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HomeMy WebLinkAboutMinutes - 2003.09.11 - 35842CHUCK MOSS Chairperson DAVID L. MOFFITT Vice Chairperson VINCENT GREGORY Minority Vice Chairperson September 11, 2003 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Charles Palmer, William Patterson, Hugh D. Crawford, Peter Webster, Thomas Middleton, George Suarez, Helaine Zack. COMMITTEE MEMBERS ABSENT WITH NOTICE: David L. Moffitt, Vincent Gregory. OTHERS PRESENT : CHILDREN'S VILLAGE Jody Overall, Manager COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Carla Spradlin, Planner Kathy Williams, Public Information DRAIN COMMISSIONER Kevin Larsen, Deputy Joseph Kozma, Deputy Steven Korth, Assistant Chief Engineer Jim Wineka, Supervisor Jenny Shaw, User Support Specialist EQUALIZATION Dave Hieber, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief Lynn Sonkiss, Chief LaVerne Smith, Supervisor Joe Matkosky, Supervisor Linda Pearson, Analyst Michael Pholod, Analyst HUMAN RESOURCES Ed Poisson, Director Mary Holden, Deputy Director Karen Jones, Labor Relations Specialist INFORMATION TECHNOLOGY Phil Bertolini, Director Scott Oppmann, Chief MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PARKS AND RECREATION Ralph Richard, Executive Officer Frank Trionfi, Administrator PURCHASING Jack Smith, Chief SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Eric Wilson, District #3 Tom McMillin, District #11 Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer William Patterson Hugh D. Crawford Peter Webster Thomas Middleton George Suarez Helaine Zack FINANCE COMMITTEE Page 2 September 11, 2003 APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of August 28, 2003, as printed. Supported by Zack. Motion carried on a voice vote. AGENDA Suarez moved to amend the agenda to add as item 8a. County Additional Budgeted Funds and revised Expenditure Summary Totals pages for the Finance Committee FY 2004 and FY 2005 Recommended Budget and General Appropriations Act. S upported by Middleton. Motion to amend the agenda carried on a voice vote. PUBLIC COMMENT Mr. McMillin asked to speak at the time Item 7 would be considered. There were no objections. 5. CONTINGENCY REPORT Item 9 on today's agenda returns $83,079 to the Contingency Fund, creating a balance of $437,529. Mr. Palmer asked that a written report on the status of the Tax Tribunal Appeals suit be provided to the committee for the next meeting. Suarez moved to receive and file the Contingency Rep ort dated September 4, 2003. Supported by Palmer. Motion carried on a voice vote. CONSENT AGENDA 6a. MR #03251 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF ORTONVILLE - FISCAL YEAR 2003 ALLOCATION The Village of Ortonville is requesting reimbursement of its FY 2003 $617.78 West Nile Virus Fund allocation for expenses incurred in the Village's efforts to eradicate mosquito habitat. 6b. MR #03250 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF LAKE ORION - FISCAL YEAR 2003 ALLOCATION The Village of Lake Orion is requesting reimbursement of its FY 2003 $1,031.78 West Nile Virus Fund allocation for expenses incurred in the Village's efforts to eradicate mosquito habitat. 6c. MR #03245 - WEST NILE VIRUS F UND REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP OF INDEPENDENCE - FISCAL YEAR 2003 ALLOCATION Independence Township is requesting reimbursement of its FY 2003 $15,232.31 West Nile Virus Fund allocation for expenses incurred in the Township's efforts to eradi cate mosquito habitat. 6d. MR #03252- WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF NOVI - FISCAL YEAR 2003 ALLOCATION The City of Novi is requesting reimbursement of its FY 2003 $19,191.92 West Nile Virus Fund FINANCE COMMITTEE Page 3 September 11, 2003 allocation for expenses in curred in the City's efforts to eradicate mosquito habitat. 6e. MR #03248 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF TROY - FISCAL YEAR 2003 ALLOCATION The City of Troy is requesting reimbursement of its FY 2003 $30,057.91 West Nil e Virus Fund allocation for expenses incurred in the City's efforts to eradicate mosquito habitat. Middleton moved to recommend approval of the Consent Agenda Fiscal Notes, 6a - 6e. Supported by Zack. Motion carried unanimously on a roll call vote wit h Moffitt and Gregory absent. REGULAR AGENDA 7. BOARD OF COMMISSIONERS - DISCUSSION OF BOARD OF COMMISSIONERS TRAVEL AND CONFERENCE BUDGET Mr. McMillin asked the committee to consider cutting the Oakland County Board of Commissioners travel budget by 50%. 