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HomeMy WebLinkAboutMinutes - 2003.06.03 - 35814 June 3, 2003 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Bill Bullard, Jr., Eric Coleman, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers and David Coulter PLANNING AND BUILDING COM MITTEE MEMBERS ABSENT WITH NOTICE: Sue Ann Douglas OTHERS PRESENT: Facilities Management Dave Ross, Director Paul Hunter, Manager Dick Johnston, Manager Community & Economic Development Dennis Toffolo, Director Planning & Economic Development Dan Hunter, Manager Bret Rasegan, Planning Supervisor Charlotte Burckhardt, Principal Planner JoAnn Browning, Associate Planner Chris Moshier, GIS Technician Mary Langhauser, Supervisor Sheriff's Department David Pement, Lieutenant Chuck Snarey, Captain Fiscal Services Tim Soave, Manager Community & Home Improvement Karry Rieth, Manager Kris Hoffman, Supervisor Carla Spradlin, Principal Planner Cherri Janeczek. Contract Compliance Mike Pucher, Contract Compliance Executive Doug Williams, Deputy County Executive Jerry Poisson, Assistant Deputy County Executive Management & Budget Laurie Van Pelt, Director Circuit Court Kevin Oeffner, Court Administrator Personnel Department Ed Poisson, Director Brenthy Johnston, Analyst Drain Commissioner Joseph Colaianne Planning & Building Committee Page 2 June 3, 2003 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Sue Ann Douglas Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Bill Bullard, Jr. Vice Chairperson Eric Coleman Minority Vice Chairperson OTHERS PRESENT (Continued): Board of Commissioners Commissioner Potter, District #8 Sheryl Mitchell, Senior Analyst Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator Commissioner Coulter requested the Committee observe a moment of silence in respect of Ferndale City Councilman David Lennon who was involved in a serious automo bile accident. PUBLIC COMMENT None APPROVAL OF May 13, 2003 MINUTES McMillin moved to approve the Minutes of May 13, 2003 as printed. Supported by Long. Motion carried on a voice vote. Chairperson Palmer announced several handouts were distributed 1. Oakland County Building Authority Minutes of Wednesday, April 9, 2003 2. Work Release Facility Fact Sheet And questioned whether they should be added to the Consent Agenda at this time. Commissioner Coleman moved these two items be held over to the July 8, 2003 meeting. Supported by Rogers. Motion carried on a voice vote. Chairperson Palmer received a message from Mr. Daddow indicating he would not be able to arrive until approximately 9:30 and requested Item #3 be held until his arrival. There was no ob jection. CONSENT AGENDA Coleman moved to approve the Consent Agenda: Items: A. Planning & Building Committee Minutes May 13, 2003 B. Coordinating Zoning Committee Minutes May 13, 2003 C. Department of Facilities Management 2003 Capital Improvement Program Monthly Progress Report – May 2003 Supported by Coulter Motion carried on a voice vote. Planning & Building Committee Page 3 June 3, 2003 MR #03106 – DEPARTMENT OF MANAGEMENT AND BUDGET/FISCAL SERVICES DIVISION – TRANSFER OF WATER AND SEWER BILLING FUNCTION AND STAFF TO THE DRAIN COMMISSIONER The Department of Management and Budget/Fiscal Services is requesting authorization to transfer from Fiscal Services to the Drain Commissioner eight positions responsible for the billing fun ction for those water and sewer systems owned by municipalities and operated by the Drain Commissioner. The Drain Commissioner is in agreement with this proposal. A new unit titled Customer Services Unit will be created under the Drain Commissioner and the transfers will be effective May 31, 2003. One Supervisor II will be re-titled to a new classification of Supervisor -Drain Customer Services at the same salary grade. Coleman moved the Planning and Building Committee Report to the full Board with the recommendation MR #03106 be adopted. Supported by Rogers. Motion carried on unanimous roll call vote with Douglas absent. FACILITIES MANAGEMENT – WORK RELEASE FACILITY PROPOSED FACILITY USE CHANGE The Sheriff's Department has requested a change in the use of the Work Release facility. In addition to work release inmates the Sheriff proposes to move approximately 130 non -Work Release Program offenders to the facility. Some of these offenders would qualify for the Work Release Program if they had jobs. Others are minimum-security offenders who will be moved from the Main Jail and Annex. This change would help reduce jail over -crowding by freeing up one whole female pod in the Annex for housing of an additional 64 male inmates from the Main Jail. The i mpact on the Work Release Facility will be the addition of fenced yards and modification to two CCTV Camera's for both male and female populations at an anticipated cost of $24,400. Funding is available within the project budget as the project is expected to come in approximately $2,000,000 under budget. Chairperson Palmer questioned whether the availability of the Michigan Department of Corrections grant funding would be impacted by these changes. He was assured the funding would not be impacted. McMillin moved the Planning & Building Committee Report to the Oakland County Building Authority with the recommendation the Work Release Facility project be modified as requested. Supported by Rogers. Motion carried on a unanimous roll call vote with Dougla s absent. