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HomeMy WebLinkAboutMinutes - 2002.12.03 - 35774 December 3, 2002 The meeting was called to order by Chairperson Palmer at 9:05 a.m. in Committee Room A, Au ditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, William Brian, George Suarez, Fran Amos, Terry L. Sever, Peter H. Webster, Thomas F. Middleton, and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: John P. Garfield OTHERS PRESENT: Facilities Management Dave Ross, Director Richard Johnston, Manager Paul Hunter, Manager Mike Hughson, Property Management Specialist Community & Economic Deve lopment Karry Rieth, Manager Ronald Milligan, Housing Counselor Executive Office Robert Daddow, Assistant Deputy County Executive Corporation Counsel William Pierson Drain Commissioner Joe Colaianne, Legal Counsel Others Jerry Meach, President Watkins Lake Homeowners Board of Commissioners Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF November 12, 2002 Amos moved approval of the November 12, 2002 minutes as printed. Supported by Sever. Motion carried on a voice vote. PUBLIC COMMENT None Planning & Building Committee Page 2 December 3, 2002 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John P. Garfield Fran Amos Terry L. Sever Peter Webster Thomas F. Middleton Vincent Gregory Charles E. Palmer Chairperson William Brian Vice Chairperson George Suarez Minority Vice Chairperson CONSENT AGENDA Brian moved to Receive and File: A. Letter – Bank One to Parks & Recreation – August 28, 2002 Re: Charitable Trust distribution B. Oakland County Building Authority Minutes October 9, 2002 C. Letters from Farmington Hills and Birmingham – Comprehensive Chapter 20 Drainage Districts – Watershed Management D. Facilities Management Engineering – Monthly Progress Report Item B - Chairperson Palmer indicated he felt the Building Authority was not complying with Oakland County Board of Commissioners Rule D (8), "In accordance with the Building Authority Articles of Incorporation, as amended, final plans and specifications for all new construction projects and all alterations of existing structures beyond what would normally fall in the category of maintenance, including those projects referred to the Building Authority, shall be approved by the Planning and Building Committee prior to issuance of Requests for Proposals. Any subsequent revisions to plans and specifications by the architect(s), contractor(s), county staff, the Building Authority, etc., shall require approval by the Planning and Building Committee." Chairperson Palmer was also concer ned about the 52-3 Rochester District Court/Sheriff's Substation Project. The City of Rochester Hills seems to be delaying the issuance of a building permit putting construction into winter conditions which will add additional cost, which should be borne by the City of Rochester Hills and not the County. Commissioner Webster suggested a review of the Rules for the Oakland County Board of Commissioners. Motion to Receive and File supported by Amos. Motion carried on a voice vote. OAKLAND COUNTY BUILDIN G AUTHORITY MINUTES – SEPTEMBER 11, 2002 This item was carried forward from the November 12, 2002 meeting to allow Mr. Daddow to enlighten the Committee regarding the Video Arraignment Project. Mr. Daddow explained the video arraignment system being set up for Oakland County is much more complex than the average as it is connected to OakNet and will allow Oakland County Sheriff substations, police departments, district courts, the circuit court, the Oakland County Prosecutor and the jail to be connected. The project consists of two components, video conferencing and data. Oakland County will be responsible for the data component as it involves e-filing for the Court, a digital library providing the various forms for local unit and public access. Mr. Daddow indicated he was not happy with the way negotiations were progressing with SBC Ameritech and is contemplating alternative actions. Chairperson Palmer suggested Mr. Daddow arrange to do a PowerPoint presentation to the caucuses or at a full Board meeting to enlighten all the Commissioners on the progress of the video arraignment project. Commissioner Sever suggested the whole judicial process should be reviewed with the idea of updating using today's technology. Gregory moved to receive and file. Sup ported by Amos. Motion carried on a voice vote. Planning & Building Committee Page 3 December 3, 2002 DEPARTMENT OF COMMUNITY AND EONOMIC DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2002 HOUSING COUNSELING GRANT ACCEPTANCE The U.S. Depa rtment of Housing and Urban Development has awarded the Department of Community and Economic Development – Community and Home Improvement Division federal housing counseling grant funding in the amount of $20,281 for FY 2002. This represents an increase