8. PARKS AND RECREATION - APPROVAL OF FY 2004 AND FY 2005 BUDGET Mr. Soave explained that a motion to approve the Parks budget would incorporate it into the Finance Committee's Recommended Budget. Mr. Richard and Mr. Trionfi responded to questions regarding the proposed budget. The FY 04 Parks budget includes revenue estimates of $12.7 million in taxes and $8.9 million resulting from fees and charges for services. Patterson moved approval of the Fiscal Year 2004 -2005 Parks and Recreation Budget. Supported by Suarez. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. 8a. OAKLAND COUNTY, MICHIGAN ADDITIONAL BUDGET FUNDS AND REVISED EXPENDITURE SUMMARY TOTALS Mr. Soave explained that while documentation on addition al budgeted funds was included in the County Executive Recommended budget, this information was not rolled into the Finance Committee Fiscal Year 2004 and Fiscal Year 2005 Recommended Budget and General Appropriations Act. He asked that the committee take action to include this material. Patterson moved to recommend that the Oakland County, Michigan, Additional Budget Funds page and the Revised Expenditure Summary Total page both be inserted in the Finance Committee Fiscal Year 2004 and Fiscal Year 2005 R ecommended Budget and General Appropriations Act document. Supported by Palmer. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. 9. MR # 03244 - SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS/SOUTHEASTERN OAKLAND COUNTY RE SOURCE TEAM (SOCRT) TO RE -CLASSIFY ONE (1) DEPUTY II TO SERGEANT FINANCE COMMITTEE Page 4 September 11, 2003 The Sheriff is requesting authorization to continue participation in the Southeastern Oakland County Resource Team. One Deputy II will be reclassified to a Sergeant, to function as the lead er of the Community Policing Resource Team. Funding for FY 04 will be provided by Forfeiture Funds available in the Sheriff's Law Enforcement Account. The position will be funded until September 30, 2004. This position will replace the lead Sergeant pre viously provided by the city of Troy. Palmer moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. 10. MR #03238 - HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2001-2003 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF'S ASSOCIATION Human Resources is requesting approval of the FY 2001 -2003 Labor Agreement for Employees Represented by the Oakland County Deputy Sheriff's Assoc iation, effective retroactively September 22, 2001, through September 30, 2003. This agreement includes a 4% increase for FY 02 for the classifications of Deputy I/II, Arson Investigator, Crime Lab Specialist I/II and a 5.5% increase for the classification of Sheriff Communication Agent and Sheriff Communication Shift Leader. Salary increases of 1.5% effective September 21, 2002, and 1.5% effective March 22, 2003, were agreed to for FY 03. Other specifics of the agreement are identified within the contr act and the summary as attached to the resolution. Ms. Holden explained that the 5.5% adjustment would assist with recruitment and retention issues for those particular classifications. Mr. Middleton explained that a challenge for representation of this group contributed to the amount of time it took to complete negotiations for this contract. Suarez moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. 11. MR #03241 - DRAIN COMMISSIONER - AUTOMATION OF DRAIN COMMISSIONER'S WATER, SANITARY/COMBINED SEWER AND STORM WATER RECORDS - PHASE 2 The Drain Commissioner is requesting approval to begin Phase 2 of its Infrastructure Management Geographic Information System (GIS) conversion project. Funding is estimated at $2,365,718 and is available from $2,070,000 General Fund Designated Fund Balance and $300,000 remaining in the Drain Equipment Fund from Phase I. Phase 2 will continue the GIS automation and co nversion process for water, sewer and storm records. Palmer moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. 