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HomeMy WebLinkAboutMinutes - 2003.10.07 - 35849 October 7, 2003 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Bill Bullard, Jr., Eric Coleman, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers, Eric S. Wilson and David Coulte r PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: Facilities Management Mike Hughson, Property Management Specialist Dick Johnston, Manager FM&O Planning & Economic Development Mary Langhauser, Supervisor Community and Economic Development Dennis Toffolo, Director Hayes Jones, Deputy Director County Executive Robert Daddow, Asst. Deputy County Executive Corporation Counsel Jody Schaffer, Assistant Corporation Counsel Support Services Todd Birkle, Manager Information Technology Patricia Coates, CLEMIS Administrator Others James Orr, Johnson Controls William Furtaw, Oakland Community College Board of Commissioners Tom Middleton, District # 4 Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None Planning & Building Committee Page 2 October 7, 2003 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers Eric S. Wilson David Coulter Charles E. Palmer Chairperson Bill Bullard, Jr. Vice Chairperson Eric Coleman Minority Vice Chairperson APPROVAL OF September 23, 2003 MINUTES Rogers moved to approve the Minutes of September 23, 2003 as pri nted. Supported by Coleman. Motion carried on a voice vote. CONSENT AGENDA Wilson moved to approve the Consent Agenda Items A – F. A. Facilities Tour – North Office Building – Commissioner Long B. Facilities Tour – Central Heating Plant – Commissioner Roge rs C. Facilities Tour – Pontiac Health Building and Oakland County Market – Commissioner McMillin D. Facilities Management – Letter of Transmittal – Lease with Option to Purchase Catalpa Park Property September 18, 2003 E. Resolution – Charter Township of White Lak e – Establishment of Lake Improvement Board for Lake Neva F. Oakland County Building Authority Minutes – August 13, 2003. Supported by Coleman. Item D – Facilities Management – Letter of Transmittal – Lease with Option to Purchase Catalpa Park property September 18, 2003. Commissioner Palmer requested a copy of the Lease with Option to Purchase be presented to the Committee for approval. Item E – Resolution – Charter Township of White Lake – Establishment of Lake Improvement Board for Lake Neva. C ommissioner's Palmer and Wilson requested enlightenment regarding the establishment of a Lake Board. It was suggested Joseph Kozma from the Drain Commissioner Office attend the next Planning & Building Committee meeting to explain the process. Item F – Oakland County Building Authority Minutes – August 13, 2003. Commissioner Palmer requested an explanation of Change Orders 1 through 10 totaling $13,281,891.00 for the 52 -3 Rochester District Court/Sheriff's Substation project that are being incorporated into the contract. Wilson moved to amend his original motion to approve Items A, B and C and to carry Items D, E and F over to the next Planning & Building Committee meeting for further discussion. Supported by Coleman Motion carried on a voice vote. Item C – Facilities Tour – Pontiac Health Building and Oakland County Market – Commissioner McMillin. Regarding the Oakland County Market, Commissioner Coulter asked if the two items mentioned, additional lighting and cleanliness should be "reviewed or followed up on"? Commissioner McMillin indicated he meant reviewed. Item F – Oakland County Building Authority. Commissioner Coulter pointed out Jim VanLeuven is a member of the Building Authority representing the Board of Commissioners. He questi oned whether a new representative should be appointed as Mr. VanLeuven has transferred to the County Clerk's office. Commissioner Palmer indicated he had talked to Chairperson Law regarding this issue and expected to have an answer soon. Planning & Building Committee Page 3 October 7, 2003 Chairperson Palmer indicated Facilities Management requested Item 3 – Facilities Management – Request for Authorization to Negotiate Lease for Downtown Design Studio – Main Street Oakland County Program (17 South Perry Street, Pontiac) be removed from the agenda. There were no objections. CENTRAL SERVICES – DONATION OF A VEHICLE TO THE OAKLAND COMMUNITY COLLEGE CREST CENTER Oakland County Central Services has a patrol vehicle which will be disposed of at the next county auction that they would like to donate to the Oakland Community College