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HomeMy WebLinkAboutMinutes - 2002.12.05 - 35777SUE ANN DOUGLAS Chairperson CHUCK MOSS Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson December 5, 2002 The meeting of the Finance Committee was called to order at 9:15 a.m. by Chairperson Douglas, in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, Chair; Chuck Moss, Vice Chair; Brenda Causey-Mitchell, Minority Vice Chair; Charles Palmer; Larry Obrecht; Nancy Dingeldey; William Patterson; Michelle Friedman Appel. COMMITTEE MEMBERS ABSENT WITH NOTICE: Shelley Taub, Tim Melton OTHERS PRESENT: CIRCUIT COURT Pam Howitt, Deputy Administrator CLERK/REGISTER OF DEEDS G. William Caddell, Clerk/Register Frank Millard, Deputy Clerk/Register CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DISTRICT COURT 52-1 Judge Brian MacKenzie Michelle Bilger, Administrator Debby Bigger, Accountant Patricia Crane, Probation EMERGENCY RESPONSE Michael Sturm, Administrator Gail Novak, Chief FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager LaVerne Smith, Supervisor Stephania Rogers, Supervisor Joe Matkosky, Analyst Linda Pearson Michael Pohlod, Analyst Gaia Piir, Systems Coordinator INFORMATION TECHNOLOGY Phil Bertolini, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director Ed Poisson, Deputy Director PERSONNEL Tom Eaton, Deputy Director Mary Pardee, Analyst Karen Jones, Labor Relations Specialist PROSECUTING ATTORNEY Margaret Scott, Assistant Prosecutor OTHERS PRESENT CONTINUED OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Larry Obrecht Shelley Taub Nancy Dingeldey William Patterson Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 December 5, 2002 SHERIFF Mike McCabe, Chief of Staff Damon Shields, Captain Dale Cunningham, Business Manager SUPPORT SERVICES Todd Birkle, Manager TREASURER Pat Dohany, Deputy Treasurer BOARD OF COMMISSIONERS Hugh Crawford, District #17 James H. VanLeuven, Administrative Director Sheryl Mitchell, Analyst Harvey Wedell, Analyst Julia Ruffin, Community Liaison Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Moss moved approval of the minutes of November 14, 2002, and November 21, 2002, as printed. Supported by Patterson. Motion carried on a voice vote. AGENDA Revised handouts for Items 5, 25, 28 and 37 were distributed and reviewed by Mr. Soave. PUBLIC COMMENT: None. 5. CONTINGENCY REPORT Following approval of items 9 and 10 on today's agenda, the FY 2003 Contingency Fund will be reduced to $276,274. Mr. Matkosky reviewed the law enforcement payment schedule for Royal Oak Township. A copy of the November 30, 2002, invoice was provided to the committee. Obrecht moved to receive and file the Contingency Report for FY 2003 dated December 3, 2002. Supported by Moss. Motion carried on a voice vote. CONSENT AGENDA 6a. MR #02293 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ORCHARD LAKE VILLAGE - FISCAL YEAR 2003 ALLOCATION The City of Orchard Lake Village is requesting reimbursement of its Fiscal Year 2003 $20,101.47 Environmental Infrastructure Fund Reimbursement allocation for sewer and drainage expenses related to the Indian Trail paving project. 6b. MR #02290 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER HILLS - FY 2002 AND FY 2003 ALLOCATION FINANCE COMMITTEE Page 3 December 5, 2002 The City of Rochester Hills is requesting reimbursement of its $291,919.73 annual Environmental Infrastructure Fund Reimbursement allocations for Fiscal Years 2002 and 2003 relating to the Moon Drain and Green Acre Drain project. 6c. MR #02297 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF NOVI - FISCAL YEAR 2003 ALLOCATION The City of Novi is requesting reimbursement of its Fiscal Year 2003 $192,638.01 Environmental Infrastructure Fund Reimbursement allocation for expenses related to the protection of shallow ground water wells for property formally used as an orchard site located north of Twelve Mile Road. 6d. MR #02296 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF NORTHVILLE - FISCAL YEARS 2000, 2001, 2002 AND 2003 ALLOCATIONS The City of Northville is requesting reimbursement of its $15,598.13 annual Environmental Infrastructure Fund Reimbursement allocations for Fiscal Years 2000, 2001, 2002 and 2003 relating to the City's program to eliminate illicit discharge. 