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HomeMy WebLinkAboutMinutes - 2003.09.09 - 35838 September 9, 2003 The meeting was called to order by Chairperson Palmer at 9:10 a.m. in Committee Roo m A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Bill Bullard, Jr., Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers, Eric S. Wilson and David Coulter PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Eric Coleman OTHERS PRESENT: Facilities Management Dick Johnston, Manager FM&O Paul Hunter, Manager Facilities Engineering Mike Hughson, Property Management Specialist Community & Economic Development Dennis Toffolo, Director Planning & Economic Development Dan Hunter, Manager David Schreiber, Supervisor Lynda Earhart, Small Business Consultant Nancy Peter, Small Business Assistant Bret Rasegan, Planning Supervisor Russell Lewis, Principal Planner Drain Commissioner John McCulloch, Drain Commissioner Kevin Larsen, Deputy Drain Commissioner Joseph P. Kozma, Deputy Steven Korth, Engineer Leo Lease, Drain/Fiscal Servi ces Bond Counsel John Axe Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel Board of Commissioners Tom Middleton, District #4 Sheryl Mitchell, Senior Analyst Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator Planning & Building Committee Page 2 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers Eric S. Wilson David Coulter Charles E. Palmer Chairperson Bill Bullard, Jr. Vice Chairperson Eric Coleman Minority Vice Chairperson September 9, 2003 PUBLIC COMMENT None APPROVAL OF August 26, 2003 MINUTES McMillin moved to approve the Minutes of August 26, 2003 as printed. Supported by Coulter. Motion carried on a voice vote. CONSENT AGENDA Long moved to approve the Consent Agenda: A. Oakland County Building Authority Minutes – July 9, 2003 B. Memo from Drain Commissioner, John P. McCulloch, to Commissioners Law, Palmer and Moss – August 27, 2003 Supported by Bullard. Motion carried on a voice vote. Chairperson Palmer announced he had been requested to amend the agenda by moving Item #5 Drain Commissioner – Authorization to Proceed and Appropriation of Funds for County Water and Sewer Master Plan to Item #2. There was no objection. PLANNING & ECONOMIC DEVELOPMENT – UPDATE ON SMALL BUSINESS PROGRAM Lynda Earhart, Business Consultant, explained the function of the Small Business Program that offers seminars and workshops on a weekly basis and handles over 2,000 inquires a year. "Business Basics", an entrepreneurial education program, was developed as an effective way to deliver a high level of requested business information in response to the market's expressed needs utilizing limited resources. Some services offered are : Site Location Assistance, Financing Assistance, Tax Incentive Assistance and Helping to Cut the Red Tape. Confidential one -on-one consultation with volunteer attorneys and public accountants are also available to small business owners. DRAIN COMMISSIONER – AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDS FOR COUNTY WATER AND SEWER MASTER PLAN The Drain Commissioner proposes to conduct a comprehensive evaluation of current and future water and wastewater needs of the County to evaluate and develop al ternative strategies to fill gaps between current services and projected needs. The Plan will help to develop structural or facility alternatives that consider the current reliance on or expansion of the service of areas of community water and/or wastewat er systems, on -site septic and well systems and the services from the Detroit Water and Sewer regional system. The Drain Commissioner, through the request for proposal process has secured a nationally recognized firm, URS Corporation, to undertake the Wat er and Sewer Master Plan. The estimated cost will not exceed $2,000,000 of which the Drain Commissioner has secured $500,000 from special revenue sources and is requesting an appropriation of $1,500,00 from the County. Commissioner Wilson requested a cop y of the RFP issued and credentials of URS Corporation. Rogers moved approval of the attached suggested resolution. Supported by Coulter. Planning & Building Committee Page 3 September 9, 2003 DRAIN COMMISSIONER – AUTHORIZATION TO PROCEED AND APPRO PRIATION OF FUNDS FOR COUNTY WATER AND SEWER MASTER PLAN (Continued) McMillin moved to amend the resolution by adding a BE IT FURTHER RESOLVED paragraph: "BE IT FURTHER RESOLVED that the Drain Commissioner will report semi -annually to the Planning & Building Committee on the status of the "Water and Sewer Master Plan" study." Supported by Wilson. Motion to amend carried on a voice vote. Main motion as amended carried on unanimous roll call vote with Coleman absent. DRAIN COMMISSIONER – 2003 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE In accordance with the provisions of the Inland Lake Level Act, Act No. 146 of the Public Acts of 1961, as amended by Act No. 59 of the Public Acts of 1995 (Part 307) the Oakland County Drain Commissioner operates and maintains 35 lake level control devices/structures and 6 lake augmentation pumps that regulate the legally established water level of 53 lakes located within Oakland County. For 2003 the Drain Commissioner proposes to assess 25 separate Lake Lev el Districts for the total aggregate amount of $367,802.45 for operation, maintenance and repair purposes. Wilson moved approval of