Loading...
HomeMy WebLinkAboutMinutes - 2003.08.26 - 35834 August 26, 2003 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Bill Bullard, Jr., Eric Coleman, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers, Eric S. Wilson and David Coulter PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Management Specialist Planning & Economic Development Dan Hunter, Manager Mary Langhauser, Supervisor Nicole Thomson, Technical Assistant Penny Knope, Technical Assistant Catherine Rasegan, Loan & Finance Officer Drain Commissioner John McCulloch, Drain Commissioner Kevin Larsen, Deputy Drain Commissioner Joe Colaianne, Insurance Administrator Philip Sanzica, Chief Engineer Jim Wineka, Project Engineer Community & Home Improvement Karry Rieth, Manager Gordon Lambert, Financial Officer Mike Pucher, Contract Comp Officer Cherri Janeczek, Contract Comp Officer Kathy Williams, Public Information Carla Spradlin, Planner Central Services David J. VanderVeen, Director Aviation Karl Randall, Manager Management & Budget Lynn Sonkiss, Chief Parks & Recreation Joseph Figa, Chief Design & Development Information Technology – Clemis Pat Coates, Supervisor Planning & Building Committee Page 2 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers Eric S. Wilson David Coulter Charles E. Palmer Chairperson Bill Bullard, Jr. Vice Chairperson Eric Coleman Minority Vice Chairperson August 26, 2003 OTHERS PRESENT (Continued): Others Lauren Bartlett, guest Board of Commissioners Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None APPROVAL OF August 5, 2003 MINUTES Coleman moved to approve the Minutes of August 5, 2003 as printed. Supported by Knollenberg. Motion carried on a voice vote. CONSENT AGENDA Long moved to approve the Consent Agenda: Items: A. June 24, 2003 letter to Thomas A. Law from DEQ re: Oakland County Solid Waste Management Plan update B. June 26, 2003 – Revisions to Brownfield Plan for the Former Sanicem Landfill C. April 3, 2003 letter to Clean Harbors Environmental Services re: Oakland County Michigan Hazardous Waste Collection Program D. 2003 Capital Improvement Program Monthly Progress Report July 2003 E. August 6, 2003 – Letter to Thomas Stidham re: South Oakland Health Center Catalpa Park Property Supported by Coleman. Motion carried on a voice vote. CENTRAL SERVICES – OAKLAND/TROY AIRPORT 2003 GRANT PROGRAM ACCEPTANCE – PRELIMINARY AND FINAL DESIGN FOR DETENTION BASIN MODIFICATION – CONTRACT NO. 2003-0600 Oakland County is in receipt of a Michigan Department of Transportation Grant consisting of Federal funds in the amount of $58,500, State funds in the amount of $3,250 and requiring a local grant match of $3,250, which is available in the airport fund. The project consists of preliminary and final design for detention basin modification. Wilson moved the Planning & Building Committee Report to the full Board with the recommendation the above-mentioned resolution be adopted. Supported by Long. Motion carried on a unanimous roll call vote with Bullard and Rogers absent. Planning & Building Committee Page 3 August 26, 2003 MR #03233 BOARD OF COMMISSIONERS – ACCEPTANCE OF GIFT TO THE OAKLAND COUNTY INTERNATIONAL AIRPORT Mr. Charles Jacobs has offer ed to make a gift of a collection of seventy model aircraft, with an estimated value of over $12,000, to the Oakland County International Airport. Coleman moved the Planning & Building Committee Report to the full Board with the recommendation MR #03233 be adopted. Supported by Coulter. Motion carried on a unanimous roll call vote. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ALLOCATION METHODS Knollenberg moved approval of the attached suggested resolution. Supported by Wilson. The County of Oakland receives U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) funds. The County has allocated CBDG funds based on an appropriation methodology deducting administrative funds up to twenty percent from the grant and apportions one-third of the grant balance to the Oakland County Home Improvement Program and two - thirds of the balance to participating communities. The County d istributes CDBG funds to its participating communities by an allocation formula designed to benefit low and moderate income residents in compliance with federal directives. A minimum community allocation of $8,000 is granted to any participating community. The CDBG formula is reviewed every ten years when new U.S. Census information becomes available. The Citizens Advisory Council established a review committee to assess the existing allocation methodology, formula and minimum allocation amount modifying the appropriation of forty percent of the grant balance to the Oakland County Home Improvement Program and sixty percent of the balance to participating communities plus allocating community funding by a formula expressed as (Population of Community R) +3. Commissioner McMillin requested copies of the survey results sent by Community & Home Improvement to the 50 CVT's that participate in the Urban Planning Program. Commissioner Bullard requested a list of participants on the Citizens Advisory Council. McMillin moved to amend the resolution in the NOW THEREFORE BE IT RESOLVED paragraph to read: a.) deduct administrative funds up to twenty percent from the grant and apportion one -third of the grant balance to the Oakland County Home Improvement Program an d two -thirds of the balance to participating communities. Supported by Coulter Motion to amend carried on a roll call vote: Palmer, Bullard, Coleman, McMillin, Rogers, Wilson and Coulter – yes Knollenberg and Long – no Main motion an amended carried on a unanimous roll call vote. Planning & Building Committee Page 4 August 26, 2003 DEPARTMENT OF PLANNING & ECONOMIC DEVELOPMENT – OVERVIEW OF FINANCE GROUP Mary Langhauser presented a brief overview of the services offered. The SBA 