Loading...
HomeMy WebLinkAboutMinutes - 2003.10.09 - 35852CHUCK MOSS Chairperson DAVID L. MOFFITT Vice Chairperson VINCENT GREGORY Minority Vice Chairperson October 9, 2003 Chairperson Moss called the meeting of th e Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, David L. Moffitt, Vincent Gregory, Charles Palmer, William Pa tterson, Hugh D. Crawford, Peter Webster, George Suarez, Helaine Zack. COMMITTEE MEMBERS ABSENT WITH NOTICE: Thomas Middleton OTHERS PRESENT : ANIMAL CONTROL Lawrence Obrecht, Manager Joanie Toole, Sergeant Heidi Hawley, Sergeant COMMUNITY CORRECTIONS Barb Hankey, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Supervisor Michael Pohlod, Analyst Dale Polley, Accountant HUMAN RESOURCES Ed Poisson, Director INFORMATION TECHNOLOGY Jim Taylor, Chief MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PURCHASING Jack Smith, Chief SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager Charles Snarey, Captain TREASURER Keith Sawdon, Chief Deputy MAXIMUS Ron Wohl, Consultant BOARD OF COMMISSIONERS Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Patterson moved approval of the minu tes of September 11, 2003, as printed. Supported by Zack. Motion carried on a voice vote. PUBLIC COMMENT Mr. Holdsworth recognized Mr. Soave for having been elected by his peers to the position of OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer William Patterson Hugh D. Crawford Peter Webster Thomas Middleton George Suarez Helaine Zack FINANCE COMMITTEE Page 2 October 9, 2003 president of the Michigan Municipal Finance Officers Association. 5. CONTINGENCY REPORT Ms. Fournier noted that the FY 2003 Contingency Fund report had been corrected to show that Item 9 from the September 11, 2003, meeting (Sheriff - Reclassify Deputy II to Sergeant for South Oakland County Resource T eam) did not affect the FY 03 balance of $354,450. Since that time, no other items have impacted the Fund and the year -end balance remains at $354,450. The Adopted FY 2004 Contingency Fund Balance of $200,000 will not be affected by items on today's agenda. The 2004 Fiscal Year began October 1, 2003. Mr. Webster asked for information regarding FY 03 appropriations to the Traffic Improvement Association. Ms. Fourner explained that the total appropriation for FY 03 was $45,000, which included a one - time appropriation of $15,000 per MR #03108 and an ongoing appropriation of $30,000. Moffitt moved to receive and file the Contingency Report dated October 2, 2003. Supported by Gregory. Motion carried on a voice vote. CONSENT AGENDA 6a. MR #03269 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF KEEGO HARBOR - FISCAL YEAR 2003 ALLOCATION The City of Keego Harbor is requesting reimbursement of its FY 2003 $945.57 West Nile Virus Fund allocation for expenses incurred in the City's effort s to eradicate mosquito habitat. 6b. MR #03272 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF MILFORD - FISCAL YEAR 2003 ALLOCATION The Village of Milford is requesting reimbursement of its FY 2003 $2,317.10 West Nile Virus Fund allocation for expenses incurred in the Village's efforts to eradicate mosquito habitat. 6c. MR #03271 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ORCHARD LAKE VILLAGE - FISCAL YEAR 2003 ALLOCATION The City of the Village of Orchard L ake is requesting reimbursement of its FY 2003 $1,263.00 West Nile Virus Fund allocation for expenses incurred in the Village's efforts to eradicate mosquito habitat. 7. MR #03270 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF WATERFORD - FISCAL YEAR 2003 ALLOCATION Waterford Township is requesting reimbursement of its $262,893.19 annual Environmental Infrastructure Fund allocations for FY 2003 for expenses directly related to sanitary sewer and water main extensions, lift station modifications, etc. Palmer moved to recommend approval of the Consent Agenda Fiscal Notes, 6a - 7. Supported by Suarez. FINANCE COMMITTEE Page 3 October 9, 2003 Motion carried unanimously on a roll call vote with Middleton absent. REGULAR AGENDA 8. MR #03264 - SHERIFF'S DEPARTMENT - FY 2003 LOCAL LAW ENFORCEMENT BLOCK GRANT ACCEPTANCE Oakland County has been awarded $74,606 by the U.S. Department of Justice Local Law Enforcement Block Grant program for FY 2003. A County match of $10,419 is required for a total project award of $85,025. Funding will be used to purchase one transport van, eight Motorola prep radios, one portable projector, one tripod, two wireless mouse, ten headphones for transcription, one full size transcribing machine, one microcassette auto transcribing machine, Mugshot/FamCare interface files, one security system and two Preliminary Breath Testing machines. Funding is available for a two-year period beginning with Oakland County's request for grant fund drawdown. Zack moved approval of the atta ched suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Moffitt and Middleton absent. 9. