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HomeMy WebLinkAboutMinutes - 2003.11.04 - 35858HUGH D. CRAWFORD Chairperson GREG JAMIAN Vice Chairperson HELAINE ZACK Minority Vice Chairperson November 4, 2003 Chairperson Crawford called the meeting of the Public Services Committee to order at 1:32 p.m., in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Hugh D. Crawford, Greg Jamian, Helaine Zack, Tom McMillin, Jeff Potter, John Scott, Vincent Gregory, Sue Ann Douglas and Christine Lo ng COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: COMMUNITY CORRECTIONS Barb Hankey, Manager Karen Peterson, Supervisor SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager Mandy Ford, Community Liaison EMERGENCY RESPONSE AND PREPAREDNESS Mike Sturm, Administrator Gail Novak, Chief PROSECUTOR’S OFFICE Debbie Carley, Chief Deputy David Case, Chief, Family Support Division CIRCUIT COURT Kevin Oeffner, Court Administrator FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court MEDICAL EXAMINER’S OFFICE L. J. Dragovic, Chief Medical Examiner Bob Gerds, Administrator HUMAN RESOURCES David VandeGrift, Analyst Gary Vaught, Analyst EXECUTIVE OFFICE/PUBLIC SERVICES Mike Zehnder, Director LEAGUE OF WOMEN VOTERS Selma Fisher, Observer BOARD OF COMMISSIONERS Harvey Wedell, Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 PUBLIC SERVICES COMMITTEE Tom McMillin Jeff Potter John Scott Vincent Gregory Sue Ann Douglas Christine Long PUBLIC SERVICES COMMITTEE Page 2 November 4, 2003 APPROVAL OF THE PREVIOUS MINUTES Zack moved approval of the minutes of October 7, 2003, as printed. Supported by Gregory. Motion carried on a voice vote. AGENDA ITEMS 1. 52-1 DISTRICT COURT – FY 2004 BYRNE GRANT PROGRAM – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE The Michigan Department of Community Health, Office of Drug Control Policy awarded $133,334 of grant funding to the 52-1 District Court of Novi for the period of October 1, 2003 through September 30, 2004. The funding amount includes $80,000 from the State of Michigan, and $53,334 would be funded from a pending concurrent FY 2004 grant from the State Court Administrator’s Office (SCAO). Zack moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vote. 2. PROSECUTING ATTORNEY – FY 2004 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE The State of Michigan Family Independence Agency awarded the Office of the Prosecuting Attorney $2,039,823 in grant funding for the period of October 1, 2003 through September 30, 2004. This is the 31st year of grant acceptance for this program. The funding includes $1,346,283 (66%) by the Federal Government; $622,375 (30.51%) by Oakland County; and $71,183 (3.49%) by the State of Michigan. The County match has been included in the FY 2004 adopted budget. Final approval from Corporation Counsel is pending a response from the Family Independence Agency regarding changes to the contract language. Potter moved approval of the attached suggested resolution. Suppo rted by Scott. Motion carried unanimously on a roll call vote. 3. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – 2003 – 2004 BYRNE MEMORIAL GRANT – MICHIGAN OFFICE OF DRUG CONTROL POLICY FOR PONTIAC INSTEP GRANT ACCEPTANCE The Michigan Office of Drug Control Policy awarded the Department of Public Services Community Corrections Division $146,438, which includes $109,828 (75%) of federal funds, and $36,610 (25%) is a County grant match. The funds would be used to cover the cost of two Community Corrections Specialist II positions, and continuation of these positions in the future would be contingent upon the level of funding available in the future. Zack moved approval of the attached suggested resolution. Supported by PUBLIC SERVICES COMMITTEE Page 3 November 4, 2003 Douglas. Motion carried unanimously on a roll call vote. 4. PUBLIC SERVICES/MEDICAL EXAMINER – SALARY INCREASE FOR CHIEF FORENSIC TOXICOLOGIST CLASSIFICATION The resolution authorizes an increase in salary for the Chief Forensic Toxicologist position by ten percent. This position became vacant as a result of the early retirement program. The Human Resources Department conducted a national and local salary survey of other similar Chief Forensic Toxicologist positions that require a Ph.D., and they recommended this increase in order to make the position more competitive in the labor market. Zack moved approval of the attached suggested resolution. Supported by Jamian. Motion carried unanimously on a roll call vote. 5. CIRCUIT COURT FAMILY DIVISION – FY 2004 BYRNE GRANT PROGRAM – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE The Michigan Department of Community Health, Office of Drug Control Policy awarded $274,378 in grant funding to the Circuit Court Family Division for the period of Octo ber 1, 2003 through September 30, 2004. The funding includes $164,627 from the State of Michigan, and $109,751 is a County grant match. The funds would be used to support the Circuit Court Family