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HomeMy WebLinkAboutMinutes - 2003.06.05 - 35817CHUCK MOSS Chairperson DAVID L. MOFFITT Vice Chairperson VINCENT GREGORY Minority Vice Chairperson June 5, 2003 Chairperson Moss called the meeting of the F inance Committee to order at 9:00 a.m., in the Board of Commissioners' Auditorium, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Chair; David L. Moffitt, Vice Chair; Vincent Gregory, Minority Vice Ch air; Charles Palmer; William Patterson; Hugh D. Crawford; Peter Webster; Thomas Middleton; George Suarez; Helaine Zack. COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT : CHILDREN'S VILLAGE Joanna Overall, Manager CIRCUIT COURT Kevin Oeffner, Administrator COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Carla Spradlin, Planner CORPORATION COUNSEL Judy Cunningham, Corporation Counsel EMERGENCY RESPONSE Michael Sturm, Manager Gail Novak, Chief EXECUTIVE OFFICE Robert Daddow, Assistant Deputy Executive DISTRICT COURT 52-1 Judge Brian MacKenzie Michelle Bilger, Administrator Patricia Crane, Probation Director Deborah Bigger, Account Clerk DISTRICT COURT 52-3 Lynda Hammerstein, Administrator FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Supervisor Linda Pearson, Analyst Prentiss Malone, Analyst HUMAN SERVICES Thomas Gordon, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PERSONNEL Ed Poisson, Deputy Director PURCHASING Scott Guzzy, Buyer SHERIFF Michael McCabe, Captain Chuck Snarey, Captain OAKLAND PRESS Charlie Crumm, Reporter BOARD OF COMMISSIONERS James VanLeuven, Administrative Director Sheryl Mitchell, Analyst Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer William Patterson Hugh D. Crawford Peter Webster Thomas Middleton George Suarez Helaine Zack FINANCE COMMITTEE Page 2 June 5, 2003 Crawford moved approval of the minutes of May 15, 2003, as printed. Supported by Gregory. Motion carried on a voice vote. PUBLIC COMMENT: None. 5. CONTINGENCY REPORT No items on today's printed agenda will impact the current Contingency Fund Balance of $265,475. Gregory moved to receive and file the Contingency Report dated June 2, 2003. Supported by Palmer. Motion carried on a voice vote. REGULAR AGENDA 6. MR #03127 - 52ND DISTRICT COURT - PERSONNEL CHANGES TO MEET 50% REDUCTION REQUIREMENT IN COST OF POSITIONS VACATED THROUGH INCENTIVE PROGRAM FOR RETIREMENT To meet the requirement for a 50% reduction in positions costs vacated through the Retirement Incentive Program, the 52 nd District Court is requesting authorization for personnel changes within all four divisions, as outlined in the Fiscal Note. A total of six positions were vacated as a result of the Retirement Incentive Program, amounting to a cost of $336,690, requiring a 50% reduction in personnel costs of $168,345. Palmer moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote with Moffitt absent. 7. 52ND DISTRICT COURT/DIVISION I (NOVI) - SOBRIETY COURT - JUNE 2003 REPORT Judge MacKenzie came before the Finance Committee to provide an update on the 52 -1 District Court's Sobriety Court program. This program has been in operation for two years and is funded by grants from the Office of Drug Control Policy and the State Court Administrative Office. Of 185 individuals who have been accepted into the program since its inception, 85 have graduated from the intensive phase of which 25 completed the entire program and are no longer on probation. Only three individuals who participated in the program have committed new offenses. Actual revenue from the program continues to exceed actual costs. A cop y of the Court's participant handbook was distributed. Palmer moved to accept the 52-1 District Court Sobriety Court Report. Supported by Zack. Motion carried on a voice vote. 8. MR #03128 - SHERIFF'S DEPARTMENT - POLICE DISPATCH SERVICE FOR THE CITY OF LAKE ANGELUS FOR 2003-2007 The Sheriff is requesting authorization to contract with the City of Lake Angelus to provide police dispatch services for a four-year period beginning June 1, 2003. Contract rates are $1,400 for 2003 and $4,200 for years 2004-2007. This revenue will be placed in the Communications unit to offset costs associated with the increased workload. Patterson moved approval of the attached suggested Fiscal Note. Supported by Palmer. FINANCE COMMITTEE Page 3 June 5, 2003 Motion carried unanimously on a roll call vot e with Moffitt absent. 