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – 2003 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2002 -2003 ANNUAL ACTION PLAN AMENDMENT The 2003 Annual Ac tion Plan contains a consolidated Federal grant application for activities designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG) Program, HOME Investment Partnerships (HOME) Program and the Emergency Shelter Grant (ESG) Program. Total program revenue for the 2003 -2004 CDBG Program will be $6,337,934 including $4,736,000 grant allocation, $1,600,000 in estimated CDBG Revolving Loan Funds and $1,934 in Community Program income. The 2003 -2004 HOME Program revenue wi ll be $2,292,275 including $1,463,082 grant allocation, $329,193 grant match and $500,000 in estimated HOME Revolving Loan Funds. The total program revenue for the 2003 -2004 ESG Program will be the grant allocation of $140,000. The CDBG and ESG grants are 100 percent Federally funded, no County funds are required. Acceptance of these Planning & Building Committee Page 4 June 3, 2003 DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – 2003 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2002 -2003 ANNUAL ACTION PLAN AMENDMENT (Continued) grants does not obligate Oakland County to any future commitment. Future level of service, including personnel, will be contingent upon the level of Federal funding available for these programs. Rogers moved approval of the attached suggested resolution. Supported by Coleman. Motion carried on a unanimous roll call vote with Douglas absent. MR#03117 SHERIFF/CIRCUIT COURT – POSITION CHANGES TO REDUCE OUT-COUNTY PLACEMENT OF INMATES AND PREVENT JAIL OVERCROWDING The number of Oakland County inmates being housed outside of Oakland County has increased dramatically over the past year. An additional $750,000 was appropriated as an "Amendm ent to the Fiscal Year 2003 General Appropriations Act and the Fiscal Year 2003 and Fiscal Year 2004 Budget" for a total appropriation of $1,450,000. The most recent projection indicates that out -county placement expenditures will still be over budget. A Jail Utilization Task Force was established to develop recommendations for reducing the jail census. They recommend closing L Building and utilizing the savings to achieve the following: convert a portion of the new Work Release Facility to move minimum to medium security inmates from the annex in order to free up space, create a "gatekeeper" function within Circuit Court to accelerate the completion of pre -sentence and other reports, and to provide additional deputies within the courthouse to transport i nmates to the courtrooms and provide for a vehicle for inmate transfer to/from Clarkston District Court. Fourteen positions associated with L Building will be deleted. Five Deputy I positions and one Deputy II position are requested to move and secure in mates into the new Work Release Facility. Eight Deputy I positions are requested to reduce transport delays to the court and provide support. The creation of a Program Evaluation Analyst position and a Technical Assistant to provide a gatekeeper function to monitor and expedite the processing of criminal cases involving jail time. Coleman moved the Planning and Building Committee Report to the full Board with the recommendation MR #03117 be adopted. Supported by Knollenberg. Motion carried on unanimous roll call vote with Douglas absent. Planning & Building Committee Page 5 June 3, 2003 PLANNING & ECONOMIC DEVELOPMENT – LAND USE & ZONING UPDATE By state law the County has the authority to review and comment on all township -rezoning requests. The County does not review city or village rezoning. The responsibility of the Coordinating Zoning Committee is to review only border and county property zoning cases plus all Master Plan changes. The County is the only level of government charged with the responsibility of boundary coordination. When a boundary case is received the adjacent community is notified immediately and are invited to attend the Committee meeting or make comments by mail or telephone. Another role of the Committee is to r eview all new, updated or amended master plans. Master Plans are sent to the county and adjacent communities before a community planning commission has approved