6e. MR #02295 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF WALLED LAKE - FISCAL YEARS 2000, 2001, 2002 AND 2003 ALLOCATION The City of Walled Lake is requesting reimbursement of its $24,028.43 annual Environmental Infrastructure Fund Reimbursement allocations for Fiscal Years 2000, 2001, 2002 and 2003 relating to the Wellsboro Drive water system improvement project. 6f. MR #02291 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF HOLLY - FISCAL YEAR 2003 ALLOCATION The Village of Holly is requesting reimbursement of its Fiscal Yea r 2003 $18,567.29 Environmental Infrastructure Fund Reimbursement allocation for expenses related to storm sewer, sanitary sewer and watermain replacement of the Maple Street project. 6g. MR #02292 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP OF ROSE - FISCAL YEAR 2001 ALLOCATION The Township of Rose is requesting reimbursement of its Fiscal Year 2001 $20,555.25 Environmental Infrastructure Fund Reimbursement allocation for work related to improvement of public water supply for the Rose Township Hall and creation of Local Area Network to monitor groundwater protection. 6h. MR #02288 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF TROY - FISCAL YEARS 1999, 2000, 2001, 2002 AND 2003 ALLOCATION The City of Troy is requesting reimbursement of its $418,630.17 annual Environmental Infrastructure Fund Reimbursement allocations for Fiscal Years 1999, 2000, 2001, 2002 and 2003 for work related to the Dennis Powers Drain project. 6i. MR #02289 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN ADDISON TOWNSHIP - FISCAL YEARS 2001, 2002 AND 2003 ALLOCATION Addison Township is requesting reimbursement of its $22,762.63 annual Environmental Infrastructure Fund Reimbursement allocations for Fiscal Years 2001, 2002 and 2003 for FINANCE COMMITTEE Page 4 December 5, 2002 expenses related to the purchase of watershed acreage. 6j. MR #02294 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF SOUTH LYON - FISCAL YEARS 1999, 2000, 2001, 2002 AND 2003 ALLOCATIONS The City of South Lyon is requesting reimbursement of its $28,515.42 annual Environmental Infrastructure Fund Reimbursement allocations for Fiscal Years 1999, 2000, 2001, 2002 and 2003 relating to the South Lyon #1 drain project. Dingeldey moved to recommend approval of the attached suggested Fiscal Notes for Consent Agenda items 6a. - 6j. Supported by Palmer. Motion carried unanimously on a roll call vote with Taub, Friedman Appel and Melton absent. REGULAR AGENDA 7. TREASURER'S OFFICE - AUTHORIZATION TO BORROW AGAINST DELINQUENT 2002 TAXES The Treasurer is requesting authorization to borrow against delinquent 2002 taxes for purposes as authorized under Public Act 206 of 1893. Moss moved to recommend approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Taub, Friedman Appel and Melton absent. 8. TREASURER'S OFFICE - AUTHORIZATION FOR ADMINISTRATIVE FUND DELINQUENT 2002 TAXES The Treasurer is requesting authorization, per P.A. 206 of 1 893, to establish an administrative fund for the administration of delinquent 2002 taxes. Dingeldey moved to recommend approval of the attached suggested Resolution. Supported by Causey-Mitchell. Motion carried unanimously on a roll call vote with Taub, Friedman Appel and Melton absent. 9. SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF LYON 1999 -2003 The Sheriff is requesting authorization to amend its 1999-2003 law enforcement contract with Lyon Township beginning January 1, 2003, to add one Deputy II (Patrol Investigator) to the Contracted Patrol Unit, Patrol Services Division, and to add one unmarked vehicle, with mobile and prep radio, to the County fleet. Operating costs and revenue equal $65,367 for FY 2003 and $89,450 for FY 2004. Vehicle capital costs of $25,959 will be provided by the Contingency Fund. FINANCE COMMITTEE Page 5 December 5, 2002 Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Taub, Friedman Appel and Melton absent. 10. MR #02286 - SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF HIGHLAND 1999-2003 The Sheriff is requesting authorization to amend its 1999 -2003 law enforcement contract with Highland Township beginning January 1, 2003. Eleven Deputy II (with fill -in) will be downgraded to Deputy II (no-fill) and one Deputy II (Patrol Investigator) will be added to the Contracted Patrol Unit, Patrol Services Division. One unmarked vehicle with Mobile Data Computer, mobile and prep radio will be added to the County fleet. Operating costs and revenue equal $30,366 for FY 2003 and $41,560 for FY 2004. Vehicle capital costs of $32,267 will be provided by the Contingency Fund. Palmer moved approval of the attached suggested Fiscal Note. Supported by Obrecht. Motion carried unanimously on a roll call vote with Taub, Friedman Appel and Melton absent. 11. SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 1999-2003 The Sheriff is requesting authorization to amendment its 1999-2003 law enforcement contract with Oxford Township to add one Deputy II (no-fill) to the Contracted Patrol Unit, Patrol Services Division. Operating costs and revenue equal $66,160 for FY 2003 and $90,534 for FY 2004. Patterson moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Taub, Friedman Appel and Melton absent. 11a. SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF SPRINGFIELD 1999 - 2003 The Sheriff is requesting authorization to amend its 1999 -2003 law enforcement contract with Springfield Township to add one Deputy II to the Contracted Patrol Unit, Patrol Services Division. Operating costs and revenues total $74,860 for FY 2003 and $102,444 for FY 2004. Patterson moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Taub and Melton absent. 12. MR #02287 - SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS/DARE, INTERNET & FINANCE COMMITTEE Page 6 December 5, 2002 DRUG AWARENESS AND EQUIPMENT FOR THE RANGE Pursuant to P.A. 368 of 1978, the Sheriff is requesting authorization to use forf eiture funds to purchase $33,7500.00 in educational supplies for the DARE, Internet/Drug Awareness program, including $8,750 to purchase a certificate machine, and an additional $8,100 to complete the purchase of a simulated firing range authorized per MR #02011, for a total of $41,850. Obrecht moved to report to amend the resolution to strike all language relating to the DARE certificate machine. Supported by Moss. Roll Call: Ayes: Causey-Mitchell, Obrecht, Friedman Appel, Moss Nays: Palmer, Dingeldey, Patterson, Douglas Absent: Taub, Melton Motion failed. Dingeldey moved to report to amend the resolution to insert the following language: BE IT FURTHER RESOLVED that future maintenance, repairs and replacement costs associated with the Certificate Machine for DARE be paid for by the Sheriff's Department Law Enforcement Enhancement Account. Supported by Palmer. Motion carried on a roll call vote with Obrecht and Friedman Appel voting no and Taub and Melton absent. Palmer moved approval of the attached suggested Fiscal Note. Supported by Obrecht. Motion carried on a roll call vote with Obrecht voting no and Taub and Melton absent. In response to questions regarding other departments being able to utilize the machine, Captain McCabe indicated that the Sheriff would consider those requests on an individual basis. 13. SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS FOR ARMORED VEHICLE The Sheriff is requesting authorization to use a portion of forfeiture funds to purchase an armored vehicle with a ramp system for the Special Response Team in the amount of $275,000. This vehicle will be equipped with the liberator MARS ramp system, authorized for purchase per MR #02011. Captain Shields explained the circumstances in which these vehicles are used and p rovided the committee with a written summary on the requested vehicle. The current Dragoon is owned by General Dynamics, who has shifted its program to production of a six -wheel version for military applications and will be moving the program to Spain, ma king it extremely difficult to obtain FINANCE COMMITTEE Page 7 December 5, 2002 replacement parts. Additionally, the current Dragoon is experiencing transmission problems. Obrecht moved to report to amend the resolution to insert the following language: BE IT FURTHER RESOLVED that any future costs for maintenance, repair or replacement of this new armored vehicle be paid for by the Sheriff's Department Law Enforcement Enhancement Account. BE IT FURTHER RESOLVED that any future costs for maintenance, and repair associated with the existing Dragoon be paid for by the Sheriff's Department Law Enforcement Enhancement Account with prior authorization by the Board of Commissioners. Supported by Moss. Motion carried unanimously on a roll call vote with Taub and Melton absent. Patterson moved appro val of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Taub and Melton absent. 