12. MR #03240 - DRAIN COMMISS IONER - CONTINUATION OF WATERSHED MANAGEMENT PROGRAM AND OF TWO (2) ENVIRONMENTAL PLANNER I, ONE (1) ENGINEERING TECHNICIAN, ONE (1) GIS/CAD TECHNICIAN I POSITION AND ONE (1) CONSTRUCTION INSPECTOR I, FISCAL YEAR 2004 The Drain Commissioner is requesting continuation of its Watershed Management Program and two Environmental Planner I, one Engineering Technician, one GIS/CAD Technician I and one Construction Inspector I for FY 2004. Total estimated funding of $432,479 is available from FY 03 FINANCE COMMITTEE Page 5 September 11, 2003 Watershed appropriations that have not yet been expended. Palmer moved to report to recommend that the resolution be amended as follows: In the 4th BE IT FURTHER RESOLVED, strike the words "that funding contingency beyond Fiscal 2003 as provided in Miscellaneous R esolution #02104, is hereby extended to FY 2004 and the continuation of said positions beyond FY 2004 is contingent upon establishment of watersheds or sub watersheds under Chapter 20 of the Drain Code" and insert the words "that the continuation of the Watershed Management Program ("Environmental Unit") beyond Fiscal Year 2004 is contingent upon securing special revenue funding." Also, add the following: BE IT FURTHER RESOLVED that the Drain Commissioner shall be responsible for all costs associated with these positions including salary, fringe benefits and ancillary operating costs, effective October 1, 2004. Supported by Webster. Palmer moved to further amend to strike WHEREAS paragraphs 7 and 13. Supported by Middleton. Motion carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Moffitt and Gregory absent. Palmer moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Moffitt an d Gregory absent. 13. DRAIN COMMISSIONER - 2003 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE The Drain Commissioner is requesting authorization to assess, levy and collect $367,802.45 for 2003 against the assessment rolls of the benefiting parti es for operating and maintaining 25 lake levels as identified in the attachment to the resolution. The County's share of the assessments is $1,788.13. Suarez moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Crawford, Moffitt and Gregory absent. 14. DRAIN COMMISSIONER - 2003 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Drain Commissioner is requesting authorization to assess, levy and collect $162,187.05 for 2003 against the assessment rolls of the benefiting parties for operating, maintaining and repairing 37 Chapter 4 drains as identified in the attachment to the resolution. The County's share of the assessments is $9,695.26. Suarez moved approval of the attached suggested Fiscal Note. Supported by Palmer. FINANCE COMMITTEE Page 6 September 11, 2003 Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. 15. DRAIN COMMISSIONER - 2003 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Drain Commissioner is requestin g authorization to assess, levy and collect $47,099.61 for 2003, against the assessment rolls of the benefiting parties, for operating, maintaining, cleaning and repairing of 24 Chapter 18 drains as identified in the attachment to the resolution. The Coun ty's share of the assessments is $5,162.17. Suarez moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. 16. DEPARTMENT OF HUMAN SERVICES/HEAL TH DIVISION - 2003/2004 COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE The Health Division has been awarded $7,044,863 by the Michigan Department of Community Health for the period October 1, 2003, through September 30, 2004 , a 3.8% decrease from the previous year's award. Funding includes $100,000 for continuation of an Emergency Preparedness Specialist, $20,000 to defray costs for housing the Regional Epidemiologist and SNS Planner, $19,000 for communications enhancements and an additional $13,234 to equip and staff the Medical Care Laboratory to attain Level B status. Mr. Miller explained that the $19,000 would be used to purchase Nextel phones, computer equipment and 800 MHz radios for the Bioterrorism program. Attainin g Level B status for the Medical Care Laboratory will allow for tissue sampling on site and provide access to additional funding. Maternal and Child Outreach and Advisory funding has been eliminated; however, application has been made for a new grant to se rve this same population (high risk pregnant women) in conjunction with the infant mortality program. No funding for FY 04 was received for the West Nile Virus Program. Funding for Hepatitis B shots has been eliminated but the County will continue to offer this service for a fee. Webster moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. 