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HomeMy WebLinkAboutMinutes - 2003.11.04 - 35857 November 4, 2003 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Bill Bullard, Jr., Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers, and Eric S. Wilson PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Eric Coleman and David Coulter OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Management Specialist Paul Hunter, Manager Community and Economic Development Dennis Toffolo, Director Planning & Economic Development Dan Hunter, Manager Dave Schreiber, Supervisor Drain Commissioner Joseph Kozma, Deputy & Manager Sheriff Dale Cunningham, Manager Damon Shields, Captain Corporation Counsel Judy Cunningham, Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel Solid Waste Martin Seaman, Manager Others James Orr, Johnson Controls Board of Commissioners Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None APPROVAL OF October 7, 2003 MINUTES Rogers moved to approve the Minutes of October 7, 2003 as printed. Supported by Wilson. Motion carried on a voice vote. Planning & Building Committee Page 2 November 4, 2003 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers Eric S. Wilson David Coulter Charles E. Palmer Chairperson Bill Bullard, Jr. Vice Chairperson Eric Coleman Minority Vice Chairperson CONSENT AGENDA McMillin moved to approve the Consent Agenda Items A – C. A. Coordinating Zoning Committee Minutes, September 23, 2003 B. Coordinating Zoning Committee Minutes, October 21, 2003 C. Facilities Management – Catalpa Park Lease with Option to Purchase Between City of Southfield and Oakland County Supported by Wilson. Item C – Facilities Management – Letter of Transmittal – Lease with Option to Purchase Catalpa Park property. Mr. Hughson indicated he received a response from the City of Southfield yesterday and forwarded it to Corporation Counsel. After f inalization the Lease will be presented to the Committee for approval. Chairperson Palmer requested wording be included in the Lease to the effect – "the sale will be conducted in accordance with the policies of Oakland County for sale of property." Items A and B – Coordinating Zoning Committee Minutes - Chairperson Palmer questioned the motion made in the September 23 and October 21 Coordinating Zoning Committee minutes in that they approve the action. He feels the action would be better stated as a r ecommendation, not approval. Motion to approve the Consent Agenda carried on a voice vote. COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION – RESOLUTION APPROVING AUTOMATION ALLEY SMARTZONE COOPERATIO N AGREEMENT Knollenberg moved approval of the attached suggested resolution. Supported by Rogers. The Cities of Southfield and Troy established the Automation Alley Joint Local Development Finance Authority on April 24, 2003 and May 5, 2003 respectiv ely. The Michigan Economic Development Corporation, the City of Rochester Hills and the Local Development Authority of the City of Rochester Hills entered in a SmartZone Agreement establishing the Rochester Hills Certified Technology Park. The Rochester Hills Certified Technology Park SmartZone Agreement requires the adoption of a "Cooperative Agreement" between all SmartZone partners. The partners include the City of Southfield, City of Troy, City of Rochester Hills, Oakland County, Automation Alley, La wrence Technological University and Oakland University. This resolution approves the Automation Alley SmartZone Cooperative Agreement between the above mentioned partners. The main thrust of the SmartZone is to enable the entities to more effectively market themselves and Oakland County. McMillin moved to amend the resolution by adding a paragraph stating: "Such marketing efforts shall not be used to promote any elected official in print, or on the radio or television." Motion failed due to lack of supp ort. Motion to approve carried on a roll call vote: Palmer, Bullard, Knollenberg, Long, Rogers and Wilson - Yes McMillin – No Coleman and Coulter - Absent Planning & Building Committee Page 3 November 4, 2003 COMMUNITY AND ECONOMIC DEVELOPMENT – DEPARTMENT/PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION – RESOLUTION APPROVING AMENDMENT TO THE BOUNDARIES OF THE JOINT LOCAL DEVELOPMENT FINANCING AUTHORITY BETWEEN THE CITY OF SOUTHFIELD AND THE CITY OF TROY On May 8, 2003 the Oakland County Board of Commissioners approved the creation of a Joint Local Development Finance Authority between the City of Southfield and the City of Troy. Southfield is seeking an amendment to the boundaries of the Joint Local Development Finance Authority. The capture of the growth in property taxes for use within the certified technology park shall be for a period of up to 15 years, beginning