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HomeMy WebLinkAboutMinutes - 2003.07.08 - 35820HUGH D. CRAWFORD Chairperson GREG JAMIAN Vice Chairperson HELAINE ZACK Minority Vice Chairperson July 8, 2003 Chairperson Crawford called the meeting of the Public Services Committee to order at 1:33 p.m., in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Hugh D. Crawford, Greg Jamian, Helaine Zack, Tom McMillin, Jeff Potter, John Scott and Vincent Gregory COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: PERSONNEL Mary Pardee, Personnel Analyst SHERIFF’S DEPARTMENT Mike McCabe, Undersheriff Damon Shields, Captain Dale Cunningham, Business Manager EMERG. RESP. & PREPAREDNESS Mike Sturm, Administrator Gail Novak, Chief CIRCUIT COURT Kevin Oeffner, Court Administrator John Cooperrider, Business Administrator COUNTY EXECUTIVE Robert Daddow, Asst. Deputy County Exec. INFORMATION TECHNOLOGY Robert Pence, Project Manager FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court CORPORATION COUNSEL Judy Cunningham, Director BOARD OF COMMISSIONERS Harvey Wedell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT Kevin Oeffner introduced Suzanne Hollyer, who replaced Joe Salamone as the Friend of the Court. Joe Salamone had taken the early retirement option earlier this year. She had previously worked at the Wayne County Friend of the Court as Director of Legal Services, and she directed 50 legal professionals. She is very familiar with the new Friend of the Court conversion system, as Wayne County had been converted two years ago. Oakland County just recently converted to the new system, as was required by the State of Michigan. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 PUBLIC SERVICES COMMITTEE Tom McMillin Jeff Potter John Scott Vincent Gregory Sue Ann Douglas Christine Long PUBLIC SERVICES COMMITTEE Page 2 July 8, 2003 APPROVAL OF THE PREVIOUS MINUTES Gregory moved approval of the minutes of June 3, 2003, as printed. Supported by Scott. Motion carried on a voice vote. AGENDA ITEMS 1. CIRCUIT AND PROBATE COURT – REORGANIZATION AND PERSONNEL RELATED ACTIONS The resolution authorizes the creation of the following classifications: Senior Court Reporter, OT Exempt; Court Reporter II, OT Non -exempt; Court Reporter I, OT Non - exempt; Deputy Register II, OT Non -exempt; Deputy Register I, OT Non -exempt; and a Court Operations Analyst, OT Non-exempt. The resolution also authorizes the following classifications to be re -titled with no change in salary or status: Circuit & Probate Court/Court Reporter III to Senior Court Reporter; Circuit Court only/Probate Court Reporter I and II to court Reporter I and II; a nd Circuit Court only/Deputy Probate Register I and II to Deputy Register I and II. The following Probate Court positions would be decertified: Deputy Probate & Register I place at SG 6; Deputy Probate Register II place at SG 7; Probate Specialist place at SG 8. The overtime status of the Circuit Court/Court Business Division classification Court Resource & Program Analyst position, if resolution is adopted, would be changed from non -exempt to exempt. Also, the resolution would authorize the following transfers and reclassifications: Circuit Court/Gen. Jurisdiction/Circuit Court Records Clerk to Circuit Court/Court Business/Court Operations Analyst; Circuit Court/Administration/Senior Court Reporter to Circuit Court/Court Business/User Support Specialist II; Probate Court/Estates/Deputy Probate Register II to Circuit Court/Court Business/User Support Specialist II; Accountant II to Circuit Court Accounts Coordinator; Office Supervisor II to Supervisor – Administrative Services; and Full-time Eligible Court Reporter II to Part-time Non-eligible 500 hr/yr. Senior Court Reporter. These changes arise out of repercussions from the early-retirement program, budget cuts and positions that were to sunset on September 30, 2003. This reorganization would save $20,000 out of the general fund. Zack moved approval of the attached suggested resolution. Supported by Long. Motion carried unanimously on a roll call vote with Potter absent. 2. