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HomeMy WebLinkAboutMinutes - 2002.08.29 - 35758SUE ANN DOUGLAS Chairperson CHUCK MOSS Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson August 29, 2002 The meeting of the Finance Committee was called to order at 8:15 a.m. by Chairperson Douglas, in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Chair; Chuck Moss, Vice Chair; Brenda Causey-Mitchell, Minority Vice Chair; Charles Palmer; Larry Obrecht; Shelley Taub; Nancy Dingeldey; William Patterson; Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT OTHERS PRESENT: CIRCUIT COURT Kevin Oeffner, Administrator CLERK/REGISTER OF DEEDS G. William Caddell, Clerk/Register Frank Millard, Deputy Clerk/Register Larry Mitchell, Deputy Clerk/Register CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DISTRICT COURT 52-1 Michelle Bilger, Administrator Debby Bigger, Administrative Assistant DISTRICT COURT 52-2 Sharon Rupe, Administrator DISTRICT COURT 52-3 Lynda Hammerstein, Administrator DISTRICT COURT 52-4 Jim VerPloeg, Administrator DRAIN COMMISSIONER Joe Colaianne, Insurance Administrator EQUALIZATION Dave Heiber, Manager EXECUTIVE Robert Daddow, Assistant Deputy FACILITIES ENGINEERING Paul Hunter, Manager FACILITIES MAINTENANCE Dick Johnston, Manager FACILITIES MANAGEMENT Dave Ross, Director Michael Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief Wayne Keller, Supervisor Joe Matkosky, Analyst Gaia Piir, Budget Systems Coordinator Prentiss Malone, Analyst MANAGEMENT & BUDGET Laurie Van Pelt, Director Ed Poisson, Deputy Director PERSONNEL Judy Eaton, Director Nancy Scarlet, Manager OTHERS PRESENT OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Larry Obrecht Shelley Taub Nancy Dingeldey William Patterson Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 August 29, 2002 PROSECUTING ATTORNEY David Gorcyca, Prosecuting Attorney ROAD COMMISSION Brent Bair, Managing Director SHERIFF Mike McCabe, Chief of Staff Dale Cunningham, Business Manager Ann Russell, Corrections Administrator Amanda Ford, Community Liaison HURON VALLEY SINAI HOSPITAL Ken Bale, Facilities Director Connie Franko, Vice President Operations William Eisenberg OTHERS Sally Swayne BOARD OF COMMISSIONERS James H. VanLeuven, Jr., Director Sheryl Mitchell, Analyst Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Dingeldey moved approval of the minutes of August 8, 2002, and August 15, 2002, as printed. Supported by Palmer. Motion carried on a voice vote. PUBLIC COMMENT: None. 5. CONTINGENCY REPORT With no adjustments on today's agenda, the FY 2002 Contingency Fund Balance remains at $119,290. Current financial information regarding the Sheriff's Royal Oak Township Law Enforcement Contract was reviewed. Moss moved to receive and file the Contingency Report dated August 21, 2002, and supplemental information on the Royal Oak Township Law Enforcement Contract dated August 27, 2002, 3:30 p.m. Supported by Dingeldey. Motion carried on a voice vote. Ms. Dingeldey indicated it was her understanding that representatives of the City of Wixom were expected for the next agenda item. Item #6 was carried forward on the agenda without objection. REGULAR AGENDA 7. MR #02201 - DEPARTMENT OF FACILITIES MANAGEMENT - APPROVAL OF FINANCE COMMITTEE Page 3 August 29, 2002 GRANTING A SAFETY PATH EASEMENT TO THE CHARTER TOWNSHIP OF ORION, ORION OAKS, COUNTY PARK, PART OF PARCEL NO. 09 -17-200-003 Facilities Management is requesting authorization to grant a permanent easement for construction, installation, operation, maintenance, replacement and/or removal of a safety path and the granting of a temporary grading permit over a portion of Orion Oaks County Park to the Charter Township of Orion, for the sum of $1. Palmer moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Causey -Mitchell, Obrecht and Taub absent. 8. MR #02202 - DEPARTMENT OF FACILITIES MANAGEMENT - APPROVAL OF GRANTING A SANITARY SEWER EASEMENT TO THE CHARTER TOWNSHIP OF ORION, ORION OAKS COUNTY PARK, PART OF PARCEL NO. 09 -17-200-003 Facilities Management is requesting authorization to grant a permanent easement for construction, installation, operation, maintenance, replacement and/or removal of a sanitary sewer, over a portion of Orion Oaks County Park to the Charter Township of Orion, for the sum of $1. Palmer moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Obrecht and Taub absent. 9. MR #02203 - DEPARTMENT OF FACILITIES MANAGEMENT - APPROVAL OF CONVEYANCE OF COUNTY OWNED REAL ESTATE TO HURON VALLEY HOSPITAL, INC., COMMERCE TOWNSHIP, PART OF PARCEL NO. 17-10-101-006 Facilities Management is requesting authorization to convey via quit claim deed part of Parcel No. 17-10-101-006 to the Huron Valley Hospital, Inc. for the sum of $1. The Drain Commissioner has determined that wells located on the subject p roperty can be operated and maintained on a .94 acre site, allowing for the remaining 2.34 acres to be considered excess land for conveyance to the Hospital. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Obrecht and Taub absent. 