with the establishment of the Authority and not the date of this amendment. Knollenberg moved approval of the attached suggested resolution. Supported by Wilson. Motion to approve carried on a roll call vote: Palmer, Bullard, Knollenberg, Long, Rogers and Wilson - Yes McMillin – No Coleman and Coulter - Absent RESOLUTION – CHARTER TOWNSHIP OF WHITE LAKE – ESTABLISHMENT OF LAKE IMPROVEMENT BOARD FOR LAKE NEVA Mr. Kozma, Deputy and Manager of the Drain Commissioner distributed materials and explained the process and purpose of establishing a Lake Improvement Board. A lake improvement board has the authority to establish a specia l assessment district and collect taxes from the residents within the lake improvement district for projects to improve the health of the lake. Bullard moved to Receive & File. Supported by Long. Motion carried on a voice vote. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE FOR SHERIFF'S DEPARTMENT, 5782 TEREX AVE., SUITE A, CLARKSTON, MI 48346 The Departments of Facilities Management and the Sheriff have negotiated the terms of a three year lease agreement at a rental rate of $2,000 per month for use of an industrial building located at 5782 Terex Avenue, Suite A, Clarkston, Michigan. The effective date of the lease is November 1, 2003. This facility will be used for storage and routine maintenance of various pieces of the Sheriff's Departments mobile enforcement equipment. Wilson moved approval of the attached suggested resolution. Supported by Rogers. Motion carried on unanimous roll call vote with Coleman and Coulter absent. Planning & Building Committee Page 4 November 4, 2003 FACILITIES MANAGEMENT ENGINEERING –52-3 DISTRICT COURT/SHERIFF SUBSTATION CONSTRUCTION CHANGE ORDERS Paul Hunter was requested to explain "Change Orders 1 through 10 totaling $13,281,891" for this project. This project is utilizing a construction management project delivery process. The Construction Manager provides expertise on schedule, cost estimating and constructability issues. When the design is approved the manager bids out each trade separately and reviews each with the o wner (Oakland County) before awarding and entering into trade contracts. The sum of these contract amounts is then incorporated into the Managers contract with the owner by writing change orders. Change Orders 1 through 10 represent the incorporation of the trade's contracts into the Managers contract. Facilities Management agreed the terminology is confusing and will generate a change in terminology to differentiate between a change in the scope of a project versus a basic trade contract. Rogers moved to Receive & File. Supported by Long. Motion carried on a voice vote. DEPARTMENT OF WASTE MANAGEMENT – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE FORMER SANICEM LANDFILL Wilson moved approval of the attached suggested resolutio n. Supported by McMillin. Oakland County was awarded a $250,000 Brownfield Assessment Pilot Grant in 2000. Funds are used to develop County and community capacity for Brownfield Redevelopment, including assessing and investigating brownfield sites throu ghout Oakland County to identify and prepare specific properties for redevelopment, and make eligible for various grant, tax and regulatory programming. Oakland County was also awarded a $1,000,000 Brownfield Cleanup Revolving Loan Fund Grant in 2002. A proposed loan of $700,000 to the Brown Road Group, LLC is to be used as gap financing to pay for removal activities and a site wide system for methane collection and treatment. The total investment by Brown Road Group LLC is estimated at approximately $15 0 million on the property in Orion Township and City of Auburn Hills to develop this as tech/office/research/light industrial, with 3,000 jobs to be created upon completion of redevelopment. Wilson moved to amend the Resolution by adding a BE IT FURTHER R ESOLVED paragraph, "BE IT FURTHER RESOLVED the final Brownfield Clean Up Loan Agreement has not yet been received and is subject to Corporation Counsel approval." Supported by Long. Motion carried on a voice vote. Main motion as amended carried on unanimous roll call vote with Coleman and Coulter absent. OTHER BUSINESS/ADJOURNMENT Commissioner Rogers requested the Drain Commissioner attend the next Planning & Building Committee meeting to discuss the report commissioned by Oakland County that conclu ded its communities were overcharged for water and sewer service. Planning & Building Committee Page 5 November 4, 2003 There being no further business to come before the Committee the meeting was adjourned at 10:47 a.m. ________________________________ ________________________________________ Nancy Wenzel, Committee Coordinator Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.