Division Juvenile Drug Court Program. Gregory moved approval of the attached resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 6. CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2004 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE The Michigan Family Independence Agency, Office of Child Support has awarded the Oakland County Friend of the Court $10,392,450, of which $11,305 would be funded by fees collected; $6,851,556 (66%) would be funded by the State of Michigan; and $3,529,589 (34%) is a required County match. There would also be a State supplement allocation of $388,995. The requested County match is included in the General Fund Non-Departmental Budget. Final approval from Corporation Counsel is pending a response from the Michigan Family Independence Agency (FIA) regarding FIA’s obligation in the event it terminates the contract, and incentive payments are approved by FIA. Jamian moved approval of the attached suggested resolution. Supported by Scott. Motion carried unanimously on a roll call vote. 7. CIRCUIT COURT/FRIEND OF THE COURT – 2003/2004 MEDICAL SUPPORT PUBLIC SERVICES COMMITTEE Page 4 November 4, 2003 ENFORCEMENT REIMBURSEMENT CONTRACT APPLICATION/ACCEPTANCE The Michigan Family Independence Agency (FIA) has awarded $397,588 in grant funding to the Oakland County Friend of the Court for the p eriod of October 1, 2003 through September 30, 2004. The money would be used to fund six positions within the Friend of the Court, and future level of service, including personnel, would be contingent upon the level of funding for this program. Approval from Corporation Counsel is pending a response from the FIA regarding the FIA’s obligation in the event it terminates the contract, and incentive payments are approved by FIA. Long moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vote. 8. PROSECUTING ATTORNEY, SHERIFF – FISCAL YEAR 2004 BYRNE MEMORIAL GRANT – SHERIFF NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE The Michigan Department of Community Health has awarded the Prosecut ing Attorney and the Sheriff $722,872 in funding for the Sheriff Narcotics Enforcement Team (NET). The grant period is from October 1, 2003 through September 30, 2004. The State contribution is $361,436 (50%), and the County grant match is $361,436 (50%). The Oakland County grant match has been included in the FY 2004 Adopted Budget. The continuation of this program, including positions, is contingent upon continued grant funding. Douglas moved approval of the attached suggested resolution. Supported by Jamian. Motion carried unanimously on a roll call vote. 9. PROSECUTING ATTORNEY, SHERIFF – FISCAL YEAR 2004 BYRNE MEMORIAL GRANT – CHILD ABUSE GRANT ACCEPTANCE The Michigan Department of Community Health has awarded $212,272, including a County match of $106,136 (50%), to the Prosecuting Attorney and the Sheriff for the Child Abuse Special Unit. The period of funding is from October 1, 2003 through September 30, 2004. The County match has been included in the FY 2004 Adopted Budget. The continuation of this program is contingent upon continued grant funding. Zack moved approval of the attached suggested resolution. Supported by Potter. Motion carried unanimously on a roll call vote. 10. SHERIFF’S OFFICE – DISPOSITION OF CANINE (K-9) DOG The resolution authorizes the selling of “AZY” to a former K -9 Deputy for a nominal sum. Due to the dog’s loyalty towards the Deputy and the training that was established with him, it is unsuitable for the animal to be retrained with another handler. The Depu ty is leaving the K-9 Unit. Douglas moved approval of the attached suggested resolution. Supported by PUBLIC SERVICES COMMITTEE Page 5 November 4, 2003 McMillin. Motion carried unanimously on a roll call vote. 11. SHERIFF’S OFFICE – AUTHORIZATION FOR SALE OF RECOVERED AND STOLEN PROPERTY FOR ON-LINE AUCTION The Department of Central Services has the ability to auction items on the Internet for the County of Oakland. The resolution authorizes the Oakland County Sheriff to dispose of unclaimed property in the manner prescribed in Act 54 of the Publi c Acts of 1959, as amended. The Sheriff will provide a list of sold items to the Board of Commissioners twice a year, when the request for authorization for the Spring and Fall auction is brought to the Board for approval. Zack moved approval of the attached suggested resolution. Supported by Scott. Motion carried unanimously on a roll call vote. 12. SHERIFF’S OFFICE – USE OF FORFEITED FUNDS/DARE, INTERNET & DRUG AWARENESS The resolution authorizes the Sheriff’s Office to use $25,000 from the Sherif f Department Law Enforcement Enhancement Account to purchase supplies, such as coloring books, crayons, pencils and brochures, for the Internet & Drug Awareness Program. The courts have distributed $705,500.23 (balance as of 9/30/03) to this fund, as a result of the Sheriff’s Office forfeiture efforts. Potter moved approval of the attached suggested