Loading...
HomeMy WebLinkAboutMinutes - 2003.07.23 - 35825 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE July 23, 2003 The meeting was called to order by Chairperson Middleton at 9:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas Middleton, Chairperson, Eileen Kowall, Sue Ann Douglas, Greg Jamian, Mike Rogers, Eric Wilson and Eric Coleman PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: Mattie Hatchett and George Suarez OTHERS PRESENT: Personnel Department Edwin Poisson, Director Mary Holden, Deputy Director Nancy Scarlet, Mgr. Human Resources Jennifer Mason, Supervisor Brenthy Johnston, Analyst Heather Mason, Analyst Mary Pardee, Analyst Jordie Kramer, Analyst David VandeGrift, Analyst Treasurer Pat Dohany, Treasurer Keith Sawdon, Chief Deputy Circuit Court Kevin Oeffner, Court Administrator Management & Budget Laurie Van Pelt, Director Fiscal Services Tim Soave, Manager Executive Department L. Brooks Patterson, County Executive Doug Williams, Deputy County Executive Sheriff's Department Dale Cunningham, Business Manager Drain Commissioner Philip Sanzica, Chief Engineer Joseph A. Gardner, Const. Inspector Rick DeVisch, Soil Engineer Community & Economic Development Dennis Toffolo, Director Thomas E. Middleton Chairperson Eileen T. Kowall Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Sue Ann Douglas Greg Jamian Mike Rogers Eric S. Wilson Eric Coleman George W. Suarez Personnel Committee Page 2 July 23, 2003 OTHERS PRESENT (Continued): 52nd District Court Michelle L. Bilger, Administrator Sharon Rupe, Administrator Lynda Hammerstein, Administrator Others Jean Jocque, Parent Little Oaks Board of Commissioners Commissioner Palmer, District #19 Harvey Wedell, Senior BOC Analyst Sheryl Mitchell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT Jean Jocque an employee of Oakland Schools with a child at Little Oaks spoke in favor of the program. L. Brooks Patterson addressed the Committee regarding the proposed 2% increase in county employee wages, the re-creation of a position deleted in Risk Management and the creation of a Deputy Director position in the Community and Economic Development Department. APPROVAL OF MINUTES OF July 9, 2003 Coleman moved approval of the July 9, 2003 minutes as printed. Supported by Rogers. Motion carried on a voice vote. MR #03164 CIRCUIT AND PROBATE COURT – REORGANIZATION AND PERSONNEL RELATED ACTIONS The Probate and Circuit Courts merged and reorganized many of their functions in the FY 2001 budget process. The Courts have reviewed their operations and propos e reorganizations to increase efficiency while lowering costs. It is requested that some classifications be retitled and some new classifications be created, and that other classifications be placed on the Salary Administration Plan at equivalent salary g rades. Douglas moved the Personnel Committee Report to the full Board with the recommendation MR #03164 be adopted. Supported by Wilson. Motion carried on a unanimous roll call vote with Hatchett and Suarez absent. Personnel Committee Page 3 July 23, 2003 MR #03165 SHERIFF'S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 48TH DISTRICT COURT – BLOOMFIELD TOWNSHIP FOR 2003/2004/2005 The Court is requesting to continue to contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff. The Sheriff requests continuation of three PTNE 1,000 hour/year Court Deputy II positions to provide adequate coverage at the 48th District Court through fiscal year 2005. Coleman moved the Personnel Committee Report to the full Board with the recommendation MR #03165 be adopted. Supported by Jamian. Motion carried on a unanimous roll call vote with Hatchett and Suarez absent. MR #03158 TREASURER DEPARTMENT - REORGANIZATION The Treasurer had two employees opt to retire under the Incentive Program for Retirement. The Department's 50% cost reduction goal is $89,789. The Treasurer requests the deletion of one GF/GP Chief/Treasurer Accounting position, increase the flat rate of $73,361 to a new five year range for the Investment Administrator position and increase the salary of the Treasurer Cash Accounting Supervisor position from salary grade 13 to 14 and change the overtime status to exempt. Douglas moved the Personnel Committee Report to the full Board with the recommendation MR #03158 be adopted. Supported by Wilson. Motion carried on a unanimous roll call vote with Hatchett and Suarez absent. TREASURER – APPOINTMENT OF INVESTMENT ADMINISTRATOR POSITION Patrick Dohany, County Treasurer, appointed the previous Investment Administrator to Chief Deputy and is requesting the Personnel Committee's concurrence in the appointment of Natalie Neph as the new Investment Administrator. Douglas moved to recommend the Personnel Committee endorse the appointment of Natalie Neph as Investment Administrator. Supported by Wilson. Motion carried on a unanimous roll call vote with Hatchett and Suarez absent. Personnel Committee Page 4 July 23, 2003 MR #03162 DRAIN COMMISSIONER - APPROVAL OF REVISIONS TO THE SCHEDULE OF FEES FOR SOIL EROSION AND SEDIMENTATION CONTROL ADMINISTRATION AND ENFORCEMENT OF PART 91 The provisions of Part 91 authorize the County Board of Commissioners to establish a schedule of fees for administration and enforcement. The current schedule of fees was last revised in 1991 and is insufficient to meet the expenses incurred in the operation and enforcement of the soil erosion and sedimentation control program. The fees established by this resolution shall be reviewed every five years beginning September 1, 2008. The creation of three SR Construction Inspector I positions with vehicles for each and one SR Part-time non-eligible Office Assistant I position is also requested. Douglas moved The Personnel Committee, having reviewed MR #03162, Report to the full Board with the recommendation that the resolution be adopted with the following changes: 1.)