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HomeMy WebLinkAboutMinutes - 2003.08.05 - 35828 August 5, 2003 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Bill Bullard, Jr., Eric Coleman, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers, Eric S. Wilson and David Coulter PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Dick Johnston, Manager Paul Hunter, Manager Mike Hughson, Property Management Specialist Planning & Economic Development Dan Hunter, Manager Maureen Krauss, Sr Business Development Rep. Drain Commissioner Joe Colaianne, Insurance Administrator Corporation Counsel John Ross, Assistant Counsel Animal Control Lawrence Obrecht, Manager Joanie Toole, Sgt./Administration Board of Commissioners Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None APPROVAL OF July 8, 2003 MINUTES Wilson moved to approve the Minutes of July 8, 2003 a s printed. Supported by Coulter. Motion carried on a voice vote. Planning & Building Committee Page 2 August 5, 2003 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers Eric S. Wilson David Coulter Charles E. Palmer Chairperson Bill Bullard, Jr. Vice Chairperson Eric Coleman Minority Vice Chairperson CONSENT AGENDA Coleman moved to approve the Consent Agenda: Items: A. Oakland County Building Authority Minutes June 18, 2003 B. Genesee County Board of Commissioners – Letter of June 23, 2003 Re: Importation of Solid Waste C. Central Services – Oakland County Airports 2003 Grant Program Acceptance – Airport Crack Sealing Contract No. 2003 -0471 – Contract No. 2003-0472 – Contract No. 2003-0473 D. Central Services – Oakland County International Airport 2003 Grant Program Acceptance – Aircraft Rescue Fire Fighting (ARFF) Training – Contract No. 2003-0247 E. Central Services – Oakland County Airports 2003 Grant Program Acceptance – Airport Pavement Marking Contract No. 2003 -0451 Contract No. 2003-0452 – Contract No. 2003-0453 Supported by McMillin Motion carried on a voice vote. DEPARTMENT OF PLANNING & ECONOMIC DEVELOPMENT – PEDS CD-ROM PRESENTATION Dan Hunter and Maureen Krauss of Planning & Economic Development demonstrated a new CD -Rom used for business development and information purposes. Rogers moved to Receive & File. Supported by Long. Motion carried on a voice vote. DEPARTMENT OF PLANNING & ECONOMIC DEV ELOPMENT PEDS 3 RD QUARTER REPORT Dan Hunter highlighted the activities of the Department of Planning & Economic Development during the last quarter of this year which included – Seminar for companies participating in CeBIT trade mission to Germany, recrui tment of companies for a trade mission to Mexico City, started a pilot program with Springfield, co-sponsored workshops with Macomb County and SEMCOG. Coleman moved to Receive & File. Supported by Wilson. Motion carried on a voice vote. DRAIN COMMISSIONER – EVERGREEN FARMINGTON SEWAGE DISPOSAL SYSTEM SEGMENT III – WALNUT LAKE PUMPING STATION RECONSTRUCTION PROJECT/FORCE MAIN AND REGULATOR PROJECT: $3,250,647 GRANT APPLICATION/ACCEPTANCE The Drain Commissioner is negotiating a final abatement order wi th the Michigan Department of Environmental Quality that is designed to reduce and ultimately eliminate sanitary sewage overflows that occur as the result of infiltration and inflow of storm water into this system. This project will assist in restoring the water quality of the Rouge River and other river systems within Oakland County. Wayne County has awarded the Drain Commissioner a Federal grant reimbursement of $3,250,647. The estimated total project cost is $9,884,000 of which $8,126,617 is considere d eligible under the grant. The required match for the Walnut Lake Pumping Station Reconstruction will come from the Charter Townships of Bloomfield and West Bloomfield. The required match for the Force Main and Regulator will come from the Evergreen Farmington Sewage Disposal System Enterprise Fund. Planning & Building Committee Page 3 August 5, 2003 DRAIN COMMISSIONER – EVERGREEN FARMINGTON SEWAGE DISPOSAL SYSTEM SEGMENT III – WALNUT LAKE PUMPING STATION RECONSTRUCTION PROJECT/FORCE MAIN AND REGULATOR PROJECT: $3,250,647 GRANT APPLICATION/ACCEPTANCE (Continued) The acceptance of this reimbursement grant does not obligate the County to any future commitment. Wilson moved approval of the attached suggested resolution. Supported