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HomeMy WebLinkAboutMinutes - 2003.07.08 - 35819 July 8, 2003 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Bill Bullard, Jr., Eric Coleman, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers and David Coulter PLANNING AND BUILDING COMMITTEE MEMB ERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Dick Johnston, Manager Community & Home Improvement Karry Rieth, Manager Ronald Milligan, Housing Counselor Management & Budget Lynn Sonkiss, Chief Fis cal Services Planning & Economic Development Mary Langhauser, Supervisor Nicole Thomson, Technical Assistant Drain Commissioner Kevin Larsen, Chief Deputy Philip Sanzica, Chief Engineer Kathy Fraser, Environmental Planner Connie Sims, Environmental Planner Others James Orr, Johnson Controls Board of Commissioners Commissioner Wilson, District #3 Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None APPROVAL OF June 3, 2003 MINUTES Coleman moved to approve the Minutes of June 3, 2003 as printed. Supported by McMillin Motion carried on a voice vote. Planning & Building Committee Page 2 July 8, 2003 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Bill Bullard, Jr. Vice Chairperson Eric Coleman Minority Vice Chairperson Chairperson Palmer introduced Eric Wilson, newly elected Commissioner from District #3. Commissioner Wilson will be appointed to the Planning & Building Committee. CONSENT AGENDA Coulter moved to approve the Consent Agenda: Items: A. Coordinating Zoning Committee Minutes of June 3, 2003 B. Oakland County Building Authority Minutes April 9, 2003 C. Oakland County Building Authority Minutes May 14, 2003 D. June 3, 2003 Planning & Building Committee letter to Oakland County Building Authority E. 2003 Capital Improvement Program Monthly Progress Report June 2003 Supported by McMillin Motion carried on a voice vote. PLANNING & ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (DUCT CONNECTION & SHEET METAL SUPPLY PROJECT) – CITY OF MADISON HEIGHTS The Economic Development Corporati ons Act provides a means to encourage, assist, and retain local industrial and commercial enterprises in Oakland County in order to strengthen and revitalize the County's economy. Duct Connection & Sheet Metal Supply will acquire a 131,000 square foot man ufacturing facility located on 8 acres of real property. Improvements and renovations are planned including purchase of machinery and equipment. Eleven jobs will be created with 43 jobs retained. The total cost of the project is $7,825,000. Coleman moved approval of the attached suggested resolution. Supported by McMillin. Motion carried on unanimous roll call vote with Knollenberg absent. PLANNING & ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECT ORS (DUCT CONNECTION & SHEET METAL SUPPLY PROJECT) – CITY OF MADISON HEIGHTS Under the Economic Development Corporations Act it is necessary for the Board of Commissioners to confirm the appointment of Richard Clark and Toni Shad as EDC Directors in conne ction with this Project. They will cease to serve when the Project is either abandoned or, if undertaken, is completed in accordance with the Project Plan. McMillin moved approval of the attached suggested resolution. Supported by Rogers. Motion carried on unanimous roll call vote with Knollenberg absent. PLANNING & ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (GENERAL MILL SUPPLY CO. PROJECT) – CITY OF WIXOM Planning & Economic Development Servi ces Division requested this item be held over to a meeting in August. There was no objection. Planning & Building Committee Page 3 July 8, 2003 COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2003 COMPREHENSIVE HOUSING COUNSELING GRANT APPLICATION This grant application is to the U.S. Department of Housing and Urban Development for a Comprehensive Housing Counseling Services Grant. The funding period is October 1, 2003 through September 30, 2004. Total grant application is $192,141 including $60,000 of Federal funding supplemented by $132,141 provided from Community Development Block Grant and Administrative Service funds. No County Match or General Fund/General Purpose appropriation is required. Coleman moved to Receive & File. Supported by Coulter. Motion carried on a voice vote. DRAIN COMMISSIONER – ROUGE RIVER WATERSHED LOCAL MANAGEMENT ASSEMBLY – MEMORANDUM OF AGREEMENT A committee comprised of representatives of Rouge Watershed communities was formed to research and evaluate alternative wate rshed organization structures whose purpose would be to provide a forum for recommending actions to assist communities in meeting their Phase II Storm Water Regulations permit requirements. The committee suggested the creation of an assembly (the Rouge Ri ver Watershed Local Management Assembly) comprised of local community representatives within the Rouge River Watershed. The Oakland County Drain Commissioner recommends Oakland County's participation in this Assembly. For 2003-2004 there is no financial obligation of the County to join and participate other than in -kind administrative services. However, in the event a financial appropriation is required for continued participation the Drain Commissioner must seek approval from the Board of Commissioners. Bullard moved approval of the attached suggested resolution. Supported by Coleman. Coleman moved the Planning & Building Committee Report to the Board this Resolution be adopted after receipt of a letter from Corporation Counsel approving the memorandum of Agreement and a determination of the appropriate executor of the agreement; the Drain Commissioner or the Board Chairperson. And letters from the County Executive and Chairperson of the Board of Commissioners indicating they