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HomeMy WebLinkAboutMinutes - 2003.04.28 - 35802WILLIAM R. PATTERSON Chairperson PETER H. WEBSTER Vice Chairperson DAVID COULTER Minority Vice Chairperson April 28, 2003 Chairperson Patterson called the meeting of the General Government Committee to order at 2:05 p.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Bill Bullard, Martin Knollenberg, Jeff Potter, John Scott, David Coulter, Eileen Kowall and Mattie McKinney Hatchett COMMITTEE MEMBERS ABSENT WITH NOTICE: Peter Webster OTHERS PRESENT CLERK - REGISTER OF DEEDS William G. Caddell, Clerk/Register of Deeds Larry Mitchell, Deputy Clerk/Register HEALTH DEPARTMENT George Miller, Manager Betty Tuzinowski, R.N., PHN AVIATION Karl Randall, Manager EXECUTIVE OFFICE Jerry Poisson, Deputy County Executive Carmen Talbot, State Government Liaison CENTRAL SERVICES David VanderVeen, Director CORPORATION COUNSEL Mike Blaszczak, Asst. Corporation Counsel FISCAL SERVICES Holly Conforti, Supervisor INFORMATION TECHNOLOGY Phil Bertolini, Director Joe Maletta, Manager Janette McKenna, Chief, Internal Services Jamie Hess, Chief, CLEMIS Colleen Prosynuk, User Support, CLEMIS PARKS AND RECREATION Ralph Richard, Executive Officer PERSONNEL Gary Vaught, Analyst HUMAN SERVICES Thomas J. Gordon, Ph.D., Director STRATEGIC PUBLIC AFFAIRS Kim Haefner, Lobbyist TRAFFIC IMPROVEMENT ASSOC. Frank Cardimen, President Bob DeCorzo, Traffic Engineer BOARD OF COMMISSIONERS Sue Ann Douglas, Commissioner, District #12 David L. Moffitt, Commissioner, District #15 Pamela Worthington, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Bill Bullard Martin Knollenberg Eileen Kowall Jeff Potter John Scott Mattie McKinney Hatchett GENERAL GOVERNMENT COMMITTEE Page 2 April 28, 2003 PUBLIC COMMENT Commissioner McMillin handed out a letter that he had written to the Chairperson of the General Government Committee regarding DTE Energy and the ice storm damage that was sustained, particularly in the northern areas of Oakland County in the past month. His concern was the response time. Some people and businesses were out of power for several days, in some cases a week. He suggested that the General Government Committee refer this issue to the Public Utility Services Subcommittee for review. Mr. Patterson stated that the subcommittee needs to be re-appointed, and he will ask for volunteers within th e next week. APPROVAL OF THE PREVIOUS MINUTES Mr. Bullard made a motion to amend the minutes of April 7, 2003 as follows: He stated that he attended the last Government Relations Study Group meeting, and there was discussion about a bill that former Senator Mike Bishop introduced that was vetoed by the Governor last year. The bill would have amended the Michigan Vehicle Code to allow a county road commission, a township board, and the Director of the Department of State Police to determine safe road speeds on county highways by a majority vote. Currently, the Michigan State Police and the Director of the State Transportation Commission act jointly to set the speed limits. Now Representative Mike Bishop will be reintroducing a bill this year similar to the bill he introduced last year on the setting of speed limits. This bill has been introduced into the State House this year. Senator Mike Bishop will be reintroducing the bill he introduced last year amending Act 139 in a different form. Paul Weld ay indicated discussions on this issue are ongoing. Bullard moved approval of the minutes of April 7, 2003, as amended. Supported by Scott. Motion carried on a voice vote. Coulter moved approval of the minutes of April 17, 2003, as printed. Supported by Kowall. Motion carried on a voice vote. AGENDA ITEMS 1. COUNTY EXECUTIVE – FUNDING FOR TRAFFIC IMPROVEMENT ASSOCIATION TO CORRECT MICHIGAN STATE POLICE CRASH DATA FOR SAFETY CONSTRUCTION IN OAKLAND COUNTY GENERAL GOVERNMENT COMMITTEE Page 3 April 28, 2003 The resolution authorizes the amendment of the contract between Oakland County and the Traffic Improvement Association to provide an additional $15,000 for equipment and subsequent operating costs