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HomeMy WebLinkAboutMinutes - 2003.04.30 - 35805 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE April 30, 2003 The meeting was called to order by Chairperson Middleton at 9:34 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas E. Middleton, Chairperson, Eileen T. Kowall, Mattie Hatchett, Sue Ann Douglas, Greg Jamian, Christine Long, Mike Rogers, Eric Coleman, and George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Personnel Department Ed Poisson, Director Mary Holden, Deputy Director Nancy Scarlet, Manager Jennifer Mason, Supervisor Jordie Kramer, Analyst Gary Vaught, Analyst Dean Shackelford, Supervisor Karen Jones, Analyst Management & Budget Laurie VanPelt, Director Art Holdsworth, Deputy Director Sheriff's Department Michael McCabe, Undersheriff Dale Cunningham, Business Manager Executive Office L. Brooks Patterson, County Executive Doug Williams, Deputy County Executive Gerald Poisson, Assistant Deputy Corporation Counsel Judy Cunningham Fiscal Services Tim Soave, Chief County Clerk/Register Frank Millard, Deputy Clerk Central Services David VanderVeen, Director Public Services Michael Zehnder, Director Facilities Management Dave Ross, Director Circuit Court Kevin Oeffner, Court Administrator Oakland Press C. Crumm Others As per attached list Thomas E. Middleton Chairperson Eileen T. Kowall Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Sue Ann Douglas Greg Jamian Christine Long Mike Rogers Eric Coleman George W. Suarez Personnel Committee Page 2 April 30, 2003 OTHERS PRESENT (Continued): Board of Commissioners Commissioner Law, District #17 Commissioner Moss, District #20 Commissioner Palmer, District #19 Commissioner Patterson, District #1 James VanLeuven, Administrative Director Harvey Wedell, Senior BOC Analyst Sheryl Mitchell, Senior BOC Analyst Helen Hanger, Sr. Committee Coordinator Nancy Wenzel, Committee Coordinator PUBLIC COMMENT Chairperson Middleton announced that public comment would be taken on an agenda item immediately prior to Committee discussion of that issue. APPROVAL OF MINUTES OF April 9, 2003 Douglas moved approval of the April 9, 2003 minutes as printed. Supported by Kowall. Motion carried on a voice vote. MR #03087 DEPARTMENT OF FACILITIES MANAGEMENT – PERSONNEL CHANGES TO MEET 50% REDUCTION REQUIREMENT IN COST OF POSITIONS VACATED THROUGH INCENTIVE PROGRAM FOR RETIREMENT Facilities Management had 17 employees who opted to retire under this program the Department's total cost reduction goal is $590,727. To meet this goal Facilities Manageme nt proposes to delete the following positions: one Custodial Worker II, one Painter I, one Maintenance Planner II, and one Landscape Services Supervisor. The department also proposes the deletion of 16 PTNE Seasonal Laborer positions and one PTNE Summer S hift Laborer position. In addition the department requests the downgrade of one Chief - Architectural Maintenance & Services position to Maintenance Supervisor II, and one Secretary I position to an Account Clerk II, PTE, 1,560 hours. Facilities Management requests the creation of eight 1,000-hour PTNE General Helper positions. Rogers moved the Personnel Committee Report to the full Board with the recommendation MR #03087 be adopted. Supported by Suarez. Motion carried on a unanimous roll call vote. Personnel Committee Page 3 April 30, 2003 PERSONNEL DEPARTMENT – CHANGE TO MERIT RULES 13 AND 22 RELATED TO THE USE OF ADMINISTRATIVE LEAVE WITHOUT PAY FOR BUDGETARY OR ORGANIZATIONAL PURPOSES In response to Oakland County's existing budget challenges, the County Executive has authorized and is encouraging the use of Administrative Leave Without Pay for Budgetary or Organizational Purposes in an effort to reduce salary expenses. The Merit Rules currently allow an employee to utilize up to 10 days leave without pay per calendar year without an impact on benefit date. This proposed rule change would potentially further encourage the use of Administrative Leave Without Pay for Budgetary or Organizational Purposes by allowing up to 120 days of leave per calendar year without impacting an employee's benefit date. Douglas moved approval of the attached suggested resolution. Supported by Long. Motion carried on unanimous roll call vote. PERSONNEL – EXTENSION OF MERIT SYSTEM ELIGIBLE LISTS Under the provisions of section VI-H-1, of the Merit System Resolution the Personnel Department is requesting the extension of the Construction Inspector I and Electronics Technician Eligible Lists for six months. Kowall moved to approve the extension of the requested lists. Supported by Long. Motion carried on unanimous roll call vote. PERSONNEL – UPDATE ON THE CHILD CARE FACILITY At this time Dan Cojanu, Judy Cunningham and Jody Schaffer addressed the Committee concerning Little Oaks ChildCare facility. Little Oaks' capacity is 97 children, 92 families utilize full and part time childcare services, and the full time enrollment is currently 80 children. Committee members posed several questions regarding the ChildCare Facility requesting answers be available at the May 14, 2003 meeting of the Personnel Committee: • What subsidy is Oakland County providing for the operation of the facility? • What is the amount of the subsidy Oakland County is providing each of the participating families, both County employees and non-county employees? • Please supply a breakdown of the salary, ($20,000, $30,000, $80,000, etc) range of employees utilizing the facility. • What arrangements for childcare have been made for County employees in the south end of the County? • How many employees, and at what salary level, has the childcare center attracted to the County? Personnel Committee Page 4 April 30, 2003 PERSONNEL – UPDATE ON THE CHILD CARE FACILITY (continued): • How are employees enlightened to the fact financial assistance is available to qualifying families for childcare expenses? Long moved to receive and file the Child Care Facility Update. Supported by Coleman Motion carried on a voice vote. Chairperson Middleton called a recess at 10:25 a.m. The meeting resumed at 10:30 a.m. PERSONNEL DEPARTMENT - MODIFICATIONS TO EMPLOYEE AND RETIREE MEDICAL PLANS Copies of a revised resolution were distributed. This resolution requests modifications to employee medical plans effective with the paycheck date of August 15, 2003. It requests that prescription co-payments be modified for all medical plans for active employees effective August 1, 2003 and for all retirees effective January 1, 2004. It requests that the flexible benefits plan be modified to reflect the changes in em ployee contributions, and that said contributions also be applied to part-time eligible employees who remain on the benefit plan "B". Douglas moved approval of the attached suggested resolution. Supported by Kowall. Dan Young, Steve Schell, Clara White, and Heidi Talbot addressed the Committee during public comment. Motion to approve carried on a roll call vote: Middleton, Kowall, Douglas, Jamian, Long, Rogers, Coleman and Suarez - yes Hatchett – no COMMUNICATIONS: Douglas moved to receive and file Item A - Position Change Summary Report Item B – March 25, 2003 Memo from Arenac County to Federal Officials Regarding Health Care Resolution Supported by Long Motion carried on a voice vote. Personnel Committee Page 5 April 30, 2003 ADJOURNMENT: There being no further business to come before the Committee the meeting was adjourned at 12:04 p.m. _____________________________________ Nancy Wenzel, Committee Coordinator _______________________________________________ James H. VanLeuven, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.