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – FEMA SUPPLEMENTAL GRANT FOR TERRORISM PREPAREDNESS 2002 - ACCEPTANCE The State of Michigan awarded Oakland County Emergency Response and Preparedness $70,746 in grant funding, and the resolution authorizes the acceptance of these funds. The funds will be used for the updating of Emergency Operations Plans with special emphasis on terrorism preparedness, per the 2002 Supplemental Appropriations Act for Further Recovery From and Response to Terrorist Attacks on the PUBLIC SERVICES COMMITTEE Page 3 July 8, 2003 United States. Mr. Sturm invited the Public Services Committee to hold their August 5, 2003 meeting at the Emergency Operations Center to allow for an approximate 45 -minute briefing of the center and its’ operations. Douglas moved approval of the attached suggested resolution. Supported by Jamian. Motion carried unanimously on a roll call vote. 3. SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 48TH DISTRICT COURT – BLOOMFIELD TOWNSHIP FOR 2003/2004/2005 The resolution authorizes the County of Oakland to enter into a contract for court security with the 48th District Court for Fiscal Years 2004 and 2005. The resolution also authorizes the continuation of three (3) part-time, non-eligible, 1,000 hrs./yr. Court Deputy II positions through 2005. Zack moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vote. 4. SHERIFF’S DEPARTMENT – FIRE DISPATCH SERVICE AGREEMENT FOR THE NORTH OAKLAND COUNTY FIRE AUTHORITY FOR 2003-2007 The resolution authorizes the County of Oakland to ente r into a Fire Dispatch Service Agreement with the North Oakland County Fire Authority for fire dispatch services. The North Oakland County Fire Authority covers the areas of Holly Township, the Village of Holly and Rose Township. Jamian moved approval of the attached suggested resolution. Supported by Scott. Motion carried unanimously on a roll call vote. Undersheriff McCabe gave an update on Royal Oak Township. They are almost caught up on their past due balance, and they have been consistently mak ing payments as required. 5. CLEMIS APPROACH TO THE CENTRALIZED PSAP: ORGANIZATION, GOVERNANCE AND POLICY MATTERS Mr. Daddow submitted a document on the organization, governance and policy matters of PSAP. Mr. Daddow gave a brief history of the Public Safety Answer Point (PSAP) centralization program. In 2000 a number of police departments in Oakland County chose to pursue the consolidation of a PSAP 24 hour/7 days a week operation. In PUBLIC SERVICES COMMITTEE Page 4 July 8, 2003 August, 2001 Oakland County put a bid on a facility for PSAP ; however, the bid came in 2nd. The centralization is currently on hold. Right now there are 31 separate PSAPs in Oakland County. Currently, 20 of those 31 communities are interested in consolidating their PSAPs to one location. At this time Oakland County has located two possible facilities, both in Auburn Hills, that would meet the initial requirements of a centralized PSAP facility. The facility would house the dispatch facilities, the Emergency Operations Center, the radio shop with the garage and seasonal equipment from the Sheriff’s Department that need to be stored during the winter time. Mr. Daddow estimates that it will take a year to 15 months before Oakland County would be able to bring a PSAP on board. Within three to four weeks, Oakland C ounty will be asking the cities, villages and townships within Oakland County to confirm whether or not they would like to participate in the PSAP centralization program. Gregory moved to receive and file the above -mentioned document. Supported by Scott. Motion carried on a voice vote. JAMIAN ASSUMED CHAIR AT 2:21 P.M. CRAWFORD RESUMED CHAIR AT 2:23 P.M. 6. VIDEO ARRAIGNMENT PROJECT Mr. Daddow introduced Bob Pence, Project Manager, to the committee, and Mr. Pence gave an overview of the PowerPoint presentation document. Once in place, the Video Arraignment System would track and record all information pertinent to processing an offender from booking through arraignment utilizing documents, electronic signatures, video and audio. It also would provide an on-line database of documents, with cross- references to police incident number, prosecutor’s order number and court case numbers. This system would also allow live point-to-point or multi-point video communication to courts, jails, law enforcement agen cies, prosecutors and videoconference systems worldwide. It would replace the existing Video Warrants System. The estimated completion date of this project is March 31, 2004. The funds for this project will come from bonds ($6 million) and a COPSMore grant ($700,000). Zack moved to receive and file the above -mentioned document. Supported by Scott. Motion carried on a voice vote. INFORMATIONAL ITEMS A. SHERIFF’S DEPARTMENT – FY 2003 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM REIMBURSEMENT APPLICATION B. SHERIFF’S DEPARTMENT – HOMELAND SECURITY OVERTIME PROGRAM GRANT APPLICATION C. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – 2003/2004 MICHIGAN DEPARTMENT OF COMMUNITY HEALTH/OFICE OF DRUG CONTROL PUBLIC SERVICES COMMITTEE Page 5 July 8, 2003 D. MAY 31, 2003 – MEMO FROM BOB DADDOW – RADIO PROJECT – FINANCIAL STATUS/ISSUES Jamian moved to receive and file the Informational Items. Supported by Douglas. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 3:00 p.m. ________________________________ _______________________________ Pamela Worthington James H. VanLeuven, Jr. Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.