Loading...
HomeMy WebLinkAboutMinutes - 2003.04.10 - 35801CHUCK MOSS Chairperson VACANT Vice Chairperson VINCENT GREGORY Minority Vice Chairperson April 10, 2003 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Auditorium, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Chair; Vincent Gregory, Minority Vice Chair; Chuck Palmer; William P atterson; Hugh D. Crawford; Peter Webster; Thomas Middleton; George Suarez; Helaine Zack. COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT : CENTRAL SERVICES Todd Birkle, Administrator CLERK/REGISTER OF DEEDS G.W. Caddell, Clerk/Register Larry Mitchell, Deputy Clerk/Register COMMUNITY CORRECTIONS Barb Hankey, Manager CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DRAIN COMMISSIONER Joe Colaianne, Insurance Administrator EQUALIZATION Dave Hieber, Manager FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Linda Pearson, Analyst Michael Pohlod, Analyst MANAGEMENT & BUDGET Laurie Van Pelt, Director PERSONNEL Ed Poisson, Deputy Director Tom Eaton Dean Shackelford, Supervisor Karen Jones, Labor Relations Specialist PURCHASING Jack Smith, Chief SHERIFF Dale Cunningham, Business Manager OAKLAND PRESS Charlie Crumm, Reporter CITY OF WIXOM Michael Dornan, Manager OTHERS Pontiac Central High School Staff & Students Pontiac Northern High School Staff & Students Berkley High School Staff & Students Farmington High School Staff & Students North Farmington High Sc hool Staff & Students Oxford Crossroads Staff & Students BOARD OF COMMISSIONERS David L. Moffitt, District #15 Eric Coleman, District #23 James VanLeuven, Administrative Director OTHERS PRESENT (CONTINUED) Harvey Wedell, Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer William Patterson Hugh D. Crawford Peter Webster Thomas Middleton George Suarez Helaine Zack FINANCE COMMITTEE Page 2 April 10, 2003 Julia Ruffin, Liaison Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of March 13, 2003, as printed. Supported by Suarez. Motion carried unanimously on a roll call vote. PUBLIC COMMENT: Mr. Moss explained the function of the Finance Committee to members of the Audience who were in attendance as part of "Youth in Government Day." Mr. Moffitt introduced Commissioner Eric Coleman, County Clerk/Register William Caddell, Management and Budget Director Laurie Van Pelt, Sheriff's Business Manager Dale Cunningham and Director of Personnel Ed Poisson. Mr. Dornan thanked the Finance Committee for its action on February 27 to postpone consideration of a revised County DDA/LDFA partici pation policy so that community input could be included. The City of Wixom provided its comments on these revisions to the TIF Ad Hoc Committee on April 3. AGENDA 5. CONTINGENCY REPORT Item 13 ($2,092) and Item 17 ($15,250) will decrease the Contingen cy Fund balance. Item 14 will return $15,259, to the Contingency Fund. These actions will result in a Contingency Fund balance of $274,191. (Item 10, which would have added $4,740 to the Fund was removed from the agenda.) Mr. Palmer asked what was the expiration date of the Environmental Infrastructure Fund. Mr. Soave indicated that all applications for reimbursement must be received by September 30, 2004. Suarez moved to receive and file the Contingency Report dated April 3, 2003. Supported by Palmer. Motion carried on a voice vote. AGENDA Item 10 was removed from the agenda and a resolution to approve the Interlocal Agreements for the North Oakland County Household Hazardous Waste Consortium was added as Item 16B. Suarez moved the agenda as amended. Supported by Crawford. Motion carried on a voice vote. REGULAR AGENDA 6. TREASURER'S OFFICE- POLICY FOR COUNTY PARTICIPATION IN DOWNTOWN DEVELOPMENT AUTHORITIES (DDAS) AND LOCAL DEVELOPMENT FINANCE FINANCE COMMITTEE Page 3 April 10, 2003 AUTHORITIES (LDFAS) WITH TAX INCREMENT F INANCING The Board of Commissioners' Tax Increment Financing District Review Policy Ad Hoc Review Committee is recommending changes to the County's current policy for participation in Downtown Development Authorities and Local Development Finance Authoriti es with tax increment financing. These changes would provide broader guidelines for negotiating the County's participation, or opt - out, in these districts. The policy was previously before the Finance Committee on February 