have no objection to the D rain Commissioner being designated as the County's representative on the Rouge River Watershed Local Management Assembly. Supported by McMillin. Motion carried on a voice vote. Main motion carried on a unanimous roll call vote. Kathy Fraser of the Drain Commissioners office distributed a Phase II Regulations/Drain Office Environmental Unit Report highlighting the activities of the Environmental Unit. Coleman moved to Receive & File. Supported by Coulter. Motion carried on a voice vote. Planning & Building Committee Page 4 July 8, 2003 DRAIN COMMISSIONER – EMERGENCY RESPONSE AND PREPAREDNESS PROJECTS FOR OAKLAND COUNTY OPERATED WATER AND LAKE LEVEL CONTROL STRUCTURES The United States Congress adopted the Bioterrorism Preparedness Act amend ing the Safe Drinking Water Act, requiring that public water suppliers serving populations of greater than 3,300 people complete vulnerability assessments and update emergency response plans. The Drain Commissioner has engaged a consulting firm to prepare vulnerability assessments and revise the emergency contingency plan for the Oxford Township well water supply system, the City of Farmington Hills southwest pressure district, the Oakland County Supervisory Control and Data Acquisition system and for the Pontiac Lake Level Control Structure/Dike 1. The Drain Commissioner is requesting funding in the amount of $74,140 for this project. The funds are available in the General Fund Designated Fund Balance. Bullard moved approval of the attached suggested re solution. Supported by Coulter. Motion carried on unanimous roll call vote. DRAIN COMMISSIONER – APPROVAL OF REVISIONS TO THE SCHEDULE OF FEES FOR SOIL EROSION AND SEDIMENTATION CONTROL ADMINISTRATION AND ENFORCEMENT OF PART 91 The provisions of Part 91 authorize the County Board of Commissioners to establish a schedule of fees for administration and enforcement. The current schedule of fees was last revised in 1991 and is insufficient to meet the expenses incurred in the operation and enforcement of the soil erosion and sedimentation control program. The fees established by this resolution shall be reviewed every five years beginning September 1, 2008. The creation of three SR Construction Inspector I positions with vehicles for each and one SR Part-time non-eligible Office Assistant I position is also requested. Coleman moved approval of the attached suggested resolution. Supported by Long. Chairperson Palmer requested the question be divided and have separate motions on setting fees and additional personnel required. Discussion followed, no action was taken. Knollenberg moved to amend the resolution by removing the first, second and third BE IT FURTHER RESOLVED paragraphs. Supported by Coleman. Motion failed: Palmer, Bullard, Long, McMillin and Rogers voting - no Coleman, Knollenberg and Coulter voting – yes Bullard moved to amend the resolution by adding an additional BE IT FURTHER RESOLVED paragraph after the second BE IT FURTHER RESOLVED paragraph as follows: "BE IT FURTHER RESOLVED tha t the Drain Commissioner shall notify the Chairman of the Board of Commissioners, Chairman of the Finance Committee and the Chairman of the appropriate liaison committee for the Drain Commissioner at least 60 days before the monetary fees are scheduled to change." Supported by McMillin. Motion to amend carried on unanimous roll call vote. Main motion as amended carried on unanimous roll call vote. Planning & Building Committee Page 5 July 8, 2003 FACILITIES MANAGEMENT – WORK RELEASE FACILITY FACT S HEET JUNE 3, 2003 Mr. Ross highlighted some Work Release Facility facts: The project is $2,000,000 under budget. Occupancy is expected in August 2003, Capacity 266 male beds and 132 female beds for a total of 398 beds. Knollenberg moved to Receive & Fi le. Supported by Coulter. Motion carried on a voice vote. AUTHORIZATION TO RECEIVE BIDS FOR EMERGENCY ELECTRIC GENERATORS AT MEDICAL EXAMINER, SOUTH OAKLAND COUNTY HEALTH CENTER, SOUTH OAKLAND OFFICE BUILDING AND WEST OAKLAND OFFICE BUILDING It has become increasingly evident that the current electrical infrastructure in Oakland County is becoming more unreliable and back up of such critical equipment is imperative. In the past year alone, the South Oakland County Health Center has experienced ten pow er failures. This project will install on site generators using either natural gas or diesel, reconfigure internal circuits and panels and include services of outside contractors supplied through the Purchasing Division and County staff. The total estima ted cost of installation of the four generators is $475,000 including a 10% contingency. Sufficient funds are available in the Capital Improvement Program to cover the costs of this project. Knollenberg moved to approve the request. Supported by Coulte r. Motion carried on a unanimous roll call vote. FACILITIES MANAGEMENT – PURCHASE OF OAKLAND SCHOOLS STATUS REPORT The purchase of the Oakland School building was completed on June 30, 2003 at a price of $6,957,205. The County architect is presently d eveloping a plan, which will be utilized to determine, which County Departments will occupy the building. The Construction Manager is updating the renovation cost estimate. Further the Oakland County Building Authority has authorized the bidding of exteri or caulking, weatherproofing and possible partial roof replacement. Long moved to Receive & File. Supported by Rogers. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the mee ting was adjourned at 12:15 p.m. ___________________________________ _______________________________________ Nancy Wenzel, Committee Coordinator James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committe e approval.