resolution. Supported by Long. Motion carried unanimously on a roll call vote. 13. SHERIFF’S DEPARTMENT – 2003/2004 SECONDARY ROAD PATROL GRANT ACCEPTANCE The Michigan Department of State Police – Office of Highway Safety Planning has awarded Oakland County $1,173,010 in funding for the period of October 1, 2003 through September 30, 2004. The funds would be used to conduct secondary road patrol activities. No County matching funds are required. The future level of service, including personnel, is contingent upon continued funding for this program. Gregory moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 14. SHERIFF DEPARTMENT – FISCAL YEAR 2003 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM – REIMBURSEMENT AWARD ACCEPTANCE The U.S. Department of Justice, Bureau of Justice Assistance has awarded Oakland County expenditure reimbursement funding in the amount of $57,044 under the State Criminal Alien Assistance Program. There is no County match required. The reimbursement covers the cost of correction officers’ salaries and associated fringe PUBLIC SERVICES COMMITTEE Page 6 November 4, 2003 benefits for officers that were directly involved in the care and maintenance of alien inmates housed in the Oakland County Jail. The reimbursement covers the period of July 1, 2001 through June 30, 2002. Gregory moved approval of the attached suggested resolution. Supported by Jamian. Motion carried unanimously on a roll call vote. 15. COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS – TORNADO WARNING SYSTEM EXPANSION – TOWNSHIP OF HOLLY The resolution authorizes the execution of a contract with the Township of Holly to purchase one (1) tornado siren. The Township of Holly would pay 75% of the cost, and Oakland County would pay the remaining cost Oakland County would be responsible for the maintenance and electrical costs for the siren. Douglas moved approval of the attached suggested resolution. Supported by Scott. Motion carried unanimously on a roll call vote. 16. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – APPLICATION/ACCEPTANCE FOR 2003 ODP STATE HOMELAND SECURITY ASSESSMENT AND STRATEGY The Michigan State Police Emergency Management Division has allocated $20,000 for Oakland County for the Office of Domestic Preparedness State Homeland Security Grant Program Part II. These funds would aid Oakland County in establishing emergency management programs for activities associated with the completion of the 2003 ODP State Homeland Security Assessment and Strategy (SHSAS). The resolution authorizes the acceptance of these funds by Oakland County from the State of Michigan. Potter moved approval of the attached sugges ted resolution. Supported by Scott. Motion carried unanimously on a roll call vote. 17. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – AUTHORIZING RESOLUTION FOR MICHIGAN EMERGENCY MANAGEMENT ASSISTANCE COMPACT The resolution authorizes the request, provision, and receipt of inter-jurisdictional mutual assistance in accordance with the Emergency Management Act, Act 390 of the Public Acts of 1976, as amended among political subdivisions within the State. In order to maximize the prompt, full and effective use of resources of all participating governments, this resolution authorizes the adoption of the Michigan Emergency Management Assistance Compact between the Michigan State Police Emergency Management Division, on behalf of the State of Mich igan, and the County of Oakland. PUBLIC SERVICES COMMITTEE Page 7 November 4, 2003 Zack moved approval of the attached suggested resolution. Supported by Long. Motion carried unanimously on a roll call vote. 18. COUNTY EXECUTIVE/EMERGENCY RESPONSE & PREPAREDNESS – CREATE (1) PTNE OFFICE ASSISTANT I POSITION The resolution authorizes the deletion of two Summer Business Assistant positions and the creation of one General Fund/General Purpose, part -time, non-eligible Office Assistant I position in the Emergency Response & Preparedness Unit for 840 ho urs per year. The Emergency Response and Preparedness (ERP) staff has spent considerable amounts of time training two summer students each year to help with the development of a database, as well as other duties. Potter moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT Commissioner McMillin requested to see a report from Mr. Sturm in regards to the disaster training exercise that took place a couple of months ago. Commissioner Douglas concurred with that request. Chairperson Crawford suggested that Mr. Sturm submit a brief report to the Public Services Committee meeting on Tuesday, December 2, 2003. Once the final report is completed, Mr. Sturm should submit a copy of that to the committee also. There being no further business to come before the Committee, the meeting was adjourned at 2:56 p.m. ________________________________ _______________________________ Pamela Worthington Helen Hanger Committee Coordinator Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.