17. DEPARTMENT OF HUMAN SERVICES/CHILDREN'S VILLAGE DIVISION - FY 2003-2004 CHILDREN'S VILLAGE SCREENING PROJECT GRANT ACCEPTANCE Children's Village has been awarded $72,037 by the Michigan Department of Community Health to monitor sexually transmitted diseases in adolescents for the period October 1, 2003, through September 30, 2004. Children's Village will work cooperatively with the Health Division to identify, screen and treat at -risk adolescents in special settings, including juvenile detention, the county jail, the Frank Grennan Detention Facility, Crossroads for Youth, Common Ground Sanctuary and two Pontiac School District's Teen Health Centers. The program also includes preventative education focusing on abstinence. Patterson moved approval of the attached suggested Fiscal Note. Supported by Suar ez. FINANCE COMMITTEE Page 7 September 11, 2003 Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. 18. MR #03242 - DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CITY OF FARMINGTON HILLS FOR THE NEW COUNTY-WIDE RADIO SYSTEM Facilities Management is requesting authorization to enter into a construction license and lease agreement, acting through the County's Department of Information Technology, with the city of Farmington Hills to construct a radio tower at 31655 West Eleven Mile Road. This project is part of the County's efforts to upgrade the current 800 MHz radio system, to encompass all public safety agencies and to create interoperability between public safety agencies. Upon its completion, the County will sell the tower to Farmington Hills for $1 and Farmington Hills will lease the County space on the tower for $1 per year. Funding for construction is available as a result of MR #99279, which levied a 4% emergency telephone operational charge to pa y for a new County-wide radio system. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. 19. MR #03239 - COMMUNITY AND ECONOMIC DEVELOPMENT - COMMUNITY AND HOME IMPROVEMENT DIVISION - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ALLOCATION METHODS The Community and Home Improvement Division (CHI) is recommending changes to its Community Development Block Grant appropriation methodology. This formula is reviewed every ten years following availability of new census data. Proposed changes to the methodology were developed by the CHI Citizens Advisory Council's review committee. Mr. Palmer indicated that Planning and Building Co mmittee had reviewed these recommendations and amended the resolution to maintain the current funding levels at a one -third, two-thirds ratio for communities participating in this program. He indicated that the proposed report before the Finance Committee would clarify these actions. Suarez moved to report to recommend changes to the resolution as follows: 1) Amend Ninth WHEREAS WHEREAS the Citizens Advisory Council accepted and approved recommended to the Planning and Building Committee the review committee's appropriation recommendations on August 13, 2003 by a roll call vote of 9 yeas and 1 nay; and 2) Amend Tenth WHEREAS WHEREAS the Citizens Advisory Committee Planning and Building Committee recommends the Board of Commissioners approval of the committee's proposed CDBG appropriation allocation modifications which a.) deduct administrative funds up to twenty percent from the grant and apportions allocates forty 33.3% percent of the grant balance to the Oakland County Home Improvement Program and sixty 66.7% percent of the balance to participating communities, b.) allocate community funding by a formula expressed as (Population of Community R) + 3 (Low/mod Income Households in Community R) ÷ 4 = Allocation Percentile and FINANCE COMMITTEE Page 8 September 11, 2003 c.) grant a minimum of $8,000 to any participating community that generates less than $8,000 under the formula; and 3) Strike the Eleventh WHEREAS Supported by Zack. Motion to report to amend the resolution carried unanimously on a roll call vote with Moffitt and Gregory absent. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. 20. MR #03233 - BOARD OF COMMISSIONERS - ACCEPTANCE OF GIFT TO THE OAKLAND COUNTY INTERNATIONAL AIRPORT The resolution was introduced by Commissioner David Moffitt to allow the airport to accept the gift of a collection of some 70 hand -crafted model airplanes. The collection is valued at over $12,000. MR #83204 requires that g ift donations valued at or above $10,000 be accepted through resolution. The airplanes will be displayed in the lobby/terminal of the Oakland County International Airport, with credit to the builder and donor, Mr. Charles Jacobs. The donation will be acc ounted for in the appropriate department's donation account and recorded as a general fixed County asset. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. 