6. BOARD OF COMMISSIONERS - PROPOSED CITY OF WIXOM DOWNTOWN DEVELOPMENT AUTHORITY - TAX CAPTURE State law requires that the County take action to exempt capture of its property taxes not mor e than 60 days following a municipality's public hearing on adoption of a proposed DDA District. Wixom held the required public hearing for expansion of its Downtown Development District on July 23, 2002. Because of the time limitations, the Board of Comm issioners' Tax Increment Financing (TIF) Ad Hoc Review Committee is recommending that the Board of Commissioners opt out of participation in Wixom's expanded DDA until a number of questions can be addressed which are outlined in the resolution. If further review of the project finds that participation by the County is appropriate, the TIF Ad Hoc Review Committee may recommend that this action be rescinded. FINANCE COMMITTEE Page 4 August 29, 2002 Dingeldey moved approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote with Obrecht and Taub absent. BUDGET HEARINGS Facilities Maintenance & Operations Palmer moved to recommend approval of the Facilities Management Department's FY 2003 County Executive Recommended Budget. Supported by Moss. Motion carried unanimously on a roll call vote. Special Projects Budget Facilities Management presented its 2003 Special Projects Budget, consisting of 10 projects, totaling $236,500, a $413,500 reduction from the previous year to assist in addressing the County's fiscal issues. Palmer moved to concur with the Planning and Building Committee's report to recommend approval of the Facilities Management Special Projects. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Obrecht and Taub absent. 2003-2007 Capital Improvement Program The Capital Improvement Program list contains 15 building projects, 19 future projects, and utility, roads and parking lot projects, with projected annual costs through FY 2007. Mr. Ross reviewed the list with the committee. Discussion was held regarding the number of projects, available funding sources and the transfer of dollars from the General Fund for projects. Palmer moved to concur with the Planning and Building Committee's report t o recommend approval of the Facilities Management 2003 Capital Improvement Program. Supported by Dingeldey. Roll Call Ayes: Palmer, Dingeldey Nays: Friedman Appel, Melton, Moss, Causey-Mitchell, Obrecht, Taub, Douglas Motion failed. FINANCE COMMITTEE Page 5 August 29, 2002 The Capital Improvement Program was placed on the Budget Wrap Up list for the Wednesday, September 4, Finance Committee meeting. Mr. Obrecht volunteered to meet with Mr. Ross to review the Capital Improvement Program prior to next week's meeting. Mr. Patterson introduced Ms. Swayne. THE COMMITTEE RECESSED FROM 10:20 A.M. - 10:34 A.M. Sheriff Department Mr. Cunningham indicated that the Sheriff is in agreement with the County Executive's FY 2003 Recommended Budget for the Sheriff Department. Moss moved to recommend approval of the Sheriff Department FY 2003 County Executive Recommended Budget. Supported by Dingeldey. Motion carried unanimously on a roll call vote. Mr. Daddow advised the committee as to the ongoing discussion regarding the imposition of a tariff on Public Safety Answering Points by Wireline Carriers. 52nd District Court Judge Nicholsen stated that the Court was in agreement with the County Executive's Recommendations. The Court has identified additional revenue for its position requests as a result of its funding restitution program and increased caseload. Dingeldey moved to recommend approval of the 52-3 District Court FY 2003 County Executive Recommended Budget. Supported by Patterson. Motion carried unanimously on a roll call vote with Palmer absent. Palmer moved to recommend approval of the 52-1, 52-2 and 52-4 District Court FY 2003 County Executive Recommended Budgets. Supported by Causey -Mitchell. Motion carried unanimously on a roll call vote with Palmer absent. Prosecuting Attorney Patterson moved to recommend approval of the Prosecuting Attorney's FY 2003 County Executive Recommended Budget. Supported by Taub. Motion carried unanimously on a roll call vote with Causey-Mitchell and Dingeldey absent. Circuit Court Mr. Oeffner indicated the Circuit Court was in agreement with the County Executive's FY FINANCE COMMITTEE Page 6 August 29, 2002 2003 Budget Recommendations. Next year's publication of the Court's annual report will be done on-line and available on the County's web site. The Adoption Unit of the Circuit Court will be the first area to be brought on line with the JIMS program and it is anticipated that the rest of the Court's units and other departments utilizing this system will be up by the end of the year. Palmer moved to recommend approval of the Circuit Court's FY 2003 County Executive Recommended Budget. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Causey-Mitchell absent. Clerk/Register of Deeds Clerk/Register of Deeds is in agreement with the County Executive's FY 20 03 Budget Recommendations. Palmer moved to recommend approval of the Clerk/Register's FY 2003 County Executive Recommended Budget. Supported by Patterson. Motion carried unanimously on a roll call vote with Causey-Mitchell absent. Mr. Melton asked for information on the telephone communication system and how funding and costs are spread through the County budget and the departments. Mr. Mitchell reviewed the status of the remonumentation program. Drain Commissioner Mr. Colaianne indicated that the Drain Commissioner was in concurrence with the County Executive's Recommended Budget, including the budget amendment added by the Personnel Committee to create one SR Special Project Engineer position sunset on September 30, 2003. Moss moved to recommend approval of the Drain Commissioner's FY 2003 County Executive Recommended Budget. Supported by Taub. Motion carried unanimously on a roll call vote with Causey-Mitchell and Patterson absent. Tri-Party Agreement The County Executive's recommendation for FY 2003 is to reduce this appropriation by $750,000. Mr. Bair reviewed the history of the program, which originated in the early 1970's to handle problems involving gravel roads and was expanded over time for other projects. Funds are used for road improvement projects and a municipality may carry forward its annual appropriation to save for larger projects. FINANCE COMMITTEE Page 7 August 29, 2002 The Tri-Party Agreement was placed on the budget wrap up list for the September 4 Finance committee meeting. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 2:45 p.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.