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Home My WebLink AboutMinutes - 2002.08.28 - 35757 August 28, 2002 The meeting was called to order by Chairperson Dingeldey at 9:35 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Nancy Dingeldey, David N. Galloway, Vincent Gregory, Fran Amos, David B. Buckley, William Brian, Eric Coleman, and George W. Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Personnel Department Judy Eaton, Director Lois Koeber, Supervisor Nancy Scarlet, Manager Heather Mason, Analyst Kelly Stout, Analyst Brenthy Johnston, Analyst David VandeGrift, Analyst Gary Vaught, Analyst Mary Pardee, Analyst Clerk/Register of Deeds Frank Millard, Deputy Circuit Court Kevin Oeffner, Administrator John Cooperrider, Deputy District Court 52-1 Michelle Bilger, Administrator District Court 52-2 Sharon Rupe, Administrator District Court 52-3 Julie Nicholson, Chief Judge District Court 52-4 Lynda Hammerstein, Administrator Drain Commissioner John McCulloch, Drain Commissioner Kevin Larsen, Chief Deputy Joseph Kozma, Deputy/Manager Doug Buchholz, Deputy/Manager Equalization Dave Heiber, Manager Executive Bob Daddow, Assistant Deputy OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE Nancy Dingeldey Chairperson David N. Galloway Majority Vice-Chair Vincent Gregory Minority Vice-Chair Fran Amos David B. Buckley William Brian Eric Coleman George W. Suarez Personnel Committee August 28, 2002 Page 2 Facilities Maintenance Dick Johnston, Manager OTHERS PRESENT CONTINUED Fiscal Services Tim Soave, Manager Nancy Fournier, Chief Shawn Phelps, Supervisor Michael Pohlod, Analyst Friend of the Court Joe Salamone, Friend of the Court Information Technology Phil Bertolini, Director Board of Commissioners Michele Friedman Appel, District #23 Harvey Wedell, Senior BOC Analyst Helen Hanger, Sr. Coordinator PUBLIC COMMENT None. APPROVAL OF MINUTES OF July 24, 2002 Coleman moved to approve the minutes of July 24, 2002 as printed. Supported by Dingeldey. Motion carried on a voice vote. COMMUNICATIONS Amos moved to receive and file the communications. Supported by Buckley. Motion carried on a voice vote. PERSONNEL COMMITTEE PARTICIPATION ON THE OAKLAND COUNTY SUCCESSION PLANNING EXECUTIVE RESOURCE BOARD Coleman nominated Vincent Gregory to serve as a member of the Oakland County Succession Planning Executive Resource Board. Supported by Suarez. Motion carried unanimously on a roll call vote. BUDGET HEARINGS A list of Personnel Committee Amendments to the County Executive Recommended Budget, was provided to the committee for their review. This lis t consists of amendments as recommended by the County Executive as of August 28, 2002, to be considered in conjunction with department budget hearings and appeals of the Executive's Recommendation. Personnel Committee August 28, 2002 Page 3 Clerk/Register The Clerk/Register is in agreement with the County Executive's FY 2003 Recommended Budget, including the County Executive's recommended amendment for which offsetting revenue has been identified. Amos moved to recommend approval of the Clerk/Register FY 2003 County Executive Recommended Budget, with the addition of the County Executive's recommended budget amendment to continue two GF/GP Office assistant II positions in Legal Records, to be reviewed on 9/30/02, with a new sunset date of 9/30/04. Supported by Coleman. Motion carried unanimously on a roll call vote with Galloway absent. 52nd District Court The 52nd District Court is in agreement with the County Executive's FY 2003 Recommended Budget, including the County Executive's recommended amendment for which offsetting revenue has been identified. Coleman moved to recommend the 52nd District Court FY 2003 County Executive Recommended Budget, with the addition of the County Executive's recommended budget amendments to create one GF/GP Probation Officer, one GF/GP PTNE District Court Clerk (Probation Unit) and one GF/GP District Court Clerk I (Administration). Supported by Buckley. Motion carried unanimously on a roll call vote. Drain Commissioner The Drain Commissioner stated he is in agreement with the County Executive's FY 2003 Recommended Budget, including the first amendment to create one SR Safety Project Coordinator, but is requesting that the Finance Committee consider his additional request to create a Special Projects Engineer and to create three, rather than two (as recomme nded by the County Executive), SR Meter Mechanic II positions. Mr. McCulloch distributed informational material outlining the projects to be handled by the Special Projects Engineer and the number of hours estimated to meet the MDEQ mandated -requirement for cross connection inspection, necessitating his request for three Meter Mechanics. All positions would be classified as Special Revenue. Personnel staff explained their rationale for not recommending the Special Projects Engineer and for recommending only two Meter Mechanics at this time. Amos moved to recommend the County Executive's recommended budget amendments to create one SR Safety Project Coordinator and to change the Personnel Committee August 28, 2002 Page 4 classification title of two new Construction Inspector II's to Meter Mechanic II. Supported by Brian. Motion carried on a roll call vote with Coleman, Suarez and Galloway voting no. Galloway moved to recommend the Drain Commissioners' request for creation of one SR Special Project Engineer. Supported by Coleman. Buckley moved to amend the motion to identify that the SR Special Project Engineer position sunset on September 30, 2003. Supported by Coleman. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. Amos moved to recommend the FY 2003 County Executive Recommended Budget, as amended, for the Drain Commissioner. Supported by Coleman. Motion carried unanimously on a roll call vote. VICE CHAIR GALLOWAY ASSUMED THE CHAIR AT 11:12 A.M. CHAIRPERSON DINGELDEY RESUMED THE CHAIR AT 11:16 A.M. County Executive Administration Funding for the creation of the Senior Citizens Coordinator position will be covered by deletion of two Office Assistant I positions in Equalization (#02681 & #03599) and the downgrade of one Office Assistant I (#02334) to a PTNE Technical Assistant (750 hours/yr) for 100% offsetting of position costs. Brian moved to recommend the County Executive Administration FY 2003 County Executive Recommended Budget, with the addition of the County Executive's recommended budget amendment to create one Senior Citizens Coordinator position. Supported by Coleman. Motion carried unanimously on a roll call vote. Management & Budget The Department of Management and Budget is in agreement with the Co unty Executive's FY 2003 Recommended Budget, including the County Executive's recommended amendments. Mr. Coleman requested information on whether any savings occurred as a result of the decrease in Equalization positions from 2000 to 2003 due to Informat ion Technology program changes. Personnel Committee August 28, 2002 Page 5 Amos moved to recommend the Management and Budget FY 2003 County Executive Recommended Budget, with the addition of the County Executive's recommended budget amendments to downgrade the Grants Writer position (Grade 13) to a Financial Analyst III (Grade 12) and to downgrade one Payroll Coordinator (Grade 11) to a Central Employee Records Specialist (Grade 9). Supported by Buckley. Motion carried unanimously on a roll call vote. Circuit Court The Circuit Court is in agreement with the County Executive's FY 2003 Recommended Budget, including the County Executive's recommended amendment for which funds have been located in the Court's budget. Support staff requests related to two new Circuit Court Judges will be reviewed for creation at the end of the calendar year. Galloway moved to recommend the Circuit Court (Friend of the Court) FY 2003 County Executive Recommended Budget, with the addition of the County Executive's recommended budget amendment to continue one SR Jr. Accountant, and two SR Account Clerk II positions (CSES). Supported by Amos. Motion carried unanimously on a roll call vote. Facilities Management The Department of Facilities Management is in agreement with the County Executive's FY 2003 Recommended Budget. Buckley moved to recommend the Facilities Management FY 2003 County Executive Recommended Budget. Supported by Amos. Motion carried unanimously on a roll call vote. Information Technology The Department of Information Technology is in agreement with the County Executive's FY 2003 Recommended Budget, including the County Executive's recommended amendment. Presentation materials were distributed by Mr. Bertolini. Mr. Bertolini indicated that the number of Professional Services contracted development staff continues to drop. Amos moved to recommend the Information Technology FY 2003 County Executive Recommended Budget, with the addition of the County Executive's recommended budget amendment to create a new unit titled eGovernment in the DISC D ivision; to transfer the Chief-Technical Services (#18601-00941) and two Application Analyst Programmer II positions (#18601-02409, #18201-05343) to the new unit. Supported Personnel Committee August 28, 2002 Page 6 by Gregory. Motion carried unanimously on a roll call vote with Buckley absent. Other County Executive Recommended Budget Amendments (include on 8/28/02 list and identified by asteriks) Suarez moved to recommend the FY 2003 County Executive Recommended Budgets for the Prosecutor, Sheriff, Parks and Recreation, Support Services/Ma terials Management and Printing, Community & Economic Development, with the addition of the County Executive's recommended budget amendments as identified on the County Executive Recommended Budget list, dated August 28, 2002. Supported by Brian. Motion carried unanimously on a roll call vote with Buckley absent. FY 2003 Salary Recommendations Ms. Scarlet reviewed the County Executive's recommendations for salaries and classifications for FY 2003 as detailed in the Personnel Committee material dated J uly 10, 2002. No recommendation is being submitted for those salaries of the Elected Officials, including Commissioners. The Executive's recommendation is that judges remain at the maximum rate permitted by law and that a 1.5% increase effective 9/21/02 and 1.5% increase effective 3/22/03 be provided for Salary Administration Plan Grades, Classes excepted from Salary Grade Placement, Appointed officials, Part -Time/Hourly Classes and Summer and Student positions. Suarez moved to report to recommend a 7% salary increase for County Commissioners effective January 1, 2003. Supported by Amos. Motion carried on a roll call vote with Galloway and Brian voting no and Buckley absent. Amos moved to report to recommend a 1.5% salary increase effective September 21, 2002, and an additional 1.5% salary increase effective March 22, 2003, for the County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Drain Commissioner, Sheriff and County Treasurer. Supported by Coleman. Motion carried on a roll call vote with Galloway voting no and Buckley absent. Coleman moved the attached suggested report to recommend a 1.5% salary increase effective September 21, 2002, and an additional 1.5% salary increase effective March 22, 2003, for Salary Administration Plan Grades, Classes excepted from Salary Grade Placement, Appointed officials, Part-Time/Hourly Classes and Summer and Student positions, excluding judges, commissioners, elected officials and appointed board and commission members; to increase the bi-weekly stipend for the Deputy Chief Forensic Pathologist and to retitle positions and delete classifications as detailed in Personnel Committee August 28, 2002 Page 7 the report. Supported by Suarez. Motion carried on a roll call vote with Galloway voting no and Buckley absent. ADJOURNMENT: Gregory moved the meeting be adjourned at 12:15 p.m. Supported by Suarez. Motion carried on a voice vote. ______________________________________________ Helen Hanger, Sr. Committee Coordinator ____________________________________________ James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.