21. BOARD OF COMMISSIONERS - 2003 COUNTY GENERAL FUND PROPERTY TAX AND PARKS AND RECREATION TAX RATES The resolution authorizes each Supervisor of the various townships and Assessing Officers of the several cities of Oakland County to spread on their respective tax rolls for the year 2003 tax rates to be applied to the 2003 Taxable Value of all properties located within their respective jurisdictions as follows: the 2003 County General Property Tax Levy of 4.1900 Mills, the voted for Parks & Recreation 0.2436 Mill and the Huron-Clinton Park Authority 0.2161 Mill. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Patterson , Moffitt and Gregory absent. 22. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION - CONCURRENCE OF OAKLAND COUNTY BOARD OF COMMISSIONERS WITH COUNTY EQUALIZATION MANAGER TO ELECT TO AUDIT HOMESTEAD EXEMPTIONS UNDER THE PROVISIONS OF PUBLIC ACT 105 OF 2003, MCL 211.7CC(10) Management and Budget is requesting authorization for the Oakland County Equalization Manager to elect to audit homestead exemptions under the provision of Public Act 105 of 2003. If the County chooses to participate under this Act, action must be taken no later than October 1, 2003. The Act will provide the County with the same authority as the State Treasury to audit and deny improper homestead exemptions for the current year and three prior years. PA 105 imposes interest of 1-1/4 percent per month on denied homestead exemptions. Interest is earmarked for townships/cities, counties and the Department of FINANCE COMMITTEE Page 9 September 11, 2003 Treasury, with 70% going to the entity denying the exemption and the remaining 30% being shared by the remaining entities . A special revenue fund will be established to record all expenditures incurred and revenue received. Ms. Van Pelt explained that this resolution would allow the County to opt into the program and authorizes establishment of the required Special Revenue Fund. An analysis will be done to identify what expenses can be charged to the fund. Interest and penalties will offset costs. Suarez moved to recommend approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously o n a roll call vote with Moffitt and Gregory absent. 23. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2003 THIRD QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS This item was distributed to commissioners at the previous meeting. Mr. Soave explained that page 25 provided a summary of FY 03 Third Quarter General Fund/General Purpose Revenue and Expenditures by Department, with a favorable amount of $13,357,859.97. This favorability, primarily due to personnel turnover, will be used to reimburse the $1 1.6 million General Fund dollars that were used during FY 03. Additionally, of the $12.3 million Budget Transition Fund, $8.1 million was used to balance the FY 04 and 05 budgets. Dependency on State revenue has been reduced for the FY 04-05 budget. Mr. Soave explained that the hiring freeze was lifted in March following department's having met their budget tasks to balance the FY 03 budget. Palmer moved to recommend approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. COMMUNICATIONS A. Department of Information Technology - Non-52nd District Court Technology Incentive Funds - 51st District Court Imaging Project B. Circuit Court/Friend of the Court - FY 2004 Medical Support Enforcement Reimbursement Application C. Department of Personnel - Optional Supplementary Incentive to Recruit Chief Forensic Toxicologist for Medical Examiner's Office D. Arenac County Board of Commissioners - Resolution to Stress the Importance of Revenue Sharing to Counties and Request that no Further Cuts be Made Palmer moved to receive and file Communication Items A - D. Supported by Patterson. Motion carried on a voice vote. CLOSED SESSION Corporation Counsel Litigation Settlement: Estate of Lucretia Dowell v OC Medical Care Facility. Crawford moved that the meeting be closed for the purpose of discussing pending litigation. FINANCE COMMITTEE Page 10 September 11, 2003 Supported by Suarez. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. The Chair declared the meeting closed at 10:25 a.m. The meeting resumed in open session at 10:35 a.m. Palmer moved that Corporation Counsel be authorized to proceed in accordance with the directives set forth in closed session. Supported by Zack. Motion carried unanimously on a roll call vote with Moffitt and Gregory absent. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:36 a.m. ________________________ _______________________________ Helen Hanger Nancy Wenzel Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.