, INC., COMMERCE TOWNSHIP, PART OF PARCEL NO. 17-10-101-006 The Huron Valley Hospital, Inc., has requested Oakland County convey via quit claim deed, and for the sum of one dollar, a 2.34 -acre parcel of County owned land to the Hospital. The Drain Commissioner's staff has determined that the wells located on subject property can be properly operated and maintained on a .94 acre site and subject property is no longer required for present or future County use and is considered excess land. Amos moved approval of the attached suggested resolution. Supported by Garfield. Motion carried on unanimous roll call vote. Planning & Building Committee Page 5 August 13, 2002 DEPARTMENT OF FACILITIES MANAGEMENT – 52-3 DISTRICT COURT/SHERIFF'S SUBSTATION PROJECT – SHERIFF'S SUBSTATION SUBLEASE AGREEMENT WITH THE CITY OF ROCHESTER HILLS MR #01165 approved the sale of bonds to finance the 52 -3 District Court and Sheriff's Substation project in an amount not to exceed $23,300,000. $5,200,000 bonds were sold for the Sheriff's Substation. The City of Rochester Hills has agreed to the addition of the Sheriff's Substation to the project. Repayment of bonds for the Sheriff's substation will be the responsibility of the City of Rochester Hills along with annual maintenance and operational expenses. Upon retirement of the bonds, the City of Rochester Hills will take ownership of the Substation and the associated 2.19 acres of property. Garfield moved the Planning & Building Committee Report to the Finance Committee with the recommendation the above referenced resolution be adopted. Supported by Gregory. Motion carried on a unanimous roll call vote. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – ARCHITECT/ENGINEER AND CONSTRUCTION MANAGER CONTRACTS FOR OFFICE BUILDING RENOVATION PROJECT Facilities Management was authorized to receive proposals from architect/engineers and construction managers to provide design and renovation services for the Office Building Renovation Project. Facilities Management recommends the County enter into a Renovation Project with Newmann Smith & Associates of Southfield in the amount of $653,500 plus reimbursable expenses estimated at $30,000, a total of $683,500. Facilities Management also recommends the County enter into a contract for construction management services for this project with Walbridge Aldinger of Detroit in the amount of $693,584. Garfield moved the Planning & Building Committee Report to the Finance Committee with the recommendation the above referenced resolution be adopted. Supported by Amos. Motion carried on a unanimous roll call vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 9:40 a.m. _____________________________________ Nancy Wenzel, Committee Coordinator _______________________________________ James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.