by Long. Rogers moved to amend the resolution in the BE IT FURTHER RESOLVED paragraph by removing "Drain Commissioner, as the County Agency under 139 P.A. 342, as amended, and inserting, "Chairperson of the Board of Commissioners," Further to change the signature line on the g rant agreement from John P. McCulloch, Drain Commissioner to Thomas A. Law, Chairperson of the Board of Commissioners. Supported by McMillin. Motion carried on a roll call vote: Palmer, Knollenberg, McMillin, Rogers, Wilson and Coulter – yes Bullard, Coleman and Long – no Main motion as amended carried on a unanimous roll call vote. FACILITIES MANAGEMENT – CITY OF SOUTHFIELD LETTER RE: SOUTH OAKLAND HEALTH CENTER – CATALPA PARK LEASE EXTENSION & POSSIBLE PURCHASE OF PROPERTY In April 2003 the Plann ing & Building Committee authorized discussions with the City of Southfield for the possible purchase of part of the South Oakland Health Center property. In a letter dated July 11, 2003 the City of Southfield indicated their intent to extend the existing lease, which expired on May 5, 2003, and to pursue all avenues to subsequent purchase of the property. Coleman moved to authorize Facilities Management to negotiate a lease with the City of Southfield not to exceed two years and to enter into discussion relative to purchase of the property. Supported by Long. Motion carried on a unanimous roll call vote with Knollenberg absent. FACILITIES MANAGEMENT – COMMUNICATION RE: POSSIBLE OFFER TO PURCHASE PART OF SOUTH OAKLAND HEALTH CENTER PROPERTY The Department of Facilities Management has received an unsolicited letter offering to purchase 25 acres of the South Oakland Health Center/Catalpa Park property for the sum of $1,000,000. Coleman moved to Receive & File. Supported by McMillin. Motion carried on a voice vote. Planning & Building Committee Page 4 August 5, 2003 FACILITIES MANAGEMENT FM&O – 2004 SPECIAL PROJECTS BUDGET The Department of Facilities Management Facilities Maintenance and Operations Division is seeking approval of their 2004 Special Projects Budget - 16 projects totaling $325,000. Mr. Obrecht of Animal Control thanked the Committee for including renovations at the Brown Road facility in the Special Projects Budget and introduced Joanie Toole, Supervisor of Administration . Mr. Obrecht invited the Committee to tour the Brown Road facility. Knollenberg moved the Planning & Building Committee Report to the Finance Committee approving the 2004 Special Projects Budget as submitted. Supported by Bullard. Motion carried on a unanimous roll call vote with Long absent. Vice Chairperson Bullard assumed the Chair at 11:20 a.m. FACILITIES MANAGEMENT 2004 CAPITAL IMPROVEMENT PROGRAM – BUILDINGS The Department of Facilities Management is seeking preliminary approval of the propose d 2004 Capital Improvement Program for Facilities consisting of thirteen projects totaling $25,598,000. These projects reflect input received from the Board of Commissioners, the County Executive, other elected officials, department heads and managers. Coleman moved the Planning & Building Committee Report to the Finance Committee approving the proposed 2004 Capital Improvement Program for Facilities as submitted. Supported by Long. Motion carried on a roll call vote Bullard, Coleman, Knollenberg, Long, Rogers, Wilson and Coulter - yes McMillin - no Palmer – absent FACILITIES MANAGEMENT 2004 CAPITAL IMPROVEMENT PROGRAM – UTILITIES The Department of Facilities Management is seeking preliminary approval of the proposed 2004 Capital Improvement Program for Utilities consisting of four projects totaling $1,182,000. These projects reflect input received from the Board of Commissioners, the County Executive, other elected officials, department heads and managers. Wilson moved the Planning & Buildin g Committee Report to the Finance Committee approving the proposed 2004 Capital Improvement Program for Utilities as submitted. Supported by Coleman. Motion carried on a unanimous roll call vote with Palmer absent. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 12:02 p.m. ___________________________________ _______________________________________ Nancy Wenzel, Committee Coordinator James H. VanLeuven, Jr., Administrative Direct or NOTE: The foregoing minutes are subject to Committee approval.