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HomeMy WebLinkAboutMinutes - 2003.02.24 - 35790WILLIAM R. PATTERSON Chairperson PETER H. WEBSTER Vice Chairperson DAVID COULTER Minority Vice Chairperson February 24, 2003 Chairperson Patterson called the meeting of the General Government Commi ttee to order at 2:08 p.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Peter Webster, David Coulter, Bill Bullard, Martin Knollenberg, Eileen Kowall, Jeff Potter, John Scott, Mattie McKinney Hatchett COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT EXECUTIVE OFFICE Carmen Talbot, State Government Liaison ARTS, CULTURE & FILM Kristie Everett Zamora, Director Lindsey Newell, Intern HUMAN SERVICES Thomas J. Gordon, Ph.D., Director AVIATION Patricia Shull, Supervisor, Adm. Services PURCHASING Joe Hylla, Manager INFORMATION TECHNOLOGY Dale Kukla, Manager Ed Sager, Supervisor, Data Warehouse/EA Scott Oppmann, GIS Utility Supervisor CLERK – REGISTER OF DEEDS William G. Caddell, Clerk/Register Larry Mitchell, Deputy Clerk/Register Frank Millard, Deputy Clerk/Register CORPORATION COUNSEL Judy Cunningham, Corporation Counsel OLHSA Ron Borngesser, CEO AREA AGENCY ON AGING 1-B Jim McGuire, Director of Planning OAKLAND PRESS Charlie Crumm, Reporter BOARD OF COMMISSIONERS Hugh D. Crawford, Commissioner, District #9 James VanLeuven, Administrative Director Julia Ruffin, Commissioner Liaison Harvey Wedell, Analyst Sheryl Mitchell, Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Bill Bullard Martin Knollenberg Eileen Kowall Jeff Potter John Scott Mattie McKinney Hatchett GENERAL GOVERNMENT COMMITTEE Page 2 February 24, 2003 APPROVAL OF THE PREVIOUS MINUTES Scott moved approval of the minutes of February 13, 2003, as printed. Supported by Kowall. Motion carried on a voice vote. AGENDA Scott moved to remove Item #10 from the agenda, per Commissioner McMillin’s request, moving Item #11 up to become Item #10, and adding the item titled, “Board of Commissioners – Special Election, District #3”, as Item #11. Supported by Webster. Motion carried on a voice vote. AGENDA ITEMS 1. COUNTY EXECUTIVE/ARTS, CULTURE & FILM – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS BY FISCAL YEAR 2003 ADMINISTRATION PROGRAM GRANT APPLICATION AND ACCEPTANCE The Michigan Council for Arts and Cultural Affairs awarded Oakland County an additional $13,700 for Fiscal Year 2003 for the Michigan Council for Arts and Cultural Affairs Grant Agreement for Arts Services and Administrative Services. The resolution authorizes the acceptance of the $13,700. Potter moved approval of the attached suggested resolution. Supported by Webster. Motion carried unanimously on a roll call vote with Hatchett absent. 2. COUNTY EXECUTIVE/ARTS, CULTURE & FILM – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS FISCAL YEAR 2003 REGRANTING PROGRAM GRANT APPLICATION AND ACCEPTANCE The resolution authorizes the acceptance of $68,900 from the Michigan Council for Arts and Cultural Affairs for Fiscal Year 2003 to be utilized for the Michigan Council for Arts and Cultural Affairs Regranting Program Grant. Kristie Zamora handed out information that had recommended recipients for the funding for FY 2003, as well as minigrant recipients from Fiscal Year 2002. The period of this particular funding is October 1, 2002 through O ctober 31, 2003. Webster moved approval of the attached suggested resolution. Supported by Potter. Motion carried on a roll call vote with Hatchett abstaining. GENERAL GOVERNMENT COMMITTEE Page 3 February 24, 2003 3. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2003 GRANT PROGRAM ACCEPTANCE – DESIGN RELOCATION OF RUNWAY 18/36, NORTH T-HANGAR AREA AND PERIMETER ROAD The Michigan Department of Transportation awarded Oakland County $215,000 in grant funding, of which $193,500 is from Federal funds; $10,750 is from State funds; an d $10,750, which is the County match. The County match funds would come from the airport fund. The funding would be used to relocate Runway 18/36, north T -hangar area and perimeter road. The resolution authorizes the acceptance of this grant. Webster moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2003 GRANT PROGRAM ACCEPTANCE – DESIGN AND CONSTRUCT GROUND RUNUP ENCLOSURE The Michigan Department of Transportation awarded Oakland County $2,654,000 in grant funding, of which $2,388,600 is from Federal funds; $132,700 is from State funds; and the County match is $132,700. The County match funds would com e from the airport fund. The funds would be used for the design and construction of a ground runup enclosure at the Oakland County International Airport. The resolution authorizes the acceptance of the grant contract Kowall moved approval of the attached suggested resolution. Supported by Potter. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF INFORMATION TECHNOLOGY/CLERK/REGISTER OF DEEDS – REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE The resolution authorizes the expansion of the Master Fee Structure to add the Vital Records Order (VRO) product at $20.00 per order item. Webster moved to amend the 7th Whereas, as follows: WHEREAS the Department of Information Technology wishes to expand the Master Fee Structure to add only the Vital Records Order (VRO) product; and Supported by Scott. Motion carried on a voice vote. Webster moved approval of the attached suggested resolution, as amended. Supported by Potter. Motion carried unanimously on a roll call vote. GENERAL GOVERNMENT COMMITTEE Page 4 February 24, 2003 6. INFORMATION TECHNOLOGY – INTERGOVERNMENTAL AGREEMENT TO TRANSFER GIS AND RELATED DATA TO OAKLAND SCHOOLS The resolution authorizes the implementation of the intergovernmental agreement between Oakland County and Oakland Schools. The purpose of this agreement is to make data owned and maintained by the County on or in relation to its Geographic Information System (GIS) available to Oakland Schools, without fee or cost. Webster moved approval of the attached suggested resolution. Supported by Knollenberg. Motion carried unanimously on a roll call vote. 7. INFORMATION TECHNOLOGY – GIS USE AND WAIVER OF FEE AGREEMENT PERMITTING THE TRANSFER AND USE OF GIS AND RELATED DATA TO W.F. BAIRD AND ASSOCIATES The resolution authorizes an agreement between Oakland County and W.F. Baird and Associates. The purpose of this agreement is to make data owned and maintained by the County on or in relation to its Geographic Information System (GIS) available to W.F. Baird and Associates, who has a contract with the U.S. Army Corps of E ngineers, without fee or cost. Coulter moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 8. INFORMATION TECHNOLOGY – AMENDMENT TO @CCESS OAKLAND USER AGREEMENT – TOYOTA MAPMASTER, INC. The resolution authorizes an amendment to the current Oakland User Agreement with Toyota Mapmaster, Inc. to allow them access to certain geographic information system (GIS) and related land data for their vehicle navigation projects for a fee. Coulter moved approval of the attached suggested resolution. Supported by Knollenberg. Motion carried unanimously on a roll call vote. 9. BOARD OF COMMISSIONERS – APPOINTMENT TO THE AREA AGENCY ON AGING 1-B This is an appointment that needs to be made to replace Commissioner Obrecht. Webster moved to postpone this item until the next General Government Committee meeting scheduled for Monday, March 10, 2003. Supported by Scott. GENERAL GOVERNMENT COMMITTEE Page 5 February 24, 2003 Motion carried unanimously on a roll call vote. 10. BOARD OF COMMISSIONERS – AWARD OF PROFESSIONAL SERVICES CONTRACT FOR GOVERNMENT RELATIONS CONSULTING FIRM TO STRATEGIC PUBLIC AFFAIRS, LLC The resolution authorizes an award of a contract to the firm of Strategic Public Affairs, LLC of Novi, Michigan for the purpose of representing the interests of Oakland County on those issues before the Governor and the State Legislature. These issues include proposed laws, statutes, public acts, regulations, and executive and administrative orders that the Board deems appropriate. Bullard moved approval of the attached suggested resolution. Supported by Knollenberg. Motion carried on a roll call vote with Coulter and Hatchett voting no. 11. BOARD OF COMMISSIONERS – SPECIAL ELECTION, DISTRICT #3 The resolution authorizes a Special Election to fill the vacancy, which will exist as of March 3, 2003 in the 3rd Oakland County Commissioner District. It also requests that the County Clerk and the Election Scheduling Commission immediately implement the Special Election Schedule for a Primary Election on May 6, 2003 and a Special Election on June 17, 2003, to fill this vacancy. Webster moved approval of the attached suggested resolution. Supported by Bullard. Motion carried unanimously on a roll call vote. OTHER BUSINESS Mr. Patterson mentioned to the committee that there are vacancies on the Oakland County Senior Advisory Council, and every commissioner is supposed to nominate someone to represent each district. He asked the commissioners to check within their districts and see if there is someone that may be interested in an appointment with the Senior Advisory Council or if someone has been appointed by a previous commissioner, find out whether they wish to continue their appointment. It was requested that a list of current members, as well as the current vacancies on the Senior Advisory Council, be provided to the commissioners. Mr. Patterson also mentioned if anyone was interested in attending the meetings, they are held on the third Monday of every month at the Executive Offi ce Building at 1:00 p.m. INFORMATIONAL ITEMS A. OAKLAND COUNTY PARKS AND RECREATION (OCPR) – ON STAGE – MICHIGAN COUNCIL FOR THE ARTS AND CULTURAL AFFAIRS – MINIGRANT - APPLICATION B. FEBRUARY 8, 2003 PSAP CONSOLIDATION PROJECT OVERVIEW C. OLHSA JANUARY 29, 2003 – BOARD OF DIRECTORS MINUTES GENERAL GOVERNMENT COMMITTEE Page 6 February 24, 2003 D. FEBRUARY, 2003 AAA 1-B NEWSLETTER ON PRESCRIPTION DRUGS E. AREA AGENCY ON AGING 1B – INVITATION TO COMMUNITY FORUMS Scott moved to receive and file Items A through E. Supported by Bullard. Motion carried on a voice vote. ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 3:30 p.m. ________________________ _______________________________ Pamela Worthington James H. VanLeuven, Jr. Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.