for the correction of the calendar year 2002 and beyond crash data. Bullard moved approval of the att ached suggested resolution. Supported by Knollenberg. Bullard moved to amend the resolution, as follows: NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the administration to enter into a contract with TIA as follows: The County will provide supplemental funding in the an amount of not to exceed $15,000 so that, in addition to the information and services TIA currently offers, it will also provide the necessary services designed to mitigate the equipment and subsequent operati ng costs for the correction of the calendar year 2002 and beyond crash data. Supported by Scott. Motion to amend carried unanimously on a roll call vote with Webster absent. Main motion, as amended, carried unanimously on a roll call vote with Webster and Potter absent. 2. DEPARTMENT OF INFORMATION TECHNOLOGY – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE CITY OF NOVI FOR THE FIRE RECORDS MANAGEMENT SYSTEM The resolution authorizes the Chairperson of the Board of Commissioners to sign the Fire Records Management System Interlocal Agreement with the City of Novi. Scott moved approval of the attached suggested resolution. Supported by Hatchett. Motion carried unanimously on a roll call vote with Webster absent. 3. SEVERE ACUTE RESPIRATORY SYNDROME (SARS) OVERVIEW George Miller and Betty Tuzinowski, R.N., PHN gave a presentation on SARS and handed out a couple of documents with information about it. Ms. Tuzinowski handed out a document that gave information about what SARS is, the symptoms, how it could be transmitted, what to do to protect yourselves and what treatments are being given for it. 4. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT – 2003 GRANT PROGRAM ACCEPTANCE – DESIGN AND CONSTRUCTION FOR REHABILITATION OF SERVICE DRIVE AND INSTALLATION OF LIGHTED WIND CONE The County of Oakland received $91,500 in Federal funds and $5,083 in State funds. The GENERAL GOVERNMENT COMMITTEE Page 4 April 28, 2003 Michigan Department of Transportation, acting as agent for Oakland County, requires a local grant match of $5,084, which is available from the airport fund. The resolution authorizes the execution and acceptance of a grant contract between the Michigan Department of Transportation and the County of Oakland in an amount not to exceed $101,667. The funds would be used for design and construction for the rehabilitation of a service drive and installation of a lighted wind cone at the Oakland/Troy Airport. Coulter moved approval of the attached suggested resolution. Supported by Knollenberg. Motion carried unanimously on a roll call vote with Webster absent. 5. COUNTY CLERK/REGISTER OF DEEDS – REQUEST FOR FUNDING OF FURNISHINGS AND COMPLETION OF WORK IN CLERK’S LEGAL AND VITAL RECORDS OFFICE The resolution authorizes the expenditure of $31,142.48 from existing funds within the Clerk/Register of Deeds budget, which includes a 15% contingency, to complete office renovation. Coulter moved approval of the attached suggested resolution. Supported by Potter. Motion carried on a roll call vote with Hatchett voting no and Webster abse nt. 6. COUNTY CLERK/REGISTER OF DEEDS – PROPOSAL TO ENTER INTO CONTRACT ADDENDUM FOR INCORPORATION OF HISTORICAL LAND RECORDS DATING TO 1965 The resolution authorizes the Oakland County Register of Deeds to enter into a contract with ACS Enterprise Solutions, Inc. for film-to-image conversion of approximately 3,300,000 land record images at $.13 per image and the re-indexing of approximately 1,100,000 land record documents at $1.05 per document. The funding will come from the newly created Automation Fund. Bullard moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Webster absent. 7. DEPARTMENT OF INFORMATION TECHNOLOGY – SECOND QUARTER 2003 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology determined the Second Quarter 2003 data processing development charges to be $1,082.957.24 and the imaging development charge to be $66,223.00 for the General Fund/General Purpose County departments. The resolution approves the Second Quarter Appropriation transfer as specified in the schedule that was submitted. Coulter moved approval of the attached suggested resolution. Supported by Kowall. GENERAL GOVERNMENT COMMITTEE Page 5 April 28, 2003 Motion carried unanimously on a roll call vote with Webster absent. 