Loading...
HomeMy WebLinkAboutMinutes - 2003.07.09 - 35821 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE July 9, 2003 The meeting was called to order by Chairperson Middleton at 9:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas Middleton, Chairperson, Eileen Kowall, Mattie Hatchett, Sue Ann Douglas, Greg Jamian, Mike Rogers, Eric Coleman and George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Personnel Department Edwin Poisson, Director Nancy Scarlet, Manager Human Resources Dean Shackelford, Supervisor Jennifer Mason, Supervisor Kristy Slosson, Supervisor Cathy Shallal, Supervisor Kelly Stout, Analyst Jordie Kramer, Analyst Management & Budget Art Holdsworth, Deputy Director Fiscal Services Tim Soave, Manager Information Technology Gail Novak, Chief County Executive Robert Daddow, Assistant Deputy Gerald Poisson, Assistant Deputy Prosecuting Attorney David Gorcyca, Prosecutor Animal Control Larry Obrecht, Manager Board of Commissioners Commissioner Wilson, District #3 Harvey Wedell, Senior BOC Analyst Sheryl Mitchell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator Thomas E. Middleton Chairperson Eileen T. Kowall Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Sue Ann Douglas Greg Jamian Mike Rogers Eric Coleman George W. Suarez Personnel Committee Page 2 July 9, 2003 PUBLIC COMMENT None. APPROVAL OF MINUTES OF June 4, 2003 Suarez moved approval of the June 4, 2003 minutes as printed. Supported by Kowall. Motion carried on a voice vote. Chairperson Middleton introduced newly elected District #3 Commissioner, Eric Wilson. Commissioner Wilson will be a member of the Personnel Committee. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – FEMA SUPPLEMENTAL GRANT FOR TERRORISM PREPAREDNESS 2002 - ACCEPTANCE The State of Michigan has awarded Oakland County Emergency Response and Preparedness grant funding in the amount of $70,746 for updating of Emergency Operations Plans with special emphasis on terrorism preparedness. The acceptance of this grant does not obligate the County to any future commitment and continuation is contingent upon continued future levels of grant funding. Jamian moved the Personnel Committee Report to the full Board with the recommendation the above-mentioned resolution be adopted. Supported by Coleman. Motion carried on a unanimous roll call vote with Douglas absent. MANAGEMENT AND BUDGET/FISCAL SERVICES – FINANCIAL OVERVIEW OF FY 2004 BUDGET Mr. Soave distributed a handout "Oakland County, Michigan FY 2004 and FY 2005 County Executive Recommended Budget, An Overview July 9, 2003". Mr. Soave explained Oakland County operates on a rolling biennial budget, adopting appropriations for one fiscal year and spending plan for the second fiscal year. The General Fund/General Purpose FY 2004 recommendation of $359.5 million is approximately $14 million below the FY 2003 amended budget. No new programs or positions, unless supported by new revenue or specific expenditure reductions, will be considered. There are continued concerns regarding the economic slowdown and potential state budget reductions. The Budget is divided into three fund types: Special Revenue Funds, Proprietary Funds and General Fund/General Purpose. Coleman moved to Receive & File. Supported by Rogers. Motion carried on a voice vote. Personnel Committee Page 3 July 9, 2003 PERSONNEL – OVERVIEW OF FY 04 PERSONNEL RELATED BUDGET RECOMMENDATIONS All elected officials and departments were asked to not request new programs or positions unless new revenue or specific expenditure reductions could support them. Vice Chairperson Kowall assumed the chair at 10:25 a.m. Chairperson Middleton resumed the chair at 10:30 a.m. Budget hearings for Departments requesting positions will begin at the July 23, 2003 meeting of the Personnel Committee. Chairperson Middleton announced Assistant Deputy County Executive Daddow requested an opportunity to address the Committee regarding jail overcrowding. There was no objection. Mr. Daddow explained when the jail is over capacity for seven continuous days a State Statute is triggered and prisoners have to be released. Sheriff Bouchard notified the appropriate parties. An agreement was reached where 40 inmates incarcerated for crimes ranging from possession of marijuana to drunken driving were released. Mr. Daddow indicated the problem is solved for now but many problems still exist. PERSONNEL – FISCAL YEAR 2004 CLASSIFICATION AND SALARY ISSUES A package including the County Executive's recommendations to the Personnel Committee regarding classification and salary issues for the FY2004 Budget was presented. If approved the recommendations will be incorporated into the FY 2004 Budget that is submitted for approval at the Board of Commissioners meeting on September 18, 2003. Douglas moved to Receive & File this report and place the issues on a list for further consideration at the July 23, 2003 meeting of the Personnel Committee. Supported by Rogers. Motion carried on a voice vote. PERSONNEL – BENEFITS SUMMARY AND MAILING The Personnel Department supplied a copy of the information sent to affected employees regarding their benefits. Included were the new rates as well as explanations of the mail order program, the three-tier prescription program and a comparison of the medical plans. In addition a Benefits Summary was prepared for each employee. Rogers moved to Receive & File. Supported by Kowall. Motion carried on a voice vote. Personnel Committee Page 4 July 9, 2003 PERSONNEL – CHILD CARE FACILITY INFORMATION The Personnel Department reported the Audit Subcommittee has instigated an audit of Little Oaks and will be meeting on July 17, 2003 to receive the audit. It is anticipated a report for the Personnel Committee will be presented on at the July 23, 2003 meeting of the Personnel Committee. Rogers moved to Receive & File. Supported by Kowall. Motion carried on a voice vote. COMMUNICATIONS: Coleman moved to receive and file Items A through C. A. Position Change Summary Report B. Letter from Tom Middleton to Finance Committee requesting an audit of Little Oaks Childcare Facility C. Status of Current Union contracts Supported by Coleman. Motion carried on a voice vote. ADJOURNMENT: Kowall moved there being no further business to come before the Committee the meeting be adjourned at 11:45 a.m. Supported by Hatchett. Motion carried on a voice vote. ______________________________________________ Nancy Wenzel, Committee Coordinator ______________________________________________ James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.