14. SHERIFF'S DEPARTMENT - 2002-2003 SECONDARY ROAD PATROL GRANT ACCEPTANCE The Michigan Department of State Police, Office of Highway Safety Planning has awarded the Sheriff $1,047,698 in grant funding from Public Act 416 to conduct secondary road patrol activities. This is a 9.83% increase over the 2001/2002 award. The grant will be used to fund 10 positions and associated vehicles and equipment. Palmer moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Taub and Melton absent. 15. SHERIFF'S DEPARTMENT - 2003 AUTOMOBILE THEFT PREVENTION AUTHORITY GRANT ACCEPTANCE The Automobile Theft Prevention Authority has awarded the Sheriff's Auto Theft Unit $277,350 in grant funding for the period of January 1, 2003 - December 31, 2003. The total program of $541,871 includes the Sheriff's grant match of $92,450, the Waterford Police Department award of $72,252, with a $24,084 match, and the Pontiac Police Department's award of $56,801, with a match of $18,934. Palmer moved approval of the attached suggested Fiscal Note. Supported by Patters on. Motion carried unanimously on a roll call vote with Taub and Melton absent. 16. PROSECUTING ATTORNEY - ACCEPTANCE OF THE 2003 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT The State of Michigan Automobile Theft Prevention Authority has awarde d the Prosecuting Attorney $238,928 in grant funding for the period January 1, 2003, through December 31, 2003. This is a 4.68% increase over the previous award. The County match share is $59,732. The FINANCE COMMITTEE Page 8 December 5, 2002 grant will be used to continue to fund one Assistant Prosecuting Attorney IV and one Assistant Prosecuting Attorney III. Palmer moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Obrecht, Taub and Melton absent. 17. CIRCUIT COURT/FAMILY DIVISION - 2003 MICHIGAN DRUG COURT CONTINUATION GRANT ACCEPTANCE The Circuit Court has been awarded a $105,000 grant from the State Court Administrators Office, Michigan Drug Court Program, for the period of January 1, 2003, through Decemb er 31, 2003. An additional County in-kind match of $35,000, supplied by the Byrne Memorial Grant, is required for total funding of $140,000. The Grant will be used to fund one Community Service Coordinator, contracted services, supplies, travel and confe rence. Palmer moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Obrecht, Taub and Melton absent. 18. CIRCUIT COURT/GENERAL JURISDICTION - 2003 MICHIGAN DRUG COURT CONTINUATION GRANT (ADULT PROGRAM) The Circuit Court has been awarded a $40,000 grant from the State Court Administrators Office, Michigan Drug Court Program, for the period of January 1, 2003, through December 31, 2003. An additional County in-kind match of $13,333, supplied by the Byrne Memorial Grant, is required for total funding of $53,333. The Grant will be used to fund drug testing services, program evaluation and emergency treatment for detoxification, travel and conference for personnel training and program supplies. The in-kind match will continue to fund one Community Service Coordinator. Palmer moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Taub and Melton absent. 19. STATE OF MICHIGAN CHILD SUPPORT ENFORCEMENT SYSTEM (MICSES) MEMORANDUM OF UNDERSTANDING - CONVERSION TO MICHIGAN CHILD SUPPORT ENFORCEMENT SYSTEM 2.4 The resolution authorizes the Board of Commissioners' Chairperson to sign a Memorandum of Understanding with the Family Independence Agency for conversion to MICSES, version 2.4, following agreement by the County Executive, the Sixth Judicial Circuit Court and the Board of Commissioners. The State of Michigan must convert its MICSES to version 2.4 statewide by September 30, 2003, to obtain federal certification and avoid $142 million in penalties. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Taub and Melton absent. 20. 52ND DISTRICT COURT, DIVISION I - FY 2003 MICHIGAN SOBRIETY COURT CONTINUATION FINANCE COMMITTEE Page 9 December 5, 2002 The 52nd-1 District Court is requesting authorization to continue two Probation Officer I positions, scheduled to sunset on December 31, 2002, to handle case management for Sobriety Court participants. The Court is also proposing to raise its Assessment Fee from $100 to $125 for program participants for the 2003 calendar year to support these positions. Judge MacKenzie indicated that the program has saved over 128,000 jail days. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Taub and Melton absent. 21. DISTRICT COURT, DIVISION I - 2003 MICHIGAN DRUG COURT PROGRAM CONTINUATION GRANT CONTRACT ACCEPTANCE The State Court Administrator's Office, Michigan Drug Court Program, has awarded the 52 -1 District Court $37,284,with the required County match of $12,428 to be provided by the 2003 Byrne Memorial Grant, for a total of $49,712. The grant will fund one Probation Officer I position. Causey-Mitchell moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Taub and Melton absent. 