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HomeMy WebLinkAboutMinutes - 2003.05.14 - 35811 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE May 14, 2003 The meeting was called to order by Chairperson Middleton at 9:33 a.m. in C ommittee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas E. Middleton, Chairperson, Eileen T. Kowall, Mattie Hatchett, Sue Ann Douglas, Greg Jamian, Christine Long, Mike Rogers, Eric Coleman, and George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Personnel Department Ed Poisson, Director Nancy Scarlet, Manager Jennifer Mason, Supervisor Brenthy Johnston, Analyst Heather Mason, Analyst Gary Vaught, Analyst Jordie Kramer, Analyst Fiscal Services Tim Soave, Chief Sheriff's Department Dale Cunningham, Business Manager Executive Office Robert Daddow, Assistant Deputy Clerk/Register Larry Mitchell, Deputy Clerk/Register Circuit Court Kevin Oeffner, Court Administrator Parks & Recreation Frank Trionfi, Administrator Board of Commissioners Harvey Wedell, Senior BOC Analyst Sheryl Mitchell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT Chairperson Middleton announced the winners in the District #3 primary election: Eric Wilson, Republican and Daniel Myslakowski, Democrat. The general election will be held in June. Thomas E. Middleton Chairperson Eileen T. Kowall Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Sue Ann Douglas Greg Jamian Christine Long Mike Rogers Eric Coleman George W. Suarez Personnel Committee Page 2 May 14, 2003 APPROVAL OF MINUTES OF APRIL 30, 2003 Kowall moved approval of the April 30, 2003 minutes as printed. Supported by Suarez. Motion carried on a voice vote. MR #03117 SHERIFF/CIRCUIT COURT-POSITION CHANGES TO REDUCE OUT-COUNTY PLACEMENT OF INMATES AND PREVENT JAIL OVERCROWDING This resolution would close L Building and utilize the savings to convert a portion of the new work Release Facility to house minimum to medium security inmates, create a gatekeeper function within Circuit Court to accelerate the completion of pre-sentence and other reports to reduce time between judgment and sentencing. It will also provide additional deputies within the courthouse to transport inmates to the courtrooms, and provide for a vehicle for inmate transfers to/from the Clarkston District Court. The Sheriff is requesting the deletion of fourteen positions associated with L Building; the creation of five Deputy I positions and one Deputy II to move and secure inmates to the new Work Release Facility and the creation of eight Deputy I positions in the Court Transport Unit. The Circuit Court is requesting the creation of a Program Evaluation Analyst position, a Technical Assistant and to reclassify the Chief Court Clerk from salary grade 9 to 11. Coleman moved the Personnel Committee Report to the full Board with the recommendation MR #03117 be adopted. Supported by Jamian. Douglas moved to amend MR #03117 with the addition of a WHEREAS paragraph inserted after the 13th WHEREAS as follows: "WHEREAS the Oakland County Probation Department has agreed to devote three full - time positions (Probation Department positions are entirely funded by the State of Michigan) for the purpose of preparing pre-sentence investigation reports providing that the 'gatekeeper' positions are created; and" Supported by Coleman. Motion to amend carried on unanimous roll call vote. Motion to Report to the full Board with the recommendation MR #03117 be adopted as amended carried on unanimous roll call vote. Personnel Committee Page 3 May 14, 2003 MR #03113 PARKS AND RECREATION/ADMINISTRATION – CREATION OF NEW CLASSIFICATION TITLED CHIEF-PARK OPERATIONS AND RECLASSIFICATION OF POSITION The Assistant Administrator-Parks & Technical Support position was vacated through the Incentive Program for Retirement. To increase effectiveness and efficiency the Depa rtment proposes the downward reclassification of the Assistant Administrator-Parks and Technical Support position salary grade 17, to a new classification titled Chief-Park Operations at a salary grade 15. The Department also proposes to reassign the Technical Support unit to the Chief- Design and Development and transfer the unit and 17 positions from Recreation to Administration/Design and Development. Coleman moved the Personnel Committee Report to the full Board with the recommendation MR #03113 be adopted. Supported by Kowall. Motion carried on unanimous roll call vote with Jamian absent. MR #03106 DEPARTMENT OF MANAGEMENT AND BUDGET / FISCAL SERVICES DIVISION – TRANSFER OF WATER AND SEWER BILLING FUNCTION AND STAFF TO THE DRAIN COMMISSIONER The Department of Management and Budget, Fiscal Services Division, provides billing and accounting services to the various water and sewer systems owned by local communities and maintained by the Drain Commissioner. Fiscal Services Division has ten positions as signed to this function, two of which provide accounting services reporting transactions in the County's financial system that become part of the County's Comprehensive Annual Financial Report. The remaining eight positions oversee and operate the billing function for the water and sewer systems owned by municipalities and operated by the Drain Commissioner. This resolution transfers the eight positions overseeing the sewer billing function to the Drain Commissioner creating a new unit – Customer Services Unit. The position titled Supervisor II – Fiscal Services will be reclassified as - Supervisor Drain Customer Services. Coleman moved the Personnel Committee Report to the full Board with the recommendation MR #03106 be adopted. Supported by Suarez. Motion carried on unanimous roll call vote. PERSONNEL – UPDATE ON THE CHILD CARE FACILITY This item was carried over from the April 30, 2003 meeting after the Committee requested additional information. Some information was provided in the packet with additional information mailed and received by Committee member's two days before this meeting. Committee members requested they be given all information in a timelier manner. Several concerns were raised, including County subsidy of the facility from the F ringe Benefit Fund: • The provider, Gretchen House, pays no rent to the County for the building. • The provider pays no utilities or custodial fees. Personnel Committee Page 4 May 14, 2003 PERSONNEL – UPDATE ON THE CHILD CARE FACILITY (Continued) • The County supplies all equipment. • Fees for day care exceed those charged in the private sector. • Lunch is not included in the fees, parents must pay an additional charge. • Information presented is unrealistic as children are listed as a percentage. i.e. 1.6 • A more detailed breakdown of Variable Expenses was requested, what are professional expenses? • SCAMP is a non-profit organization benefiting special needs children, is SCAMP actually providing services in the Childcare facility? • The Committee requested a list of the companies surveyed to determine tuition. • The Committee requested a copy of the RFP used in the last solicitation for daycare vendors. • The Committee requested a copy of the current contract with Gretchen's House to determine the responsibilities of the vendor The Committee directed the Personnel Department to return with answers to their concerns on June 4, 2003 and also directed Board of Commissioner staff to analyze this information Douglas moved the Personnel Department be allowed to extend the childcare contract with Gretchen's House on a quarterly basis to allow the Committee sufficient time to review the requested material. Supported by Rogers. Rogers withdrew support for the motion. Douglas amended the motion to: the Personnel Department be allowed to extend the childcare contract with Gretchen's House for a six month period only to allow the Committee sufficient time to review the requested material. Supported by Long. Motion carried on a roll call vote: Kowall, Douglas, Jamian, Long, Coleman and Suarez – yes Middleton, Hatchett, and Rogers - no COMMUNICATIONS: Douglas moved to receive and file Item A - Position Change Summary Report B - Update from Clerk/Register Regarding 4/40 work schedules C – County of Cheboygan – Health Care Resolution Supported by Kowall Motion carried on a voice vote. Personnel Committee Page 5 May 14, 2003 ADJOURNMENT: There being no further business to come before the Committee the meeting was adjourned at 11:35 a.m. _____________________________________________ Nancy Wenzel, Committee Coordinator _______________________________________________ James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.