504 Loan Program and Tax-Exempt Revenue bonds provide long -term financing for the acquisition or construction of fixed assets. Projects that may qualify include: Land acquisition and improvements, Building construction, Building acquisition, Building renovation and Machin ery and equipment acquisition. The EDC program is approximately twenty -two years old and has about $450 million dollars in projects. DRAIN COMMISSIONER – CONTINUATION OF WATERSHED MANAGEMENT PROGRAM AND OF TWO (2) ENVIRONMENTAL PLANNER I, ONE (1) ENGINEE RING TECHNICIAN, ONE (1) GIS/CAD TECHNICIAN I POSITION AND ONE (1) CONSTRUCTION INSPECTOR I, FISCAL YEAR 2004 The U.S. Environmental Protection Agency's Phase II Storm Water Regulations under the Federal Clean Water Act went into effect March 2003. The P hase II regulations mandate that communities located within or near an urbanized area must establish a program comprised of six minimum requirements designed to eliminate or reduce polluted storm water runoff into separate storm drain systems. In 2002 the Oakland County Drain Commissioner proposed a program that would be coordinated through Chapter 20 of the Drain Code. Due to the County budget concerns for fiscal year 2002 -2003, the County implemented a hiring freeze that delayed hiring of staff for this program. The Drain Commissioner is requesting continuation of funding through Fiscal Year 2004 for the positions in the Watershed Management program. The funding is a carry over from the remaining Fiscal Year 2003 budget and will not require any addition al general fund appropriation beyond what was designated and appropriated in the Fiscal 2003 budget. Coleman moved approval of the attached suggested resolution. Supported by Wilson Motion carried on a roll call vote: Palmer, Coleman, Knollenberg, Ro gers, Wilson and Coulter – yes Bullard, Long and McMillin - no DRAIN COMMISSIONER/AUTOMATION OF DRAIN COMMISSIONER'S WATER, SANITARY/COMBINED SEWER AND STORM WATER RECORDS – PHASE 2 Recent federal regulatory actions surrounding the newly introduced conc ept of Capacity Management for Operations and Maintenance will lead to future significant environmental related projects. Financial reporting requirements of newly issued Statement #34 of the Governmental Accounting Standards Board require capitalization of all infrastructure assets, including water, sewer and drain systems. The Infrastructure Management Geographic Information System will automate all water, sanitary/combined sewer and storm water records maintained by the Oakland County Drain Commissione r and convert those records to a GIS format. The Drain Commissioner is requesting approval of the Phase 2 conversion project with a total estimated cost of $2,365,718; $2,070,000 of which has been designated in the County's General Fund. Wilson moved approval of the attached suggested resolution. Supported by Coulter. Motion carried on a unanimous roll call vote. Planning & Building Committee Page 5 August 26, 2003 FACILITIES MANAGEMENT REQUEST FOR AUTHORIZATION TO NEGOTIATE LEASE FOR SHERIFF DEPARTMENT EQUIPMENT STORAGE FACILITY The Department of Facilities Management and the Sheriff are seeking authorization to negotiate the terms of a two year lease with option to extend, if needed, at 5780 Terex Avenue in Springfield Township for storage of Sheriff Department equipment. Coulter moved to authorize Facilities Management to negotiate said lease. Supported by Coleman. Motion carried on a unanimous roll call vote. FACILITIES MANAGEMENT REQUEST FOR COMMITTEE AUTHORIZATION TO OBTAIN APPRAISALS AND NEGOTIATE FOR POSSIBLE PURCHASE OF PROPERTY The Oakland County Parks and Recreation Commission is investigating an approximately 17.5 -acre parcel for possible purchase and expansion of Lyon Oaks County Park. The property is located adjacent to the easterly boundary of the existing park property north of the Ford Motor Company property in the City of Wixom. Mr. Hughson was authorized to perform the appraisal. Coleman moved to authorize Facilities Management to perform an appraisal of said prop erty and negotiate a possible purchase. Supported by Wilson. Motion carried on a unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CITY OF FARMINGTON HILLS FOR THE NEW COUNTY -WIDE RADIO SYSTEM The Oakland County Board of Commissioners authorized the levy of a four percent emergency telephone operational charge to pay for a new County -wide radio system that will have the ability to encompass all public safety agencie s and create interoperability between public safety agencies. To properly implement and operate the new Countywide radio system, the County will need to build towers, lease land, and/or lease space on towers at sites throughout the County. It is requeste d the Oakland County Board of Commissioners accept and approve the terms and conditions of a construction license and lease agreement for the premises located at 31655 West Eleven Mile Road, Farmington Hills, Michigan. The County will construct the tower and sell it to the City of Farmington Hills for $1.00 upon completion. The City of Farmington Hills will lease the County space on the tower for $1.00 per year. Rogers moved approval of the attached suggested resolution. Supported by Coleman. Motion carried on a unanimous roll call vote. Vice Chairperson Bullard assumed the Chair at 11:50 a.m. Chairperson Palmer resumed the chair at 11:55 a.m. 52-3 DISTRICT COURT/SHERIFF'S SUBSTATION FACT SHEET A tour of the 52-3 District Court/Sheriff's Substatio n is scheduled for Thursday, August 28, 2003 at 11:30. Planning & Building Committee Page 6 August 26, 2003 OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 11:56 a.m. _______________________________________ Nancy Wenzel, Committee Coordinator ________________________________________ James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.