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - ACCEPTANCE OF 2003/2004 COMMUNITY CORRECTIONS GRANT Oakland County has been awarded a FY 2003/2004 Community Corrections (CC) grant of $3,046,931 for the period October 1, 2003, through September 30, 2004. This is a $104,470 increase from the previous award. The Grant award consists of $106,000 for Community Ser vice, $26,000 for Education, $117,414 for Employment and Training, $45,000 for Intensive Supervision, $572,816 for Pretrial Services, $40,000 for Substance Abuse, $462,864 for Case Management, $103,037 for CC Advisory Board administration and $1,573,800 fo r Probation Residential Centers. Ms. Hankey advised the committee that she has drafted a letter to the State regarding Corporation Counsel's concerns as to contract language on staffing standards and would provide the Board of Commissioners with a copy of their response once it had been received. Palmer moved approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Middleton absent. 10. MR #03281 - PUBLIC SERVICES DEPARTMENT - ANIMAL CONTROL DIVISION - ACCEPTANCE OF GIFT TO THE OAKLAND COUNTY ANIMAL CARE CENTER The Oakland County Animal Control Division is requesting authorization to accept a gift donation of $64,707 from the Estate of Florenco Brana to assist with providing quality care to animals entrusted to the Animal Care Center. This donation will be placed in the Legacy Fund to be used in accordance with the directives of the estate. These funds are being accepted pursuant to MR #83204, Procedures for Acceptance of a Gift Don ation from Private Sources. Mr. Obrecht provided a brief summary of recent activities involving Animal Control, which include installation of outdoor runs and a bark park, the establishment of a 501(c)3 to accept donations for spaying and neutering and th e creation of a new web site (information distributed). Also under consideration is an Internet license, spay and neuter voucher program. Mr. Obrecht indicated that the Animal Control facility has not been updated in many years. He circulated a copy of facility recommendations developed by Harley Ellis. Several of these FINANCE COMMITTEE Page 4 October 9, 2003 recommendations are being pursued to create a more customer and kid friendly atmosphere. He explained that he was looking for an architect to donate their services in developing drawing s to establish cost figures for these improvements. Other improvements being considered are the installation of a well for emergency situations, constructing a steel building behind the current garage and converting the current garage into a quarantine ar ea, and the construction of a gazebo in front of the building for adoption events, etc. Information Technology is also assisting Animal Control in developing more effective tracking and reporting methods. The entire staff is also undergoing training and an evaluation of needs shall be performed at the end of November. Mr. Obrecht also explained that he has requested the hiring of either several veterinarian technicians or a veterinarian. A short-term contracted veterinarian is currently handling this wo rk with assistance from Sgt. Holly. Mr. Obrecht explained that his goal was to have every cat and dog sterilized prior to adoption. Patterson moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Middleton absent. 11. MR # 03279 - DEPARTMENT OF INFORMATION TECHNOLOGY - REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE Information Technology is requesting authorization to expand its Master Fee Structure to include an expanded standard pricing schedule for all new and future shopping cart products, payments and express checkout products. This functionality is being added as part of the IT strategic rollout of a comprehensive eGovernment program and will allow for the payment of tickets, tax receivables and delinquent taxes. The Fiscal Note contains the pricing schedule for these products. Suarez moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Middleton absent. 12. INDIRECT COST EXPLANATION Mr. Soave explained that this process was done in -house for many years until 1997 at which time it was decided it would be more efficient to contract this work out. Maximus, Inc. was the successful bidder and this service was authorized per resolution. The second bid process also resulted in an award of contract to Maximus. Mr. Soave noted that Maximus performs this function for sixty communities and counties, as well as the state. Indirect Cost Plan information was distributed. Mr. Wohl explained that this plan is required under Federal regulations to allow for capture of administrative costs from third parties. This information is used to obtain grant funding. Costs for General Fund departments to support various activities are allocated to non -general funds - internal services and enterprise fund operations. A draft plan is submitted to Fiscal Services and departments are invited to review these costs and provide input. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division - Contract Exception Report for the Month of September, 2003 Crawford moved to receive and file Communication Item A. Supported by Palmer. FINANCE COMMITTEE Page 5 October 9, 2003 Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:00 a.m. ________________________ _______________________________ Helen Hanger Nancy Wenzel Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.