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HomeMy WebLinkAboutMinutes - 2003.06.04 - 35816 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE June 4, 2003 The meeting was called to order by Chairperson Middleton at 9:30 a.m. in C ommittee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas E. Middleton, Chairperson, Eileen T. Kowall, Mattie Hatchett, Sue Ann Douglas, Greg Jamian, Christine Long, Mike Rogers, Eric Coleman, and George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Personnel Department Ed Poisson, Director Mary Holden, Deputy Director Nancy Scarlet, Manager Lois Koeber, Supervisor Brenthy Johnston, Analyst Jordie Kramer, Analyst Facilities Management Dick Johnston, Manager Corporation Counsel Mike Blaszcazk, Assistant Karen Agacinski, Assistant 52-1 District Court Brian MacKenzie, District Judge Deborah Bigger, Account Clerk Patricia Crane, Probation Director Michelle Bilger, Administrator 52-3 District Court Lynda Hammerstein, Administrator Gretchen's House Pat Mueller, Director Board of Commissioners William Patterson, District #1 Harvey Wedell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None Thomas E. Middleton Chairperson Eileen T. Kowall Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Sue Ann Douglas Greg Jamian Christine Long Mike Rogers Eric Coleman George W. Suarez Personnel Committee Page 2 June 4, 2003 APPROVAL OF MINUTES OF MAY 14, 2003 Kowall moved approval of the May 14, 2003 minutes as printed. Supported by Suarez. Motion carried on a voice vote. MR #03127 52ND DISTRICT COURT – PERSONNEL CHANGES TO MEET 50% REDUCTION REQUIREMENT IN COST OF POSITIONS VACATED THROUGH INCENTIVE PROGRAM FOR RETIREMENT The 52nd District Court had six employees who opted to retire under this program. The Department's 50% cost reduction goal is $168,345. The changes include the deletion of four full- time, two part-time positions and seven 520 hour Summer Clerical positions located in the four divisions of the Court. The proposal also includes the creation of three part-time positions in Division I, two part-time positions each for Division III and Division IV. No additional funds are required. Coleman moved the Personnel Committee Report to the full Board with the recommendation MR #03127 be adopted. Supported by Suarez. Motion carried on unanimous roll call vote with Douglas absent. 52ND DISTRICT COURT – UPDATE ON NOVI SOBRIETY COURT PROGRAM The Sobriety Court was created to address the problem of the repeat drunk driver and the very high risk first offender drunk driver. It targets "the worst of the worst". The Sobriety Court program has been in operation for two years. In this fiscal year the program is funded by grants from the Office of Drug Control Policy and the State Court Administrative Office. During the first two years of the program, one hundred and eighty one individuals were accepted. Eighty -five have graduated from the intensive phase; of these, twenty-five have completed the entire program and are no longer on probation. As of March of this year fifty -six individuals were supervised in the thirty-six week intensive phase and sixty defendants were supervised in the aftercare phase. Forty participants were terminated due to non-compliance. No defendant, who completed the entire eighteen-month program has recidivated with an alcohol related driving offense. Over the two years only three defendants who were admitted to the program committed a new drinking and driving offense. Between grants and fees charged to participants the program is self-supporting. Jamian moved to receive and file. Supported by Coleman Motion carried on a voice vote. Personnel Committee Page 3 June 4, 2003 PERSONNEL DEPARTMENT – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Under provisions of Section VI-H-1, of the Merit System Resolution, the Personnel Department is requesting the extension of Merit System Eligible lists for the Case Management Coordinator – MCF 02-C2337 and Chemist – Drain 02-C2336 positions for six months. Douglas moved to approve the extension. Supported by Long. Motion carried on a voice vote. PERSONNEL DEPARTMENT – REORGANIZATION This resolution will retitle the Department from Personnel to Human Resources as well as current Divisions and certain classifications and units. One funded 1,000 hr/yr PTNE Office Assistant I position in the Training & Development unit and one FTNE Human Resources Analyst II in the Selection and Placement unit will be created. One Employee Benefit Specialist and two Summer Business Assistant positions will be deleted. Two new classifications will b e created: Human Resources Information System Analyst, salary grade 14, OT Exempt and Supervisor Organization Development & Training, OT Exempt, excepted from the Salary Administration Plan (equivalent to grade 18). Two positions will be downwardly reclassified from salary grade 13 to 11 and two positions are requested to be upwardly