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HomeMy WebLinkAboutMinutes - 2003.12.01 - 35861WILLIAM R. PATTERSON Chairperson PETER H. WEBSTER Vice Chairperson DAVID COULTER Minority Vice Chairperson December 1, 2003 Chairperson Patterson called the meeting of the General Government Committ ee to order at 2:04 p.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Peter Webster, David Coulter, Bill Bullard, Martin Knollenberg, Eileen Kowall, Jeff Potter, John Scott, and Mattie Hatchett COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT EXECUTIVE OFFICE Carmen Talbot, State Government Liaison Lynn Alexander, Senior Citizen Advocate INFORMATION TECHNOLOGY Phil Bertolini, Director Joe Maletta, Manager Chithra Chakrapani, Supervisor Scott Oppmann, Chief Jim Taylor, Chief, E-Government Janette McKenna, Chief, IT Internal Services MANAGEMENT & BUDGET Laurie VanPelt, Director Art Holdsworth, Deputy Director HUMAN RESOURCES Ed Poisson, Director Nancy Scarlet, Manager Kelly Stout, Analyst FISCAL SERVICES Tim Soave, Manager HUMAN SERVICES Dr. Thomas J. Gordon, Director Cynthia Davis, Manager, Medical Care Facility CLERK/REGISTER OF DEEDS G. William Caddell, Clerk/Register Frank Millard, Deputy Clerk/Register Jim VanLeuven, Deputy Clerk/Register SHERIFF’S OFFICE Michael McCabe, Undersheriff Dale Cunningham, Business Manager OLHSA Ron Borngessor, CEO CORPORATION COUNSEL Keith Lerminiaux, Deputy Corporation Counsel William Pierson, Asst. Corporation Counsel OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Bill Bullard Martin Knollenberg Eileen Kowall Jeff Potter John Scott Mattie McKinney Hatchett GENERAL GOVERNMENT COMMITTEE Page 2 December 1, 2003 ROYAL OAK TOWNSHIP Jerry L. Saddler, Supervisor HONIGMAN, MILLER, SCHWARTZ & COHN Norman Hyman, Atty., Oak Park Property Owners RISK MANAGEMENT Julie Secontine, Risk Manager STRATEGIC PUBLIC AFFAIRS Paul Welday, Lobbyist BOARD OF COMMISSIONERS Chuck Palmer, Commissioner, District #19 Tom McMillin, Commissioner, District #11 Tom Middleton, Commissioner, District #4 Greg Jamian, Commissioner, District #16 Harvey Wedell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT Scott Oppmann handed out a memo with a summary of the Federal Emergency Management Agency’s (FEMA) Digital Flood Insurance Rate Map (DFIRM) adoption timeline. The timeline coincides directly with FEMA’s guidelines. Once the preliminary DFIRMs are produced, there would be a 90-day period for local stakeholders and residents to appeal or protest. Mr. Oppmann gave a brief overview of this timeline with the committee members, and he was available to answer questions. APPROVAL OF THE PREVIOUS MINUTES Webster moved approval of the minutes of November 3, 2003, as printed. Supported by Knollenberg. Motion carried on a voice vote. AGENDA Scott moved to bring Item #10, Board of Commissioners – Opposition to Governor’s Proposed Tax Cut Delay, up on the agenda to be addressed as Item #1 on the agenda. Supported by Knollenberg. Motion carried on a voice vote. AGENDA ITEMS 10. BOARD OF COMMISSIONERS – OPPOSITION TO GOVERNOR’S PROPOSED TAX CUT DELAY The resolution reflects the Oakland County Board of Commissioners’ request that the Governor of the State of Michigan should not delay the 0.1 percent income tax cut that was promised to Michigan taxpayers and find alternative means to address the budget shortfalls. Scott moved approval of the attached suggested resolution. Supported by Kowall. GENERAL GOVERNMENT COMMITTEE Page 3 December 1, 2003 Motion carried on a roll call vote with Coulter and Hatchett voting no. 1. INFORMATION TECHNOLOGY – INTERGOVERNMENTAL AGREEMENT TO TRANSFER GIS AND RELATED DATA TO SOUTHEAST MICHIGAN COUNC IL OF GOVERNMENTS (SEMCOG) The resolution authorizes the implementation of an agreement between Oakland County and the Southeast Michigan Council of Governments (SEMCOG). The purpose of this agreement is to allow SEMCOG access to information that is owned and maintained by Oakland County, such as Geographic Information System (GIS) and land data, at no cost. Webster moved approval of the attached suggested resolution. Supported by Scott. Motion unanimously on a roll call vote. 2. INFORMATION TECHNOLOGY 2003/2004 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY Mr. Bertolini gave a brief overview of the Quarterly Status Executive Summary. He highlighted on a few of the projects that are in process currently. One of these projects is a release of the program to allow payment of traffic tickets on line, which may be released as early as next week. The Thin Client project is currently in progress and is on schedule. The first phase of the E-Health program is completed and on schedule. This program has to do with septic requirements. Hatchett moved to receive and file the 2003/2004 Master Plan Quarterly Status