22. 52ND DISTRICT COURT, DIVISION IV - 2003 MICHIGAN DRUG COURT PROGRAM CONTINUATION GRANT CONTRACT ACCEPTANCE The State Court Administrator's Office, Michigan Drug Court Program, has awarded the 52 -4 District Court $35,000. The required in-kind County match of $55,944 will be provided by general fund employees, an additional County in-kind match of $25,000 to be provided by the County's Office of Substance Abuse and $5,500 from the City of Troy will be provided for the local in -kind match. The grant will fund one Probation Officer I position and contracted services. Palmer moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Dingeldey, Taub and Melton absent. 23. 52ND DISTRICT COURT, DIVISION II - CREATION OF SUPPORT STAFF FOR ADDITIONAL JUDGESHIP IN THE SECOND DIVISION, CLARKSTON P.A. 448 of 2000 transferred Rose and White Lake Townships from jurisdiction of the 52 -1 to the 52-2 District Court. In response to this action, MR #01096 transferred one judgeship from the 52- 1 District Court to the 52-2 District Court effective January 1, 2003. The 52 nd-2 District Court is requesting authorization to create one District Court Recorder II, one Court Clerk and one Probation Officer I to support this additional judgeship. Patterson moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Dingeldey, Taub and Melton absent. FINANCE COMMITTEE Page 10 December 5, 2002 24. COUNTY CLERK/REGISTER OF DEEDS - CREATION OF SUPPORT STAFF FOR NEWLY ELECTED JUDGESHIPS IN THE SIXTH JUDICIAL CIRCUIT COURT P.A. 252 of 2001 authorized two additional judgeships in the Sixth Judicial Court. In response to this action, MR #02028 authorized creation of these two judgeship s. The Clerk is requesting authorization to create two Court Clerk positions to support these additional judgeships. Palmer moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Dingeldey, Taub and Melton absent. 25. DRAIN COMMISSIONER - WATKINS LAKE LEVEL AUGMENTATION WELL PROJECT Pursuant to P.A. 451 of 1994, the Drain Commissioner is requesting that the Board of Commissioners acknowledge receipt by the Drain Commissioner of the petition for establishment of a winter level and construction of an augmentation well project for Watkins Lake. Corporation Counsel shall initiate proceedings in Circuit Court to pursue this request. There are no fiscal implications at this time. Mr. Obrecht inquired as to whether the homeowners had put up $10,000 to begin the project. Palmer moved approval of the attached suggested Fiscal Note. Supported by Obrecht. Obrecht moved to amend the Fiscal Note to add an 8 th paragraph to state: 8. Passage of the resolution is contingent upon fulfillment of the obligation to escrow $10,000 at the Drain Commissioner's Office to begin the process. Supported by Palmer. Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Dingeldey, Taub and Melton absent. 26. COUNTY EXECUTIVE EMERGENCY RESPONSE AND PREPAREDNESS - 2002 STATE DOMESTIC PREPAREDNESS EQUIPMENT GRANT (SDPEG) ACCEPTANCE The County Executive-Emergency Response and Preparedness Division has been awarded federal pass-through funding of $301,790 by the Michigan Department of State Police, Emergency Management Division, for purchase of specialized equipment and an additional award of $4,500 for exercises. This equipment will enhance state and local agency capability to respond to domestic terrorism or incidents involving weapons of mass destruction. Mr. Obrecht asked whether the 52nd District Court was included in the County's Needs Assessment plan. Mr. Sturm indicated he thought this to be the case but would check on Mr. Obrecht's question and let him know. Palmer moved approval of the attached suggested Fiscal Note. Supported by Obrecht. FINANCE COMMITTEE Page 11 December 5, 2002 Motion carried unanimously on a roll call vote with Dingeldey, Taub and Melton abse nt. 27. COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS - TORNADO WARNING SYSTEM EXPANSION - LYON TOWNSHIP Emergency Response and Preparedness is requesting authorization to expand the County's centrally activated tornado warning system within Lyon Township with the purchase of two sirens. Consistent with past practice, Lyon Township will pay $31,500 or 75% of the total cost for the sirens and the County will pay the remaining $10,500 or 25% of cost, retain ownership and be responsible for maintenance and electrical costs. Palmer moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Causey-Mitchell, Dingeldey, Taub and Melton absent. 