8. INFORMATION TECHNOLOGY 2003/2004 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY – DATED APRIL 11, 2003 An executive summary providing an overview of Information Technology (IT) services for the Master Plan period of September 30, 2002, through March 28, 2003, was reviewed. The summary identifies figures of 82% for fixed labor, with 184% remaining available for enhancements and new developments. Of 82 Enhancement and New Development projects, 12 have been completed, 54 are in process and 16 have not yet b egun. 9. PARKS & RECREATION/ADMINISTRATION – CREATION OF NEW CLASSIFICATION TITLED CHIEF-PARK OPERATIONS AND RECLASSIFICATION OF POSITION The resolution authorizes the creation of a new classification titled Chief-Park Operations, salary grade 15, overtime exempt, along with a downward reclassification of the Assistant Administrator-Parks and Technical Support position to the Chief-Park Operations position. The resolution also authorizes the transfer of the Technical Support Unit and 17 positions from Recreation to Administration/Design and Development. Kowall moved approval of the attached suggested resolution. Supported by Potter. Motion carried unanimously on a roll call vote with Webster absent. 10. BOARD OF COMMISSIONERS – CHANGE IN BOARD MEETING SCHEDULE TO ENCOURAGE GREATER PUBLIC INPUT The resolution approves an amendment to Rule XIII, Section I of the Board Rules reflecting that the first full Board meeting of each month would be held at 7:00 p.m. to allow greater public input. Coulter moved to report to recommend approval of the attached suggested resolution. Supported by Hatchett. Coulter moved to report to amend the NOW THEREFORE BE IT RESOLVED paragraph as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an amendment to Rule XIII, Section I of the Board Rules reflecting that the first full Board meeting of each month , held on the second Thursday of each month or as established by the Board of Commissioners, will be held at 7:00 p.m. Supported by Hatchett. Motion to report to amend carried on a voice vote. GENERAL GOVERNMENT COMMITTEE Page 6 April 28, 2003 Main motion, as amended, carried on a roll call vote with Bullard voting no and Webster absent. COMMUNICATIONS A. Information Technology – Wireless Courtroom Internet Access National Communication and Information Administration – Technology Opportunities Program Application B. February 26, 2003 Oakland Livingston Human Service Agency Board of Directors Meeting Minutes C. January 21, 2003 Public Notice of 2003 Schedule for Regular Meetings of the Oakland County Family Independence Agency Board D. March 31, 2003 letter from David L. Moffitt to Laurie VanPelt Requesting the Grants Writer of Fiscal Services to Perform an Extensive Grant Funding Source Search for Terry Lake to Obtain Grant Funds to Purchase Property E. April 9, 2003 Letter to All Oakland County Commissioners Regarding Legislative Input and Suggestions F. April 16, 2003 Federal Communications Commission News – Statement of FCC Chairman Michael Powell on Withdrawal of SBC’s 271 Applica tion for Michigan G. April 4, 2003 Letter from David L. Moffitt to Hugh D. Crawford – Resignation from Public Services Committee Effective April 7, 2003 Kowall moved to receive and file the communications. Supported by Coulter. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Ms. Haefner, lobbyist, Strategic Public Affairs, gave a brief update on the status of some legislation. She stated that they are starting to hold hearings again on House Bill 406, which has to do with the Detroit Water Bill. There being no other business to come before the committee, the meeting was adjourned at 4:20 p.m. ________________________ _______________________________ Pamela Worthington James H. VanLeuven, Jr. Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.