Executive Summary. Supported by Scott. Motion carried on a voice vote. 3. MR #03326 – DEPARTMENT OF MANAGEMENT AND BUDGET – INTEGRATED E- FINANCIAL SYSTEM PROJECT – APPROPRIATION FOR IMPLEMENTATION PHASE I The resolution authorizes an appropriation of $2,895,812 from the Designated Fund Balance for the E-Financial System Implementation and $1,500,000 from the Designated Fund Balance for Data Privacy and Security. These monies would fund Phase I of the E- Financial System Implementation. The appropriation would be transferred to a new capital project fund titled, “Major Departmental Support Projects Fund.” A remaining balance of $554,222 in the Information Technology Fund would be transferred to the Major Departmental Support Projects Fund also to cover costs of Phase I of the E -Financial System Implementation. Mr. Holdsworth handed out a document titled, “Explanation of E - Financial System Implementation Resolution Costs and Funding.” He gave a brief overview of this document for the committee members. Webster moved to report with a recommendation that the attached suggested resolution be amended, as follows: 1. The last Whereas be moved down as an additional BE IT FURTHER GENERAL GOVERNMENT COMMITTEE Page 4 December 1, 2003 RESOLVED paragraph, and amended, as follows: WHEREAS it is recommended BE IT FURTHER RESOLVED that a Major Departmental Support Projects Fund be established to account for the expenditures related to this and other departm ental support projects with estimated aggregate expenditures over $5,000,000. Upon closeout of a particular major project, unspent project monies will be re -designated by the Board of Commissioners. 2. The NOW THEREFORE BE IT RESOLVED paragraph be amended, as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes an appropriation of $2,895,812 from the Designated Fund Balance for the E-Financial System implementation (general ledger account #9407-092000); and $1,500,000 from the Designated Fund Balance for Data Privacy and Security (general ledger account #9407 -107000) to fund Phase I of the E-Financial System implementation. The attached Schedule 1 represents a summary of projected Phase 1 costs and required appropriations. Supported by Bullard. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF HUMAN SERVICES/MEDICAL CARE FACILITY – NURSING STAFF REALIGNMENT The resolution authorizes the upward reclassification of two (2) Licensed Practical Nur se positions to General Staff Nurses; the deletion of five (5) full -time, non-eligible nursing assistant positions; the creation of two (2) full-time, eligible, PR-funded General Staff Nurse positions; and the creation of one (1) part -time, non-eligible, 1,000 hr/yr, PR-funded General Staff Nurse position. Hatchett moved approval of the attached suggested resolution. Supported by Scott. Motion carried unanimously on a roll call vote. 5. ROYAL OAK TOWNSHIP – DETACHMENT PETITIONS FILED OCTOBER 7, 2003 The Charter Township of Royal Oak filed detachment petitions on October 7, 2003 for the detachment of Royal Oak Township and certain property from the City of Oak Park. The County Clerk has completed the verification process required and has determined that the petitions filed did not contain sufficient signatures to meet the requirements of MCL 117.6. Detachment requires at least one (1) percent of the population of the city and township. Per the 2000 census there are 5,446 residents in the Charter Townshi p of Royal Oak; therefore, 352 signatures are required for a detachment to be valid. Only 255 registered voters had signed the petitions for detachment. Mr. Jerry L. Saddler, Royal Oak Township GENERAL GOVERNMENT COMMITTEE Page 5 December 1, 2003 Supervisor, recommended that the General Government Committee take no further action on the previously submitted petition. He stated that they are currently circulating substitute petitions, and they should be submitted to the County Clerk’s Office no later than December 31, 2003. Mr. Norman Hyman, attorney for t he Oak Park property owners who would be affected by the proposed detachment, stated that his understanding is that the Board of Commissioners has to determine whether the petitions are sufficient under the statute and that the Board has to take action one way or another. Corporation Counsel Bill Pearson stated that it was not necessary for the committee to take any action. Coulter moved to receive and file the letter from the Oakland County Clerk – Register of Deeds Office. Supported by Hatchett Motion carried on a voice vote. 6. BOARD OF COMMISSIONERS – OAKLAND COUNTY SENIOR PRESCRIPTION DISCOUNT PROGRAM EXTENSION The resolution authorizes the continuation of the Senior Citizen Resident Prescription Discount Program for Oakland County residents who have attained the age of sixty (60). The three-year