reclassified, one from salary grade 13 to 14 and one from salary grade 16 to the new class excepted from the Salary Administration Plan. Coleman moved approval of the attached suggested resolution. Supported by Douglas. Motion carried on unanimous roll call vote. PERSONNEL – UPDATE ON THE CHILD CARE FACILITY This item was carried over from the April 30, 2003 and May 14, 2003 meetings after the Committee requested additional information. Some information was provided in the packet with additional information mailed. Several concerns were raised, including County subsidy of the facility from the Fringe Benefit Fund: Commissioner Coleman requested a copy of the original RFP issued for the onsite childcare facility provider, who they were sent to and who the bidders were and their responses. He also requested a copy of the new RFP presently being developed. Commissioner Rogers requested a copy of the surveys conducted by Gretchen's House of parents who placed children in the facility. Commissioner Douglas indicated a "list of licensed childcare centers" was not what was requested. The request was for the list of childcare centers and their rates used to set the fees for Little Oaks. Also requested is a list of what subsidies are provided (i.e. as indicated in Paragraph 2.7, Facility related expenses and all of Paragraphs 4, 4.1 and 4.2 – Financial convenants) to the childcare centers used to determine Little Oak's fee s chedules. Personnel Committee Page 4 June 4, 2003 PERSONNEL – UPDATE ON THE CHILD CARE FACILITY (Continued) Commissioner Jamian stated the operating budget for Little Oaks is understated in that it does not include rent, a loan or financing charges. He requested the cost of occupancy of the building Little Oaks uses. Commissioner Coleman again requested information regarding employee childcare services being offered in the south end of the County. Mr. Poisson indicated that other than some initia l phone calls nothing had been done. The City of Southfield provides employee childcare services and will be contacted to determine if they will accept children of county employees. Commissioner Coleman requested: 1. A breakdown of the distribution of a $20,400 grant from the Michigan School Readiness Program – Four Year Olds at Risk for School Failure, that is being utilized by eight children of county employees. 2. A detailed list of items indicated in Paragraph 4.2.13 – "Center Consumables, including, but not limited to, crayons, paper, pencils, classroom materials and teacher resources of $7,000.00 per month payable to Gretchen's House…." 3. The Oakland County – Little Oaks Childcare Center Consolidated FY 2003 Budget lists: under Operating Expenses a Management Fee of $60,000 and under County Subsidy, Variable Expenses, Professional Services of $85,000 – what are these are these services and fees for? Who receives them? Commissioner Douglas moved the Personnel Committee request the Finance Committee, through its Audit Committee, to conduct an audit of the Little Oaks Childcare Facility and report back to the Personnel and Finance Committees their findings of all the costs involved, what other budgetary information there is, are items listed elsewhere that are not shown under that particular operation and what is offset by the revenue from the parents in order for the Commissioners to get a clear picture of what the Little Oaks Childcare Facility is costing the tax payers of this County. Supported by Kowall. Commissioner Coleman moved to amend the motion to include a breakdown of the $7,000 per month of "Center Consumables" and all sections of Paragraph 4 of the Gretchen House contract. The audit is to be completed by September 1, 2003 at the latest in order for the results to be considered in the budget process for the next fiscal year, 2004. Supported by Douglas. Motion to amend carried on a voice vote. Main motion carried on a roll call vote with Rogers voting no. Commissioner Coleman expressed his concern regarding a six-month extension of the contract with Gretchen's House without a formal resolution stating the Committee's intention. Mr. Blaszczak of Corporation Counsel indicated Corporation Counsel would write an extension of the contract to 12/31/03 and present it to the Committee for approval. Personnel Committee Page 5 June 4, 2003 The Committee directed the Personnel Department to return with answers to their concerns regarding Little Oaks on July 9, 2003. COMMUNICATIONS: Douglas moved to receive and file Item A - Position Change Summary Report B – Position Vacancy Report C – Personnel Department Phone List Supported by Long Motion carried on a voice vote. ADJOURNMENT: There being no further business to come before the Committee the meeting was adjourned at 11:18 a.m. _____________________________________________ Nancy Wenzel, Committee Coordinator _______________________________________________ James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.