- the title should be amended to add ", CREATION OF A SOIL EROSION UNIT AND RELATED PERSONNEL CHANGES" 2.) That the following paragraphs be inserted above and before "NOW THEREFORE BE IT RESOLVED": WHEREAS revenues from the revised fee structure will allow the Drain Commissioner to address a backlog of related commercial and residential inspections as required by State law; and WHEREAS an analysis of on-going workload needs indicates that three (3) SR GFGP Construction Inspector I positions and one (1) SR GFGP Part-time Non-eligible Office Assistant I position are needed to perform the work; and WHEREAS existing staff assigned to Soil Erosion inspection are currently located in the Administration Division, and the Construction, and Inspection units of the Engineering & Construction Division; and WHEREAS it would be desirable to consolidate existing and requested staff in a new organizational unit titled "Soil Erosion". 3.) That the following paragraph be inserted as the fourth "Be It Further Resolved" paragraph, moving the present fifth paragraph down: BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the creation of a Soil Erosion unit in the Engineering & Construction Division with the following transfers of existing positions: FROM Position # Classification Engineering & Construction / Construction unit 61316 - 09988 Civil Engineer III E&C/Inspection unit 61326 - 05438 Construction Insp. III E&C/Inspection unit 61326 - 06522 Construction Inspector II E&C/Inspection unit 61326 - 07091 Construction Inspector II E&C/Inspection unit 61326 - 07093 Construction Inspector II E&C/Inspection unit 61326 - 07098 Construction Inspector II Administration 61101 - 01188 Account Clerk I Administration 61101 - 07885 Office Assistant I Personnel Committee Page 5 July 23, 2003 MR #03162 DRAIN COMMISSIONER - APPROVAL OF REVISIONS TO THE SCHEDULE OF FEES FOR SOIL EROSION AND SEDIMENTATION CONTROL ADMINISTRATION AND ENFORCEMENT OF PART 91 (Continued) 4.) That the SR references in the last "Be It Further Resolved" paragraph be changed to GFGP as shown below: BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the creation of three (3) SR GFGP Construction Inspector I positions with vehicles for each and one (1) SR GFGP Part-time non-eligible Office Assistant I position in the Soil Erosion Unit. Supported by Coleman. Motion carried on a unanimous roll call vote with Hatchett and Suarez absent. COUNTY EXECUTIVE/AUDITING DIVISION – STATUS OF AUDIT REPORT OF LITTLE OAKS CHILDCARE FACILITY At the request of the Audit Sub-Committee, the Auditing Division has addressed the concerns listed in the letter dated June 3, 2003 from the Personnel Committee. The Auditing Division has prepared a draft response and has made requests for additional information. A letter from Corporation Counsel, regarding Little Oaks, dated July 22, 2003 to Commissioner Moss was distributed. Commissioner Douglas stated her question to Corporation Counsel was whether there were any laws prohibiting the Oakland County Fringe Benefit Fund from subsidizing non-county employees. Wilson moved the Committee hold a special meeting to discuss Little Oaks on Wednesday, July 30, 2003 at 9:30 a.m. Supported by Rogers. Motion carried on a voice vote. COMMUNICATIONS: Wilson moved to receive and file Items A through D. A. Position Change Summary Report B. Position Vacancy Report C. Michigan Compensation Data Survey (update as of 7/15/03) D. Compensation Planning Survey by William Mercer Supported by Coleman. Motion carried on a voice vote. Personnel Committee Page 6 July 23, 2003 OTHER BUSINESS – BUDGET HEARINGS Only those departments who have requests for new positions, programs, operating changes, etc., and can show there will be no additional cost to the County for these requests have been scheduled for review. At the request of committee members a list will be compiled of those items they wish to discuss further at the final budget hearing on August 28, 2003. 52nd District Court To be added to the list: Coleman moved to tentatively approve the 52nd District Court position requests as recommended subject to final approval. Support Douglas. Motion carried on a voice vote. Commissioner Douglas moved that all Departments presenting requests for revenue neutral positions report back to the Committee in six months to ensure these positions are truly revenue neutral. Supported by Coleman. Motion carried on a voice vote. Community & Economic Development To be added to the list: Jamian moved to tentatively approve Community & Economic Development position requests as recommended subject to final approval. Support Wilson. Motion carried on a voice vote. Fiscal Year 2004 Classification and Salary Issues Recommended FY 2004 Salary Increase for the County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Drain Commissioner, Sheriff and County Treasurer Douglas moved that the Personnel Committee Report to the full Board with the recommendation a 2% salary increase be effective September 20, 2003. Supported by Wilson. Motion carried on a roll call vote: Middleton, Kowall, Douglas, Rogers, Wilson and Coleman – Yes Jamian – No Hatchett and Suarez – Absent Personnel Committee Page 7 July 23, 2003 Fiscal Year 2004 Classification and Salary Issues (Continued); Recommended FY 2004 General Salary Increases Rogers moved that the Personnel Committee Report to the full Board with the recommendation a 2% salary increase be effective September 20, 2003. Supported by Kowall. Motion carried on a roll call vote: Middleton, Kowall, Douglas, Rogers, Wilson and Coleman – Yes Jamian – No Hatchett and Suarez – Absent ADJOURNMENT: There being no further business to come before the Committee the meeting was adjourned at 12:26 p.m. ______________________________________________ Nancy Wenzel, Committee Coordinator ______________________________________________ James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.