contract expired on October 31, 2003. There are currently about 23,000 enrollees, and the resolution authorizes that the contract be renewed for two years and reviewed annually. The estimated cost to Oakland County is $150,000, which has been currently budgeted for. Knollenberg moved approval of the attached suggested resolution. Supported by Webster. Motion carried unanimously on a roll call vote. MR #03331 – BOARD OF COMMISSIONERS – HIRING PROCEDURE FOR BOARD OF COMMISSIONERS’ ADMINISTRATIVE DIRECTOR – PROGRAM AND OPERATIONS ANALYSIS The resolution authorizes the adoption of the Evaluation Procedure for the hiring of a Board of Commissioners’ Administrative Director, which was attached to the r esolution. Webster moved to report to the Board with a recommendation that the Evaluation Procedure be amended, as follows: 1. Delete Page 2 and Page 3 of the Evaluation Procedure 2. Page 1, Application Process, 1st Paragraph: Upon adoption of the Resolution by the Board of Commissioners the Oversight Committee will make best efforts to meet and post the position within ten days. Application Process, 4th Paragraph, 1st Sentence: GENERAL GOVERNMENT COMMITTEE Page 6 December 1, 2003 The Oversight Committee will may use the attached advertisements (Attachments 2 and 3), prepared by the Human Resources Department, to post the position of Administrative Director – Program and Operations Analysis. Application Process, 4th Bullet Point, 1st Sentence: • Best efforts will be made to schedule interviews are to be scheduled no later than two weeks after the deadline for applications. Supported by Knollenberg. Motion carried on a roll call vote with Hatchett voting no. 8. MR #03332 – BOARD OF COMMISSIONERS – HIRING CRITERIA FOR BOARD OF COMMISSIONERS’ ADMINISTRATIVE DIRECTOR – PROGRAM AND OPERATIONS ANALYSIS The resolution authorizes the adoption of the attached Criteria System to be Followed in the Appointment of the Board of Commissioners’ Administrative Director – Program and Operations Analysis. Coulter moved to report with a recommendation that the attached suggested resolution be adopted. Supported by Hatchett. Motion carried on a roll call vote with Bullard, Knollenberg and Potter voting no. 9. MR #03285 – BOARD OF COMMISSIONERS – SUPPORT FOR ELECTION CONSOLIDATION LEGISLATION Ms. Kowall gave a brief update of the status of this legislation. She stated that Senator Hammerstrom made some changes to this legislation, and she has some substitute bills. They will be introduced in Caucus in Lansing on the morning of December 2, 2003. Ms. Kowall suggested that the resolution be moved with the caveat that on December 11, 2003, the Oakland County Board of Commissioners’ Board meeting, the resolution would be amended to reflect the State Senate version. If the proposed changes are not known by December 11, 2003, the resolution will be removed from the Board of Commissioners’ agenda. Potter moved to report with a recommendation that the attached suggested resolution be adopted, with the caveat that on December 11, 2003 the resolution would be amended to reflect the State Senate version. If changes to this legislation are not known by that time, the resolution would be removed from the Board agenda. Supported by Scott. Motion carried unanimously on a roll call vote. 11. MR #03298 – SUPPORT THE LEGAL BIRTH DEFINITION ACT The resolution reflects the Oakland County Board of Commissioners’ concurrence with GENERAL GOVERNMENT COMMITTEE Page 7 December 1, 2003 Representative Reeves about partial-birth abortion and requests that the Oakland County legislative delegation vote in the affirmative to override Governor Granholm’s veto of the Legal Birth Definition Act. Resolution failed due to the lack of a motion. COMMUNICATIONS A. Oakland Livingston Human Service Agency (OLHSA) Board of Directors 9/24/03 Minutes B. Family Independence Agency Board Agenda for 11/18/03 C. Washtenaw County Resolution Supporting Eric Coleman Nomination for the Office of NACo Second Vice-President R. Daddow Memo Re: FY 9/20/03 Financial Statements for CLEMIS, Etc. Kowall moved to receive and file the Communications. Supported by Webster. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Mr. Webster mentioned that the City of Troy had voted no on the SmartZone Automation Alley, and he stated that he disagrees with their vote. Ms. Talbot announced the Open House of the County Store, and invited everyone to stop by to take a look at the products available for purchase. It is located on the 2 nd floor of the Executive Office Building. There being no other business to come before the committee, the meeting was adjourned at 4:56 p.m. _____________________________ ______________________________ Pamela Worthington Helen Hanger Committee Coordinator Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.