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HomeMy WebLinkAboutMinutes - 2003.08.27 - 35836 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE August 27, 2003 The meeting was called to order by Chairperson Middleton at 9:35 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas Middleton, Chairperson, Eileen Kowall, Mattie Hatchett, Sue Ann Douglas, Greg Jamian, Mike Rogers, Eric S. Wilson, Eric Coleman and George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT: Human Resources Edwin Poisson, Director Mary Holden, Deputy Director Jennifer Mason, Supervisor Jordie Kramer, Analyst Karen Jones, Analyst Lori Motyka, Analyst Mary Pardee, Analyst Risk Management Julie Secontine, Director Fiscal Services Tim Soave, Chief Nancy Fournier, Chief Corporation Counsel Judy Cunningham, Corporation Counsel Karen Agacinski, Assistant Corporation Counsel Auditing James Fitzpatrick, Manager Sheriff Department Michael McCabe, Undersheriff Board of Commissioners Harvey Wedell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator Thomas E. Middleton Chairperson Eileen T. Kowall Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Sue Ann Douglas Greg Jamian Mike Rogers Eric S. Wilson Eric Coleman George W. Suarez Personnel Committee Page 2 August 13, 2003 PUBLIC COMMENT Ed Poisson advised the Committee regarding the County Executive's decision on Friday, August 15, 2003 to cancel the regularly scheduled workday for non-essential county employees. Employees of 24/7 operations and others deemed by management to be required for public safety, health or welfare were required to appear and perform their job functions as scheduled or directed on that day. The cause of the shutdown of normal activities is unprecedented. Never before has power failed in virtually all County facilities at the same time. There is no specific Board of Commissioners policy or Merit Rule on employee compensation under such circumstances. The Human Resources Department will be presenting a suggested policy recommendation to cover similar situations in the future. APPROVAL OF MINUTES OF August 6, 2003 Rogers moved to approve the minutes of August 6, 2003 as printed. Supported by Kowall. Motion carried on a voice vote. HUMAN RESOURCES – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Under the provisions of Section VI-H-1, of the Merit System Resolution the Human Resources Department is requesting the extension of 13 eligibility lists for another six months. Commissioner Hatchett requested the Human Resources Department supply the percentage of minority applicants on each Eligibility List. Douglas moved the Committee approve extension of the requested eligibility lists for six months. Supported by Wilson. Motion carried on a unanimous roll call vote. Personnel Committee Page 3 August 27, 2003 HUMAN RESOURCES – REQUEST TO AUTHORIZE AN OPTIONAL SUPPLEMENTARY INCENTIVE FOR THE CHIEF FORENSIC TOXICOLOGIST POSITION The Chief Forensic Toxicologist performs toxicology analysis on decedents when determining the cause of death in relation to cases involving drugs and other substances. This position became vacant with the early retirement incentive program recently offered. It is anticipated recruitment for this position will be challenging based on a limited supply of qualified applicants. Approval to utilize the Optional Supplementary Incentive during the recruitment process is requested. The amount of the incentive shall not exceed five percent of the maximum step of the Chief Forensic Toxicologist salary range or $5,000, which ever is less. In this case the maximum amount would be approximately $4,649. Funding is available within the Department of Public Services current salaries budget to cover the cost of this request. Coleman moved the Personnel Committee approve the use of the Optional Supplementary Incentive. Supported by Suarez. Motion carried on a unanimous roll call vote. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2001-2003 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF'S ASSOCIATION A two-year agreement has been reached for the period October 1, 2001 through September 30, 2003. This agreement provides for a 4% increase for Fiscal Year 2002 for Deputy I and Deputy II and a 5.5% increase for Sheriff Communication Agents; a 1.5% increase with the pay period beginning September 21, 2002, and a 1.5 % increase with the pay period beginning March 22, 2003. Coleman moved approval of the attached suggested resolution. Supported by Douglas. Motion carried on a unanimous roll call vote. COUNTY EXECUTIVE'S RECOMMENDED BUDGET FOR FY 2004 After reviewing the County Executive's Recommended Budget for FY 2004 the Personnel Committee recommends adoption. Kowall moved the Personnel Committee Report to the Finance Committee with the recommendation the County Executive's Recommended Budget for FY 2004 be adopted. Supported by Rogers. Personnel Committee Page 4 August 27, 2003 COUNTY EXECUTIVE'S RECOMMENDED BUDGET FOR FY 2004 (Continued): Kowall moved to amend the FY 2004 Recommended Budget to include a sunset date of September 5, 2005 for the Risk Management Technical Assistant position. Supported by Wilson. Motion to amend carried on a voice vote. Main motion as amended carried on a unanimous roll call vote. LITTLE OAKS CHILD CARE PROGRAM Mr. Poisson indicated the anticipated contract with Gretchen's House is still being negotiated. He requested this item be deferred to the September 10, 2003 meeting at which time a proposed contract should be available along with the requested marketing plan. There was no objection. COMMUNICATIONS: Coleman moved to receive and file A. Position Change Summary Report Supported by Douglas. Motion carried on a voice vote. ADJOURNMENT: There being no further business to come before the Committee the meeting was adjourned at 10:27 a.m. _______________________________________ Nancy Wenzel, Committee Coordinator ________________________________________ James H. VanLeuven, Jr., Adm. Director NOTE: The foregoing minutes are subject to Committee approval.