Combined Regional Emergency Services Training (CREST) Center. CREST is the only center in the Midwest that provides opportunities for joint training of law enforcement, fire an d emergency medical personnel in real -life emergency and anti - terrorist scenarios. The estimated value of the vehicle is $7,000. The mobile data computer and possibly the video camera will be removed and the vehicle will be donated in an "as is" condition . CREST will be responsible for repair and maintenance of the vehicle. Rogers moved approval of the attached suggested resolution. Supported by Coulter. Motion carried on a unanimous roll call vote. Commissioner Long expressed interest in touring t he CREST facility. Mr. William Furtaw, Director of Emergency Services Training Programs extended an invitation suggesting a visit be scheduled after the "Burn Building" is completed. He can be contacted at 248 -232-4212. COMMUNITY & ECONOMIC DEVELOPMENT – INTRODUCTION OF NEW DEPUTY DIRECTOR Mr. Toffolo, Director, introduced Mr. Hayes Jones who has joined the Department of Community & Economic Development as Deputy Director. Mr. Jones previously worked in Community and Economic Development for three yea rs, was a Vice President for American Air Lines, an Executive with ProAir and an executive at Stroh's Brewery, as well as running his own business. Mr. Jones is also a two time Olympic medalist. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUT ION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA, CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS AND APPROVING PROJECT PLAN (GENERAL MILL SUPPLY CO. PROJECT) - CITY OF WIXOM This project was originally to be located in Lyon Township. The Economic Development Corporation of Oakland County is requesting approval of the Project Area and Project District Area and to confirm the appointment of Ron Nordstrom and Kevin Hinckley as directors to the Board of the EDC who are representative of neighborhood re sidents and business interests likely to be affected by this Project. This Project consists of the acquisition of land and the construction of an approximately 60,000 square foot manufacturing facility and the acquisition and installation of machinery and equipment, furniture and fixtures. General Mill Supply Company recycles paper and plastic. Six to eight new jobs will be created and 16 existing jobs will be retained. Total Project cost is $6,000,000. Coleman moved approval of the attached suggested resolution. Supported by Rogers. Motion carried on unanimous roll call vote. Planning & Building Committee Page 4 October 7, 2003 DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE VILLAGE OF MILFORD FOR THE NEW COUNTY- WIDE RADIO SYSTEM The Board of Commissioners authorized a four - percent emergency telephone operational charge to pay for a new countywide radio system that will have the ability to encompass all public safety agencies and create interoperability between public safety agencies. The Construction License and Lease Agreement with the Village of Milford will construct a tower located at 1100 Atlantic Street, Milford, Michigan. The County will sell the tower to the Village of Mil ford for one dollar upon completion, and the Village of Milford will lease the County space on the tower for one dollar per year. Commissioner McMillin requested CLEMIS supply a breakdown of income derived from the six countywide radio system towers the County owns. Commissioner McMillin also requested an accounting of the 4% surcharge enacted to fund the CLEMIS project indicating revenues and expenditures plus expected revenues and expenses. Ms. Coates indicated the Finance Committee receives a quarte rly report and would be happy to supply one to the Planning & Building Committee. Long moved approval of the attached suggested resolution. Supported by Wilson. Motion carried on unanimous roll call vote. OTHER BUSINESS/ADJOURNMENT Chairperson Palmer announced the annual Planning & Building Committee year -end luncheon will be on Tuesday, December 2, 2003 at Look Out Lodge. Dan Hunter of Planning & Economic Development Services has arranged for the Committee to tour the One Stop Shop after the meeting on October 21, 2003. There being no further business to come before the Committee the meeting was adjourned at 9:52 a.m. ________________________________ ________________________________________ Nancy Wenzel, Committee Coordinator Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.