28. DEPARTMENT OF CENTRAL SERVICES - LEASED VEHICLES - FLEET EXPANSION OF ONE (1) DEPARTMENT OWNED VEHICLE FOR EMERGENCY RESPONSE PERTAINING TO HAZARDOUS MATERIALS The resolution would authorize the purchase of one department -owned emergency response vehicle to be provided to a local mutual aid group for bioterrorism response. Funding for this vehicle was authorized by MR #02085 and encumbered in FY 2002. Palmer moved approval of the attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote with Taub and Melton absent. 29. DEPARTMENT OF FACILITIES MANAGEMENT - RECOMMENDATION TO GRANT EASEMENTS FOR WATER MAIN AND SANITARY SEWER TO THE CITY OF ROCHESTER HILLS - NEW 52-3 COURTHOUSE AND SHERIFF SUBSTATION, LOCATED IN THE CITY OF ROCHESTER HILLS (TAX PARCEL No. 15-26-377-001) Facilities Management is requesting authorization to grant easements for water main and sanitary sewer and related appurtenances to the City of Rochester Hills, for the sum of $1 dollar, to provide these services for the new 52-3 Courthouse and Sheriff Substation. Palmer moved approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Taub and Melton absent. 30. PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY 2003 The Personnel Department has completed its review of 5 salary grade placement classifications for 7 positions and is recommending 1 class/1 position be upgraded and 4 classes/6 positions remain the same. Palmer moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Taub and Melton absent. FINANCE COMMITTEE Page 12 December 5, 2002 31. PERSONNEL DEPARTMENT - THREE YEAR EXTENSION OF CONTRACT WITH TOTAL EMPLOYEE ASSISTANCE & MANAGEMENT, INC. (T.E.A.M.) Personnel is requesting authorization to extend its current contract with Total Employee Assistance & Management, Inc. (T.E.A.M.) for three years starting January 1, 2003, through December 31, 2005, at a 4% increase per year. The previous contract period was January 1, 2000, to December 31, 2002. T.E.A.M. provides employee assistance services, including training, presentations and workshops to county employees. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Taub and Melton absent. At this time, the remaining items were taken up as presenters were available. 34. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - COMMUNITY AND HOME IMPROVEMENT DIVISION - FY 2002 HOUSING COUNSELING GRANT ACCEPTANCE Community and Economic Development has been awarded a $20,281 Housing Counseling grant by the U.S. Department of Housing and Urban Development. The grant will be used to supplement Community Development Block Grant funds to provide housing counseling services. Obrecht moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Taub and Melton absent. 36. MANAGEMENT AND BUDGET DEPARTMENT - APPORTIONMENT OF LOCAL TAX RATES The resolution authorizes the Equalization Division to sign tax certificates on which tabulation of local taxes is based, authorizing and directing the various assessing officers to spread the rates against the taxable valuation set forth for 2002, as detailed in the "2002 Apportionment of Local Tax Rates" document. Moss moved approval of the attached suggested Resolution. Supported by Obrecht. Motion carried unanimously on a roll call vote with Taub and Melton absent. 32. DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - RENEWAL OF THE INTER- GOVERNMENTAL CONTRACT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY The Health Division is requesting authorization to enter into an inter -governmental contract with the Oakland County Community Mental Health Authority (OCCMHA) to provide substance abuse services to Medicaid recipients. The Health Division, Office of Substance Abuse, is the Michigan Department of Community Health's designated Coordinating Agency for substance abuse services for Oakland County. OCCMHA will pay $136,226.30 per month for the term of the agreement for a total of $1,634,715.60, for the period October 1, 2002, to September 30, 2003. Palmer moved approval of the attached suggested Fiscal Note. Supported by Causey- Mitchell. FINANCE COMMITTEE Page 13 December 5, 2002 Motion carried unanimously on a roll call vote with Taub and Melton absent. 33. DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - ADJUSTMENTS TO THE HEALTH DIVISION FEE SCHEDULE The Health Division is requesting authorization to establish a new fee schedule for personal health and environmental health services. These fees have not been adjusted since 1993. Fees for vaccines are based on purchasing costs to the county and do not include administrati ve costs. Comparison fee information of what Macomb, Kent and Wayne Counties charge was provided to the committee. The proposed fee adjustments will offset the Health Division's costs. A sliding fee schedule is available for lower income individuals. Discussion regarding the Onsite Sewerage System Fees followed. Dingeldey moved to report to amend the resolution's proposed fee schedule by striking references to the Onsite Sewerage System Fees, Public/Commercial, and to request that the Health Division return within 90 days to the appropriate committees to provide a recommendation on the fees for Onsite Sewerage System Fees, Public/Commercial. Supported by Obrecht. Motion carried on a roll call vote with Palmer voting no and Taub, Friedman Appel and Melton absent. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Causey- Mitchell. Motion carried unanimously on a roll call vote with Taub and Melton absent. 35. MR #02281 - DEPARTMENT OF INFORMATION TECHNOLOGY - FOURTH QUARTER 2002 DEVELOPMENT APPROPRIATION TRANSFER The resolution authorizes the transfer of departmental appropriations for actual quarterly expenses from the non-departmental budget to the user department. Charges are $1,670,122.66 for data processing and $64,281.50 for imaging development. Direct charges to Special Revenue and Proprietary fund departments are $269,903.57, with no charge this quarter to non -county agencies. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Causey- Mitchell. Motion carried unanimously on a roll call vote with Taub and Melton absent. 37. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2002 YEAR-END REPORT AND BUDGET AMENDMENTS The resolution authorizes the Board of Commissioners to accept the report of operations for Fiscal Year 2002, identifying year-end budget amendments, reserves, restricted net assets and fund balances as detailed in the resolution. The FY 2002 Year -End Report identifies an overall favorability of $15,343,261 in General Fund /General Purpose Operations. Budget to actual comparison by cost category identifies the majority of favorability from controllable personnel expenditures of $8,716,483.98 as a result of the hiring freeze and unfilled vacancies. All FINANCE COMMITTEE Page 14 December 5, 2002 departments were within budget within cost categories. Mr. Soave reported that the state is proposing to reduce statutory revenue sharing by $53,000,000, reflecting an estimated 7% cut. The Governor is recommending that new legislation be passed which would change this formula so that a county, city, village or township would get no more than a 3.5% reduction in its revenue sharing. This action would be favorable for counties. A 10% reduction in state revenue sharing was assumed in balancing the 2003 budget; however, other reductions in state funding which may occur, such as court equity, will have to be considered. It is anticipated that state revenue sharing will be completely eliminated over the next several years. At that point, any remaining revenue sharing will be ti ed to one-time project expenditures. Mr. Bertolini stated that IT was rolling out a Return on Investment process, to include mitigation of costs and labor, for use by the leadership groups. Mr. Moss indicated he would like to see this information on an ongoing basis. Obrecht moved approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote with Taub and Melton absent. COMMUNICATIONS A. Sheriff Department - Homeland Security Grant 2002 Application B. Personnel Department - Optional Supplementary Incentive C. Notice of Public Hearing for Industrial Facilities Exemption Certificate for Unique Fabricating, Inc. D. Notice of Public Hearing Re: Objections to Apportionment of Cost of Charles R. Moon Drain E. Notice of Public Hearing Re: Objections to Apportionment of Cost of Greenacre Drain Moss moved to receive and file Communications A -E. Supported by Palmer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:27 a.m. ________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director FINANCE COMMITTEE Page 15 December 5, 2002 NOTE: The foregoing minutes are subject to Committee approval.