9. MR #03117 - SHERIFF/CIRCUIT COURT - POSITION CHANGES TO REDUCE OUT - COUNTY PLACEMENT OF INMATES AND PREVENT JAIL OVERCROWDING In response to the increasing expense of housing Oakland County inmates out -county and the state's proposal to reduce State prison capacity and reimbursement to counties for housing of deferred offenders, a Jail Utilization Task Force consisting of representatives from the Board of Commissioners, the County Executive, the Courts, the Sheriff, the Prosecuting Attorney was formed to review and make recommendations in response to these issues. The Task Force has completed its review and is recommending that the Sheriff L Building be closed, that a portion of the new Work Release Facility be converted to acce pt medium security inmates, that a "gatekeeper" function be created within Circuit Court to expedite the reporting mechanism, that additional courthouse deputies be provided to transport inmates to the courtrooms and that one vehicle be added to the fleet for inmate transfer to and from the 52 -2 District Court. Fourteen positions, including 1 Sergeant, 5 Deputy II and eight Deputy I positions assigned to the L building will be deleted. The proposed restructuring will create five Deputy I positions and one Deputy II position in the Sheriff /Corrective Services Satellite Facilities Division/Work Release and eight Deputy I positions in the Sheriff's/Corrective Services Satellite Facilities Division/Court Services -Transport Unit. Within the Circuit Court, one Chief - Court Clerk will be reclassified from a Grade 9 to a Grade 11 and one Program Evaluation Analyst and one Technical Assistant will be created. Federal Grant funding will be sought for the additional Inmate Transport Van. Palmer moved to report to recommend an amendment to the resolution to strike "$359,627" in the 15th WHEREAS paragraph and insert "328,200." Supported by Webster. Roll Call: Ayes: Palmer, Moss Nays: Crawford, Webster, Middleton, Suarez, Zack, Moffitt, Gregory, Patterson Motion failed. Suarez moved approval of the attached suggested Fiscal Note. Supported by Gregory. Motion carried unanimously on a roll call vote. Mr. Moss asked that in six months a report be provided back to the Finance Committee on how these changes have affected Circuit Court and Sheriff Department operations. 10. MR #03126 - DRAIN COMMISSIONER - RESOLUTION TO AUTHORIZE EVERGREEN FARMINGTON SEWAGE DISPOSAL SYSTEM SEGMENT III - WALNUT LAKE PUMPING STATION RECONSTRUCTION PROJECT CONTRACT On behalf of the Townships of Bloomfield and West Bloomfield and pursuant to P.A. 342 of 1939, the Drain Commissioner is seeking authorization to proceed with reconstruction of the Walnut Lake Pumping Station. The project is estimated at $2,738,400 with a usefu l life of 40 years. Bloomfield Township will pay 23% of costs and West Bloomfield Township will pay the remaining 77% of cost. There is no impact on the County's General Fund. Moffitt moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 11. DRAIN COMMISSIONER - ROUGE-OAKLAND PUBLIC EDUCATION ACTIVITIES PROJECT: $85,000 GRANT APPLICATION/ACCEPTANCE FINANCE COMMITTEE Page 4 June 5, 2003 The Drain Commissioner has applied for and been awarded $85,000 of Federal gra nt reimbursement funds from Wayne County through the Rouge River National Wet Weather Demonstration Project. The County match of 50% or $85,000 will be met with existing personnel time, volunteer efforts, documented donations and free services already being utilized for the Rouge-Oakland Public Education Activities Project. Suarez moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote. 12. MR #03129 - COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS - TORNADO WARNING SYSTEM EXPANSION - VILLAGE OF FRANKLIN Emergency Response and Preparedness is requesting authorization to add one warning siren for the Village of Franklin to the County's centrally activated tornado warning syst em. Total cost of the siren is $21,000. Franklin will pay 75% of the siren's cost. The County will pay 25% of the estimated cost, retain ownership and be responsible for maintenance and electrical costs. Patterson moved approval of the attached suggeste d Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 13. COUNTY EXECUTIVE EMERGENCY RESPONSE AND PREPAREDNESS - 2003 STATE HOMELAND SECURITY GRANT (SHSGP) ACCEPTANCE Emergency Response and Preparedness (ERP) has been award ed a $328,384 federal pass -through equipment grant by the Michigan Department of State Police, Emergency Management Division, under the 2003 State Homeland Security Grant Program. Funds will be used to purchase protection gear for first responders and one additional Hazmat vehicle. The County has acquired about 80% of the equipment proposed under its long -range strategic plan. No County match is required. Mr. Crawford asked to see these vehicles. Mr. Sturm indicated that ERP is planning to issue a pres s release and to invite County officials and members of the first responder community to see the new Hazmat vehicles. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 14. MR #03125 - DEPARTMENT OF HUMAN SERVICES/CHILDREN'S VILLAGE, 2003 -2005 WATERFORD SCHOOL DISTRICT AGREEMENT Human Services/Children's Village is requesting authorization to contract with the Waterford School District to provide educational services for the residents of Children's Village. The contract is for a three -year period of July 1, 2003, to June 30, 2006. Budget negotiations will be handled annually no later than February 28 of each year. The cost for FY 2003 -2004 is $590,363, an in crease of $167,800 from the previous year's contract. Funding is already included in the Fiscal Year 2004 budget. Dr. Gordon explained that next year's costs are significantly higher than those for the previous year's program because the state of Michig an has informed Waterford schools they will not be reimbursed on a dollar per dollar basis but instead will be paid 77 cents on the dollar. The average annual cost increase for this program has been 3%. Ms. Zack asked whether the County has considered bidding out this service to other school districts for cost efficiencies. FINANCE COMMITTEE Page 5 June 5, 2003 Dr. Gordon indicated that other school districts were not considered because Children's Village is located within the jurisdiction of the Waterford School District. The County ha s in the past considered such options as charter schools but these have not been reliable as to their existence and records. Waterford Schools is centrally accredited which has allowed these kids to be accepted back into their own school districts without any problems. Dr. Gordon indicated that since his tenure began as Director of Human Services he has reduced the costs of this program through a reduction in the number of teachers and salary levels. Palmer moved approval of the attached suggested re port. Supported by Crawford. Motion carried unanimously on a roll call vote. Middleton moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. 15. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - COMMUNITY AND HOME IMPROVEMENT DIVISION - 2003 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2002 -2003 ANNUAL ACTION PLAN AMENDMENT The Community and Home Improvement Division has app lied for and been awarded in the same amount a $4,736,000 Community Development Block Grant, a $1,463,082 HOME Investment Partnership Grant and a $6,339,082 Emergency Shelter Grant by the U.S. Department of Housing and Urban Development. The award also includes $1,600,000 in estimated Home Improvement Revolving Loan Funds, $1,934 in Community Program Income, $500,000 in estimated HOME Revolving Loan Funds and requires a HOME County match of $329,193. The required County match has been budgeted for FY 2003 and no additional appropriation is necessary. The total consolidated program amount for 2003 is $8,770,209. Patterson moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote . 16. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2003 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Mr. Moss indicated that this item is not yet completed and would be taken up at the next meeting. COMMUNICATIONS A. Department of Manageme nt and Budget / Purchasing - Contract Exception Report for the Months of April and May Mr. Palmer asked that the Drain Commissioners' no -bid contract exception with DW Krane be set aside from the rest of the report to request that the Drain Commissioner a ppear before the committee and provide further information on this contract. Palmer moved to receive and file the May, 2003, contract exception report, less the Drain Commissioner/DW Krane report. Supported by Zack. Motion carried on a voice vote. B. Circuit Court - Family Division - Single Jurisdiction Drug Court Enhancement Grant - Bureau of FINANCE COMMITTEE Page 6 June 5, 2003 Justice Assistance, Office of Justice Program - Application Suarez moved to receive and file Communication Item B. Supported by Crawford. Motion carried on a voice vote. C. Department of Management and Budget/Equalization Division - DNR Property Potential Tax Loss Palmer moved to receive and file Communication Item C. Supported by Moffitt. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Mr. Moss informed that Committee that he had received a request from the Personnel Committee to convene the Audit Subcommittee to complete an audit of the Little Oaks Childcare Facility. Mr. Moss indicated that he would schedule a meeting of the Audit Subcom mittee to begin review. Mr. Moss announced the formation of a Fringe Benefit Review Subcommittee and suggested the appointments of Mr. Webster, Mr. Middleton and Mr. Gregory. Moffitt moved to appoint Webster, Middleton and Gregory to the Fringe Benefit R eview Subcommittee. Supported by Palmer. Motion carried on a voice vote. Mr. Patterson indicated that he would be introducing a resolution opposing the change to property tax calculations for DNR property. A graph displaying an overlay of State of Mic higan GF -GP and School Aid Fund Revenue Estimates, prepared by Fiscal Services, was distributed. This information was requested at the previous Finance Committee meeting. There being no other business to come before the committee, the meeting was adjourn ed at 10:32 a.m. ________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.