the attached suggested resolution. Supported by McMillin. Motion carried on a unanimous roll call vote with Coleman abs ent. DRAIN COMMISSIONER – 2003 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION In accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Drain Commissi oner operates and maintains a number of open ditch or enclosed drains at various locations throughout Oakland County. For 2003 the Drain Commissioner proposes to assess the 37 Drain Districts the total aggregate amount of $162,187.50 for the maintenance, operation, clean out and repair of 37 drains, all in accordance with the $1,250 per mile of drain per year limitation. McMillin moved approval of the attached suggested resolution. Supported by Long. Motion carried on a unanimous roll call vote with C oleman absent. Planning & Building Committee Page 4 September 9, 2003 DRAIN COMMISSIONER – 2003 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION In accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates and maintains a number of open ditch or enclosed drains at various locations in Oakland and West Bloomfield Townships. For 2003 the Drain Commissioner proposes to assess the 24 Drainage Districts the total aggregate amount of $47,099.61 for the maintenance, operation, clean out and repair of 24 drains, all in accordance with the $1,250 per mile of drain per year limitation. Coulter moved approval of the attach ed suggested resolution. Supported by McMillin. Motion carried on a unanimous roll call vote with Coleman absent. DEPARTMENT OF FACILITIES MANAGEMENT – TRANSFER OF PROPERTY TO THE ESTATE OF DELORES MURRAY OR DESIGNEE, TAX PARCEL NO. 17 -06-376-001 AND APPROVAL OF TRANSFER AGREEMENT The resolution authorizes the Board Chairperson to sign a warranty deed to convey property back to the estate of the original owner. The County is agreeing to pay the costs associated with properly abandoning the well on the property. The purchaser of the property has agreed to reimburse the County for performing the work. If the real estate deal is not consummated, the County will have a lien on the property. Long moved approval of the attached suggested resolution. Sup ported by Knollenberg Motion carried on a unanimous roll call vote with Coleman absent. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR AUTHORIZATION TO NEGOTIATE LEASE FOR DOWNTOWN DESIGN STUDIO - MAIN STREET OAKLAND COUNTY PROGRAM The Main Street Oakland County Program was established in 2000 to provide assistance to Oakland County Communities in their efforts to redevelop downtown districts. The Oakland County Community and Economic Development Department together with Lawrence Technological Unive rsity formerly occupied a larger space at 7 North Saginaw Street, which provided design and other services to several communities. Recent County budget constraints and expiration of the former lease resulted in the parties vacating the property in early 2003. New funding totaling $20,000 annually has been pledged to support the Program by the Pontiac Downtown Development Authority and the Chrysler Arts Beats and Eats, Inc. This funding allows the Downtown Design Studio to continue to function on a smaller scale with all operating expenses inclusive of rent, utilities and furnishings offset by the pledge. The proposed lease will be presented to the Committee for consideration. Coulter moved to approve the request to negotiate a lease for the Downtown Desi gn Studio at 7 North Saginaw Street, Pontiac, Michigan. Supported by Long. Motion carried on a unanimous roll call vote with Coleman absent. Planning & Building Committee Page 5 September 9, 2003 RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILD ING AUTHORITY TO USE EXCESS PROCEEDS FROM THE SALE OF THE $23,400,000 OAKLAND COUNTY BUILDING AUTHORITY, BUILDING AUTHORITY BONDS, SERIES 2001, DATED JANUARY 1, 2002 (WORK RELEASE FACILITY, JAIL MANAGEMENT SYSTEM AND VIDEO ARRAIGNMENT SYSTEM) LOCATED IN VARIOUS MUNICIPALITIES IN OAKLAND COUNTY, MICHIGAN Demolition of the old Work Release Facility, Building 53 West, is identified in the 2003 Capital Improvement Program. The project is budgeted at $154,000 to be funded by the Capital Improvement Program. The new Work Release Facility is now complete and the work release program residents have moved into the new facility. The County's intent has been to replace the old facility with the new facility and to demolish the old building. Due to the reductions i n funding of the Capital Improvement Program Facilities Management proposes the demolition be funded by the bond issue under which the new Work Release Facility was constructed. Bond Counsel indicates the Work Release Facility Bonds can fund the demolition, but requires Board approval. McMillin moved approval of the attached suggested resolution. Supported by Long. Bullard moved to amend Appendix I – Amendment to Lease Contract by deleting the words, "other related matters including" from the fourth WHEREAS. Supported by Coulter. Motion to amend carried on a voice vote with Coleman absent. Main motion as amended carried on unanimous roll call vote with Coleman absent. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 11:10 a.m. _______________________________________ Nancy Wenzel, Committee Coordinator ________________________________________ Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.