and adopted the plan. Most communities update their master plans periodically to account for changes that have occurred. The Master Plan is considered the legal basis of zoning. Coulter moved to receive and file. Supported by Rogers. Motion carried on a voice vote. DRAIN COMMISSIONER – ROUGE -OAKLAND PUBLIC EDUCATION ACTIVITIES PROJECT: $85,000 GRANT APPLICATION/ACCEPTANCE The Drain Commissioner proposes to implement the National Pollution Discharge Elimination System General Wastewater Discharge Permit for Storm Water discharges from Separate Storm Water Drainage Systems issued by the State of Michigan. The purpose of this grant is to enable the County and local units of government within the Rouge River and other watersheds to evaluate alternative approaches for controlling sources of water pollution. A Federal grant reimbursement from th e County of Wayne in the amount of $85,000 has been awarded to Oakland County. The required County match will be met with existing OCDC personnel time already assigned this task as well as local volunteer efforts and documented donations and free services . No additional County personnel or monies are required, and all grant funds will go towards the Rouge -Oakland Public Education Activities Project. McMillin moved approval of the attached suggested resolution. Supported by Coleman. Motion carried on unanimous roll call vote with Douglas absent. DRAIN COMMISSIONER – RUMMELL RELIEF DRAINAGE DISTRICT DRAIN BONDS In order to promote the health and welfare of the public it is necessary to plan, design and reconstruct the open channel of the Rummell Relie f Drain that is located between 12 Mile Road and 13 Mile Road, east of Evergreen Road and west of Southfield Road in the City of Southfield. This resolution requests Oakland County to pledge its full faith and credit to the Rummell Relief Drainage Distric t Drain Bonds, Series 2003, in aggregate sum not to exceed $3,710,000 for the purpose of constructing the Rummell Relief Drain Improvements. The County of Oakland is responsible for 1.6766% of the total overall bond Issue not to exceed $3,710,000. The Cit y of Southfield the City of Lathrup Village, the Village of Beverly Hills and the Township of Southfield will be assessed their apportioned costs. The 2003 Bonds will be sold publicly as a normal Drain Bond Issue, with interest being determined by the mar ket. It is anticipated Series 2003 will be sold in June 2003. Coleman moved approval of the attached suggested resolution. Supported by Long. Motion carried on unanimous roll call vote with Douglas absent. Planning & Building Committee Page 6 June 3, 2003 PLANNING & ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (GENERAL MILL SUPPLY CO. PROJECT) – CITY OF WIXOM Mary Langhauser, Supervisor of Planning & Economic Development Services, Financial Ser vices Division, requested this item be removed from the agenda and placed on the July 8, 2003 agenda. There was no objection. PLANNING & ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (GENERAL MILL S UPPLY CO. PROJECT) – CITY OF WIXOM It is necessary for the Board of Commissioners to confirm the appointment of two additional directors to the Board of the above mentioned Economic Development Corporation in connection with this project. Ron Nordstrom and Kevin Hinckley, who are representative of neighborhood residents and business interests likely to be affected by said Project are hereby confirmed and shall cease to serve when the Project is either abandoned or, if undertaken, is completed in accordanc e with the Project Plan. Long moved approval of the attached suggested resolution. Supported by Bullard. Motion carried on unanimous roll call vote with Douglas absent. WASTE RESOURCE MANAGEMENT DIVISION – CERTIFICATION OF AVAILABLE DISPOSAL CAPACITY Oakland County's 1994 Amendments to the 1990 Solid Waste Management Plan Update require that annually, on or before June 30, the Board demonstrate and certify available remaining disposal capacity for all Act 451 non -hazardous solid wastes generated with in the County. The analysis contained in the County Executive's report titled "Demonstration of Available Disposal Capacity – June 3, 2003" clearly shows that disposal capacity is available for the County's Act 451 non -hazardous waste stream beyond December 31, 2008. Coleman moved approval of the attached suggested resolution. Supported by Long. Motion carried on unanimous roll call vote with Douglas absent. TOUR OF THE NEW WORK RELEASE BUILDING All Committee members were invited to tour the new wo rk Release Building immediately after the meeting. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 10:38 a.m. ___________________________________ _______________________________________ Nancy Wenzel, Committee Coordinator James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.