Loading...
HomeMy WebLinkAboutMinutes - 2003.10.22 - 35854 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE October 22, 2003 The meeting was called to order by Chairperson Middleton at 9:35 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas Middleton, Chairperson, Eileen Kowall, Sue Ann Douglas, Greg Jamian, Mike Rogers, Eric S. Wilson, Eric Coleman and George Suare z PERSONNEL COMMITTEE MEMBERS ABSENT: Mattie Hatchett OTHERS PRESENT: Human Resources Edwin Poisson, Director Mary Holden, Deputy Director Nancy Scarlet, Manager Jennifer Mason, Supervisor Jordie Kramer, Analyst Karen Jones, Analyst Mary Pardee, Analyst Heather Mason, Analyst Lori Motyka, Analyst Clerk/Register James VanLeuven, Deputy Phyllis Miskin, Chief Micrographics Circuit Court Kevin Oeffner, Court Administrator Circuit/Family Court Lisa Langton, Administrator Board of Commissioners Charles E. Palmer, District #19 Harvey Wedell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator Thomas E. Middleton Chairperson Eileen T. Kowall Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Sue Ann Douglas Greg Jamian Mike Rogers Eric S. Wilson Eric Coleman George W. Suarez Personnel Committee Page 2 October 22, 2003 PUBLIC COMMENT None. APPROVAL OF MINUTES OF September 24, 2003 Coleman moved to approve the minutes of September 24, 2003 as printed. Supported by Wilson. Motion carried on a voice vote. APPROVAL OF MINUTES OF October 8, 2003 Coleman moved to approve the minutes of October 8, 2003 as printed. Supported by Wilson. Motion carried on a voice vote. HUMAN RESOURCES – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS A revised list was distributed to the Committee. Under provisions of Section VI -H-I, of the Merit System Resolution the Human Resources Department is requesting extension of 12 eligibility lists for six months. Jamian moved to approve the extension of the requested Eligibility Lists. Supported by Wilson Motion carried on a unanimous roll call vote with Kowall, Hatchett and Rogers absent. MR #03280 COUNTY CLERK/REGISTER OF DEEDS – CREATION OF THREE (3) PR FUNDED MICROGRAPHIC EQUIPMENT OPERATOR I POSITIONS The County Clerk/Register is requesting the creation of three proprietary funded Micrographic Equipment Operator I positions until December 31, 2006 to expedite the preparation, filming and storage of court case files. The high volume of daily workload does not allow for current staff to undertake the process of filming the backlog of files. The creation of these positions will not have an impact on the General Fund. Wilson moved the Personnel Committee Report to the full Board with the recommendation MR #03280 be adopted. Supported by Coleman. Motion carried on a unanimous roll call vote with Hatchett and Rogers absent. Personnel Committee Page 3 October 22, 2003 HUMAN RESOURCES DEPARTMENT – AUTHORIZE THE COUNTY TO EXTEND THE MEDICAL BENEFITS FOR DEPENDENTS OF EMPLOYEES CALLED TO ACTIVE MILITARY DUTY This resolution is designed to provide medical care benefits for dependents of Oakland County employees currently on active duty in the United States Armed forces. However, it only refers to the September 11th act of terrorism. The Committee felt the scope of active duty should be broadened to include the war against terrorism. Coleman moved to postpone consideration of this resolution until the November 5, 2003 Personnel Committee meeting. Supported by Kowall. Motion carried on a voice vote. HUMAN RESOURCES – FISCAL YEAR 2004 WAGE REOPENER FOR EMPLOYEES REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL (GELC) Oakland County and the Government Employees Labor Council has negotiated a wage reopener for Fiscal Year 2004 for approximately 125 employees of Children's Village. This agreement provides for a 2.0% increase with the pay period beginning September 20, 2003. Coleman moved approval of the attached suggested resolution. Supported by Jamian. Motion carried on a unanimous roll call vote with Hatchett and Rogers absent. HUMAN RESOURCES – SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY 2003 The Salary Administration Plan approved for Grades 1 – 21 provides a process for departments and employees to request a review of the salary grade placement of classifications. This resolution requests several classifications to be retitled with no change in salary grade and one reclassification; GIS Enterprise Data Tech (Grade 10) to a new class titled GIS Enterprise Data Technician II (Grade 11). Suarez moved approval of the attached suggested resolution. Supported by Coleman. Motion carried on unanimous roll call vote with Hatchett and Rogers absent. Personnel Committee Page 4 October 22, 2003 HUMAN RESOURCES/EMPLOYEE RELATIONS DIVISION – 2002 AFFIRMATIVE ACTION REPORT – AVAILABLE FOR QUESTIONS This Report was presented at the previous Personnel Committee meeting and was brought back by the request of the Committee. Commissioner Coleman stated he had some concerns regarding the Leadership Academy's selection process, number of applicants, the number accepted and demographics in relation to minorities. The Human Resources Department indicated they would supply this information. STATE REVENUE ESTIMATION CONSENSUS UPDATE AND RELATED ACTIONS A memo from L. Brooks Patterson, dated October 21, 2003 to Elected Officials, Department Heads and Division Managers was distributed. The State of Michigan has announced an additional shortfall of approximately $900 million dollars for FY 2004. It is expected the State will cut various programs, grants and revenue sharing. At this time it is not known exactly what cuts will be made or how they will impact Oakland County's budget. Mr. Patterson has placed a hiring freeze on all County positions effective October 10, 2003. In addition a freeze is being put on all transfers, promotions and early salary increases. Exceptions to the hiring freeze are positions that are: 1. Required for 27 hour 7 day a week operations, 2. Fully funded by special revenue, and 3. Those filled by part-time non-eligible employees. Commissioner Jamian requested a written process detailing the steps, and questions, a manager of a department must take/answer to obtain approval to add employees. Coleman moved to Receive & File. Supported by Kowall. Motion carried on a voice vote. Chairperson Middleton suggested the Committee deal with Communications before the Report from the Personnel Study Committee. There was no objection. COMMUNICATIONS: Douglas moved to receive and file A. Position Change Summary Report Supported by Coleman. Motion carried on a voice vote. REPORT FROM PERSONNEL STUDY COMMITTEE – REGARDING BOC ADMINISTRATIVE DIRECTOR Commissioner Kowall distributed copies of the proposed Report to the Committee. Commissioner Rogers supplied copies of a Request for Salary Review for Committee consideration. Personnel Committee Page 5 October 22, 2003 Commissioner Palmer expressed his disappointment in the lack of communication between the Study Group and Board of Commissioners. He felt Commissioners should have had more notice of the Study Group meeting schedule. Commissioner Palmer also suggested that by following the Board Rules some of the suggestions made by the Study Group would be solved without additional specific direction from the Study Group. He also felt a national search for candidates for this position is unnecessary as experience in local government, with the ability to deal with County issues and politics, is more desirable. After considerable Committee discussion Commissioner Douglas suggested this item be postponed to Wednesday, October 29, 2003 at 9:30 a.m. to allow Committee members time to consider the proposed resolutions. There was no objection. ADJOURNMENT: There being no further business to come before the Committee the meeting was adjourned at 12:43 p.m. _______________________________________ Nancy Wenzel, Committee Coordinator __________________________________________ Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.