o f $6,739 from last year's award. The grant provides a full range of housing counseling services, information and assistance to housing consumers in improving their housing conditions and meeting the responsibilities of home ownership and tenancy including information for first time buyers, pre -occupancy, rental delinquency and mortgage default assistance, Home Equity Conversion Mortgage Program, home improvement and rehabilitation resources, displacement and relocation resources and pre -foreclosure assistance. No County funding is required for this grant continuation and future level of services is contingent upon the level of funding available for this program. Webster moved approval of the attached suggested resolution. Supported by Amos. Motion carried on unanimous roll call vote with Garfield absent. DRAIN COMMISSIONER – WATKINS LAKE LEVEL AND AUGMENTATION WELL PROJECT The Drain Commissioner has received a petition from 2/3 of the property owners abutting Watkins Lake, requesting that a "winter" level be established consistent with the level utilized by the Drain Commissioner; and that the Drain Commissioner proceed with constructing a new augmentation well for maintaining the normal level for Watkins Lake. All costs associated with this project shall be assessed as a cost to all benefiting property owners within the special assessment district for Watkins Lake. Amos moved the resolution be amended by adding the sentence, "The Drain Commissioner has certified these petitions to be adequate." at the end of the 7th WHEREAS. Supported by Suarez. Motion carried on a voice vote. Webster moved approval of the attached suggested resolution as amended. Supported by Amos. Motion carried on unanimous roll call vote with Garfield absent. FACILITIES MANAGEMENT ENGINEERING – OFFICE BUILDING PURCHASE – BOND ISSUE Chairperson Palmer indicated this item was listed incorrectly on the agenda, it is for Committee Information only. Mr. Hunter reported that due to the recent budget shortfalls announced by the State of Michigan and the projected impact on the County Budget, the Administration desires to proceed with only the purchase of the facility and the necessary exterior maintenance items to insure a watertight facility. Bond Counsel has advised the County can bond for the remaining renovations and improvements as previously authorized by the Board of Commissioners until December 31, 2004 and this date can be extended to December 31, 2005 with the Board's approval. At this time the first bond issue will t otal $7,558,000. Suarez moved to receive and file this item. Supported by Webster. Motion carried on a unanimous roll call vote with Garfield absent. Planning & Building Committee Page 4 December 3, 2002 DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT EASEMENTS FOR WATER MAIN AND SANITARY SEWER TO THE CITY OF ROCHESTER HILLS – NEW 52-3 COURTHOUSE AND SHERIFF SUBSTATION, LOCATED IN THE CITY OF ROCHESTER HILLS (TAX PARCEL NO. 15-26-377-001) As a condition of providing water and sewer ser vice to the new buildings, the City of Rochester Hills has requested that the County of Oakland grant permanent easements for water main and sanitary sewer and related appurtenances over a portion of the court property. These easements will be granted for the sum of one dollar. Chairperson Palmer indicated he did not feel this resolution required approval of the Finance Committee. Suarez moved approval of the attached suggested resolution. Supported by Brian. Motion carried on a unanimous roll call v ote with Garfield absent. FACILITIES MANAGEMENT – STATUS REPORT – SALE OF EXCESS PROPERTY, VACANT LOTS FRANKLIN BLVD AND HARVEY AVENUE, CITY OF PONTIAC In accordance with Board procedures the lots were first offered for sale to the City of Pontiac on Jun e 5, 2002.The City declined to purchase the lots. In October the lots were offered for sale at appraised value to the adjoining property owners. No offers were received. The lots will now been offered for public sale at appraised value. Sever moved to offer these lots for sale with no minimum bid required. Supported by Suarez. Motion carried on a voice vote. Amos moved to Receive and File this information. Supported by Webster. Motion carried on a unanimous roll call vote with Garfield absent. CLOSED SESSION – DISCUSSION OF PROPOSED LITIGATION Suarez moved the meeting be closed for the purpose of discussing proposed litigation. Supported by Middleton. Motion carried on a unanimous vote call vote with Garfield absent. The Chair declared the meeting closed at 11:00 a.m. The meeting resumed in open session at 11:30 a.m. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 11:35 a.m. _______________________________ _______________________________________ Nancy Wenzel, Committee Coordinator James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.