27, 2003, and was postponed to allow for community input before the TIF Ad Hoc Committee. Ms. Cunningham explained that the TIF Ad Hoc Committee had met on April 3, 2003, to consider additional input regarding proposed changes to the policy. The Finance Committee would today be conside ring the revised draft as a result of that input. Mr. Moffitt introduced Ms. Cunningham to members of the audience. Crawford moved approval of the attached suggested Resolution. Supported by Patterson. Motion carried unanimously on a roll call vot e. 7. TREASURER - RESOLUTION TO AMEND MR #03031 - RESOLUTION TO AUTHORIZE OAKLAND COUNTY WATER SUPPLY REFUNDING BONDS (CITY OF ORCHARD LAKE VILLAGE - 2003) Resolution #03031, adopted by the Board of Commissioners on March 6, 2003, authorizes refunding of all or any part of the outstanding 1994 issued Oakland County Water Supply Bonds for the City of Orchard Lake Village System, dated March 1, 1994. It is necessary to reflect the correct language for paragraphs 14 and 15 of the resolution as recommended by the Finance Committee. Webster moved approval of the attached suggested Resolution. Supported by Gregory. Motion carried unanimously on a roll call vote. 8. TREASURER - RESOLUTION TO AMEND MR #03032 - RESOLUTION TO AUTHORIZE OAKLAND COUNTY WATERFORD IRON REMOVAL FACILITIES REFUNDING BONDS, SERIES 2003 Resolution #03032, adopted by the Board of Commissioners on March 6, 2003, authorizes refunding of all or any part of the outstanding 1992 Prior Bonds issued for the Oakland County Waterford Iron Removal Facilities, dated July 1, 1992. It is necessary to reflect the correct language for paragraphs 14 and 15 of the resolution as recommended by the Finance Committee. Middleton moved approval of the attached suggested Resolution. Supported by Suare z. Motion carried unanimously on a roll call vote. 9. MR #03033- REASURER/DRAIN COMMISSIONER - PEBBLE CREEK DRAINAGE DISTRICT REFUNDING BONDS - FULL FAITH AND CREDIT It is necessary to amend MR #03033 in order to provide for the irrevocable pledg e of the full faith and credit of the County for the prompt payment of the principal of and interest on the Pebble Creek Drainage District Refunding Bonds, and to agree that, in the event the City of Farmington Hills, the State of Michigan or the County shall fail or neglect to account to the County Treasurer of the County for the amount of any special FINANCE COMMITTEE Page 4 April 10, 2003 assessment and interest when due, the amount shall be advanced immediately from County funds. Patterson moved to recommend approval of the attached suggeste d Resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. 11. MR #03066 - SHERIFF DEPARTMENT - USE OF AUTOMOBILE THEFT PREVENTION AUTHORITY FORFEITED FUNDS The Sheriff is requesting the use of $3,000 in Automobile Theft Pre vention Authority Forfeited Funds, from a balance of $20,395, to allow eight officers to attend the North Central Regional Chapter of the International Association of Auto Theft Investigators Annual Motor Vehicle Theft Conference. Middleton moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote. 12. MR #03067 - SHERIFF DEPARTMENT - ACCEPTANCE OF WEIGHT EQUIPMENT DONATED BY THE DETROIT LIONS, INC. The Detroit Lions, Inc. has offered to donate workout equipment to the Sheriff valued at $27,798.60. The Sheriff is requesting authorization to accept this donation pursuant to MR #83204 (Acceptance of Gift Donations from Private Sources). Maintenance costs will be the responsibi lity of the Sheriff. Patterson moved to recommend approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 13. COUNTY EXECUTIVE EMERGENCY RESPONSE AND PREPAREDNESS - LOCAL LAW ENFORCEMENT BLOCK GRANT PROGRAM AMENDMENT - HAZMAT Emergency Response and Preparedness is requesting authorization to utilize remaining Local Law Enforcement Grant funding of $91,707 to purchase first responder personal protection equipment for Hazmat biochemical incidents. A County match of $10,190 is required and an additional $2,092 in interest earned will be used for this purpose. The original grant, MR #01220, was accepted for use by Circuit Court for drug court operations. Due to a change in the nature of the gran t, MR #02244 deleted LLEBG grant funding of drug court positions. Mr. Moss asked to see the amount the County is expending in total to accept these grants. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote. 14. COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS SUPPLEMENTAL HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS 2001-02 GRANT FUNDING AMENDMENT The U.S. Department of Transportation has awarded Emergen cy Response and Preparedness $15,259 in supplemental funding under the Superfund Amendment Reauthorization Act of 1986, Title III. Funding will be used to meet the requirements of the Act to plan and provide for community right to know on extremely hazardous substances in local communities. FINANCE COMMITTEE Page 5 April 10, 2003 Palmer moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 15. DEPARTMENT OF CENTRAL SERVICES - LEASED VEHICLES - FLEET EXPANSION OF ONE (1) VEHICLE FOR DRAIN COMMISSIONER - OPERATIONS AND MAINTENANCE DIVISION The Drain Commissioner is requesting an addition to the County's vehicle fleet of one leased pick -up truck, to be assigned to Operations and Maintenance for MIOSHA law compliance of work area standards. Capital funding of $18,618 is available in the Drain Equipment Fund. Central Services has reviewed the request and recommends approval. Palmer moved approval of the attached suggested Resolution. Supported by Webster. Motion carried unanimously on a roll call vote with Patterson absent. 16. MR #03064 - DEPARTMENT OF FACILITIES MANAGEMENT - APPROVAL AND ACCEPTANCE OF LEASE OPTION AGREEMENT AND LEASE ADDENDUM, 5640 WILLIAMS LAKE ROAD, WATERFORD, MI 48329 Facilities Management is requ esting authorization to enter into a lease option agreement and lease addendum with the Charter Township of Waterford for 1,100 square feet of office space at 5650 Williams Lake Road in Waterford, to continue occupancy of the County's Community Corrections IN STEP Program. The current lease expires May 4, 2003. The new lease is for a three -year period, expiring May 4, 2006, and rent for the term of the lease will continue at a rate of $1.00 per year. Janitorial services will be provided by program participants. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote. 16b. DIVISION OF WASTE RESOURCES - RESOLUTION APPROVING THE INTERLOCAL AGREEMENTS FOR THE NORTH OAKLAND COUNTY HOUSEHOLD HAZARDOUS WASTE CONSORTIUM The County's Solid Waste Management Resources Division has facilitated the creation of the North Oakland County Household Hazardous Waste Consortium (NO HAZ) to provide household hazardous waste collection services to residents of northern Oakland County. The resolution will approve Interlocal Agreements between the County and participating municipalities. Corporation Counsel has reviewed and approved the Interlocal Agreements. All participating municipalities will be required to fully reimburse the County for all costs incurred for the program. Total annual program costs are estimated at $358,200. Palmer moved to report to amend the resolution to insert a second BE IT FURTHER RESOLVED as follows: BE IT FURTHER RESOLVED that once the by -laws are completed, they be brought back to the Planning and Building Committee and the Board of Commissioners for final approval. Supported by Gregory. Motion carried unanimously on a roll call vote. Patterson moved approval of the attached suggested Fiscal Note. Supported by Middleton. FINANCE COMMITTEE Page 6 April 10, 2003 Motion carried unanimously on a roll call vote. 17. MR #03065 - DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - AUTOMON ELECTRONIC REPORTING FOR PROBATION VIOLATORS Community Corrections is requesting authorization to purchase a replacement unit for its automated probation reporting system (PAM) at a cost of $15,000, plus an the additional $250 to network this kiosk to the Kiosk at the 46th District Court. This system allows offend ers in good standing to report via a biometric handprint, eliminating the need and cost for staff assistance. The current system is outdated and experiencing significant downtime. A Return on Investment Analysis was distributed to committee members. The 46th District Court will be reimbursed for its new kiosk through the County's non -52nd District Court Technology Incentive Fund. Mr. Moss asked that the committee be provided with information on actual savings after one year. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote. 18. MR #03062 - PERSONNEL DEPARTMENT - AUTHORIZE THE COUNTY TO EXTEND MEDICAL BENEFITS BEYOND THE PREVIOUS ONE YEAR TIME FRAME FOR DEPE NDENTS OF EMPLOYEES CALLED TO ACTIVE MILITARY DUTY The resolution would authorize an extension of medical benefits for the dependents of County employees called to active duty as defined by MR #01269. Mr. Eaton indicated there are currently seven employee s who have been called to active duty. While the military provides health care for dependents of individuals called to active duty, there is no facility within 20 miles of this area that participates in the military's program. Selfridge Air National Guard Base would be the closest facility for dependents to receive health care services. Palmer moved to report to amend the resolution by deleting the existing NOW THEREFORE BE IT RESOLVED paragraph and inserting: NOW THEREFORE BE IT RESOLVED that the medi cal benefits for dependents of an employee called to active duty be extended through December 31, 2003, if the employee is considered to be on active military duty under the qualifying parameters outlined in Miscellaneous Resolution #01269. Supported by Patterson. Motion carried unanimously on a roll call vote with Zack absent. Crawford moved to recommend approval of the attached suggested Fiscal Note. Motion carried unanimously on a roll call vote. 19. MR #03063 - PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION SECOND QUARTERLY REPORT FOR FY 2003 The Personnel Department has completed its review of 7 salary grade placement classifications for 7 positions and is recommending 3 classes/3 positions be upgraded, 2 classes/2 positions remain the same and 2 classes/2 positions be downgraded. The 2 downgraded classes/2 positions are currently vacant. Palmer moved approval of the attached suggested Fiscal Note. Supported by Middleton. FINANCE COMMITTEE Page 7 April 10, 2003 Motion carried unanimously on a roll call vote. 20. DEPARTMENT OF MANAGEMENT AND BUDGET - 2003 EQUALIZATION REPORT Equalization has examined the assessment rolls of the townships and cities within Oakland County and is submitting its findings and recommendations for adoption and certification of the Year 2002 equalize d and taxable values. The recommended total equalized value for Oakland County is $67,085,441,782, a 6.77% increase from the previous year, with a resulting taxable value of $53,179,886,010, a 4.91% increase from the previous year. A copy of the full rep ort has been placed in the master file. Ms. Van Pelt informed the Committee that the apportionment reports are on the County's web site. Palmer moved approval of the attached suggested Resolution. Supported by Patterson. Motion carried unanimously on a roll call vote. 21. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION - APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH CHARTER TOWNSHIP OF ROYAL OAK The Equalization Division is requesting authorizati on to contract with the Charter Township of Royal Oak to provide equalization services for the 2003 and 2004 tax years. Royal Oak Township will pay the sum of $12.87 each year for each real property description and $10.65 each year for each personal prope rty description rendered during the contract period, which expires June 30, 2004. Suarez moved approval of the attached suggested Resolution. Supported by Gregory. Motion carried unanimously on a roll call vote. 22. DEPARTMENT OF MANAGEMENT AND BUDG ET/EQUALIZATION DIVISION - OFFICE REMODELING PROJECT AND COMPUTER EQUIPMENT PURCHASE The Equalization Division is requesting authorization to remodel its office to provide more efficient use of current building space. Project cost estimates include $30,00 0 for renovations and $16,000 for computer equipment. Funding is available from Equalization's Miscellaneous Capital Outlay line item and from previously authorized CRIMP program funds. Mr. Hieber explained that Equalization would like to change its entr y way and reception area, which is currently shared with Substance Abuse Services, to create a smoother customer service area and address security issues. A majority of the funding will be used to build cubicles containing computer stations for customers. Ms. Van Pelt explained the County's Cost Reduction Incentive Management Program (CRIMP), as authorized by MR #93106. Crawford moved approval of the attached suggested Resolution. Supported by Suarez. Motion carried unanimously on a roll call vot e. 23. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2003 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Pursuant to Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of Government, the resolution accepts the Fiscal Ye ar 2003 First Quarter Financial Forecast and authorizes budget amendments as detailed within the resolution and on the attached schedules. Mr. Soave reported an overall favorability of $12.2 million for this fiscal year. Of this total amount, $12 million will be transferred to the Budget Transition Fund. FINANCE COMMITTEE Page 8 April 10, 2003 Ms. Van Pelt indicated that this would be the last year of the Senior Prescription Drug Program unless the Board of Commissioners decides to extend the program. Regarding the Clerk/Register of Deeds Pro fessional Services contract for document processing, Mr. Mitchell explained that the Clerk's office processed more documents than what was anticipated. However, the $1,500,000 additional cost over budget for Professional Services is offset by increased re venue of $4,200,000. Patterson moved approval of the attached suggested Resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Crawford absent. 24. DEPARTMENT OF MANAGEMENT AND BUDGET - FY 2004/FY 2005 BUDGET CALENDAR Palmer moved approval of the FY 2004/FY 2005 Budget Calendar as presented. Supported by Patterson. Motion carried unanimously on a roll call vote. COMMUNICATIONS B. Memo Re: Refunding of Oakland County, Waterford Iron Removal Facilities (LTGO) Bonds, Series 1992 -A, Dated July 1, 2002 C. Community and Home Improvement Division - FY 2003 Consolidated Grant Application for Community Development Block Grant, Home Investment Partnerships Grant and Emergency Shelter Grant D. Circuit Court - Family Division, FY 2004 Byrne Memorial Grant - Juvenile Drug Court Grant Application E. Circuit Court, FY 2004 Byrne Memorial Grant - Adult Drug Court Grant Application F. 52-1 Novi District Court, FY 2004 Byrne Memorial Grant - Adult Drug Court Grant Application G. Prosecuting Attorney - FY 2004 District Court Advocacy Program - Victims of Crime Act (VOCA) Grant Application Patterson moved to receive and file Communications B -G. Supported by Crawford. Motion carried on a voice vote. A. Purchasing Division Contract Exceptions for February 2003 Mr. Webster asked about Community & Home Improvements' sole source contract with the Fair Housing Center of Metropolitan Detroit (FHC). Mr. Palmer noted that the explanation provided to the Planning and Building Comm ittee on this subject was that this is the only provider available in the area. If this service were not provided by FHC, Community & Home Improvement would have to set up something themselves to meet these federal requirements. Ms. Van Pelt indicated that FHC is the only agency in this area certified by the federal government to FINANCE COMMITTEE Page 9 April 10, 2003 deliver this service. Mr. Palmer asked what the reason was for the Contract Exception on page 3, Control Tactics Training. Mr. Smith advised the committee that other vendors w ere solicited for this service but the department felt that this company was the only one that met the criteria. Mr. Palmer asked if there were any reasons the Drug Testing for the 52 -4 District Court could not be bid? He asked for additional detail on this contract. Palmer moved to receive and file Communication A. Supported by Zack. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Mr. Middleton advised the committee that the Fringe Benefit proposal presented to the Personnel Committee on April 9 was postponed to allow for consideration of additional information. Copies of material regarding this proposal were provided to each commissioner and Mr. Middleton invited Finance Committee members to attend the next Personnel meeting to particip ate in the discussion. There being no other business to come before the committee, the meeting was adjourned at 11:24 a.m. ________________________ _______________________________ Helen Hanger Nancy Wenzel Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.