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HomeMy WebLinkAboutMinutes - 2003.12.02 - 35862 December 2, 2003 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Bill Bullard, Jr., Eric Coleman, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers, Eric S. Wilson and David Coulter PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Management Specialist Paul Hunter, Manager Dick Johnston, Manager FM&O Drain Commissioner John McCulloch, Drain Commissioner Kevin Larsen, Deputy Joe Colaianne Corporation Counsel Judy Cunningham, Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel John Ross, Assistant Counsel Others James Orr, Johnson Controls Mike Trout, Lake Waumegah Louis Kirby, Lake Waumegah Paul Hadrick, Lake Waumegah Thomas Vella, Hubert Distributors, Inc. Board of Commissioners Sheryl Mitchell, Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None Planning & Building Committee Page 2 December 2, 2003 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers Eric S. Wilson David Coulter Charles E. Palmer Chairperson Bill Bullard, Jr. Vice Chairperson Eric Coleman Minority Vice Chairperson APPROVAL OF November 4, 2003 minutes Coleman moved to approve the minutes of November 4, 2003 as printed. Supported by McMillin. Motion carried on a voice vote. CONSENT AGENDA Coleman moved to approve the Consent Agenda Items A – E A. Coordinating Zoning Committee Minutes, November 4, 2003 B. Facility Inspection of Medical Care Facility and Law Enforcement Complex – Commissioner Knollenberg C. Facility Inspection of Public Works Building – Commissioner Wilson D. Facilities Management – 2003 Capital Improvement Program – Monthly Progress Report - September, October, November E. Letter – November 6, 2003 from Chairperson Palmer to Drain Commissioner regarding Detroit Water and Sewerage Supported by McMillin. Motion to approve the Consent Agenda carried on a voice vote. Chairperson Palmer indicated he had been requested to consider Item #3, MR #03311, first. There was no objection. MR #03311 WAUMEGAH LAKE IMPROVEMENT BOARD – REQUEST FOR $150,000 LOAN FROM LONG TERM REVOLVING FUND FOR AUGMENTATION WELL PROJECT The Waumegah Lake Improvement Board is requesting a $150,000 loan from the County's Long Term Revolving Fund to pay for the design and construction of an augmentation well to attain and maintain the legal and normal level of Waumegah Lake. Waumegah Lake consists of approximately 112 acres located in Springfield and Independence Townships. In 1996 a structural failure of a private dam structure controlling the lake level occurred threatening the public health, safety and welfare and putting the lake level at risk. Following the construction of a new dam structure the lake level has not increased to the normal or legal level established by the Circuit Court. MR #02019 established a Long Term Revolving Fund to assist local units of government to finance water and sewer projects that do not require the issuance of bonds. Coleman moved the Planning & Building Committee Report to the Board with the recommendation MR #0331 be adopted. Supported by Wilson Bullard moved to amend MR #03311 as follows: In the Now Therefore Be It Resolved paragraph after …"and Special Assessment District" add "from the County Long Term Revolving Fund" And add a BE IT FURTHER RESOLVED para graph as follows: "BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its Chairperson to execute a contract, prepared by Corporation Counsel and consistent with MR #02019, for the repayment of this loan." Motion to amend supported by Coleman. Planning & Building Committee Page 3 December 2, 2003 MR #03311 WAUMEGAH LAKE IMPROVEMENT BOARD – REQUEST FOR $150,000 LOAN FROM LONG TERM REVOLVING FUND FOR AUGMENTATION WELL PROJECT (Continued) Motion to amend carried on a voice v ote. Motion to Report to the Board with the recommendation MR #03311 be adopted as amended carried on a unanimous roll call vote. DRAIN COMMISSIONER – DETROIT WATER AND SEWER DEPARTMENT In response to the Committee's request Drain Commissioner McCulloch presented a summary of the report conducted by Raftelis Financial Consulting identifying some of the areas of concern over the Detroit Water and Sewerage Department's method of setting its water and sewer rates. The findings indicate that Oakland County and other suburban customers are paying inflated rates. Commissioner McCulloch sited several areas of concern: 1) the estimate of water loss quantities, 2) depreciation expense, and 3) Return on Rate Base. Drain Commissioner McCulloch distributed copies of a proposed resolution for Committee consideration. This resolution requests the Mayor of Detroit and Detroit City Council to clarify the role of the Detroit Water Board and take the necessary action to have the rate formulation process begin earlier t o allow stakeholders sufficient time to evaluate the proposals, furthermore to employ an outside consultant to evaluate the efficiency of the Detroit operation. Coleman moved approval of the attached suggested resolution. Supported by Knollenberg. Motion carried on a unanimous roll call vote. BOARD OF COMMISSIONERS – LAKE NAME CHANGE – SPRINGLAKE TO LAKE ALICE IN THE CITY OF PONTIAC The resolution approves renaming Spring Lake to Lake Alice in memory of Alice Gustafson who passed away in March 2003. Alice was a longtime Oakland County resident, an influential community leader and philanthropist. A public hearing has been set for December 11, 2003 at 9:45 a.m. The Committee requested the petitioner notify the five property owners that abut the Lake about the proposed name change, in writing, before the December 11, 2003 Board meeting. McMillin moved approval of the attached suggested resolution. Supported by Wilson. Motion carried on a unanimous roll call vote. FACILITIES MANAGEMENT – STATUS REPORT, SALE OF EXCESS PROPERTY – VACANT LOTS FRANKLIN BOULEVARD AND HARVEY AVENUE, CITY OF PONTIAC In May 2002 Facilities Management received authorization to offer to sell these two properties to the City of Pontiac; Pontiac declined and the adjacent prope rty owners did not respond. Ads were placed in the Oakland Press and on the County website with no response. Mr. Hughson reported an offer was received yesterday for the Franklin lot for $5,000 from an adjacent property owner who has maintained the prope rty for several years. Planning & Building Committee Page 4 December 2, 2003 FACILITIES MANAGEMENT – STATUS REPORT, SALE OF EXCESS PROPERTY – VACANT LOTS FRANKLIN BOULEVARD AND HARVEY AVENUE, CITY OF PONTIAC (Continued) Coleman moved that Facilities Management be authorized to enter into negotiations with the property owner making the $5,000 offer. Supported by Bullard. Motion carried on a voice vote. Commissioner Long suggested in the future one Commissioner be assigned to physically visit property offered for sale and report to the Committee. DEPARTMENT OF FACILITIES MANAGEMENT – ESTABLISHMENT OF AN INTERLOCAL JOINT OPERATING AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE CITY OF ROCHESTER HILLS FOR OPERATION AND MAINTENANCE OF THE NEW 52 -3 ROCHESTER DISTRICT COURTHOUSE AND SHERIFF SUBSTATION, 700 AND 750 BARCLAY CIRCLE, ROCHESTER HILLS, MI 48307 Oakland County and the City of Rochester Hills are engaged in the process of constructing a new 52 -3 Rochester District courthouse and Sheriff substat ion at 700 and 750 Barclay Circle in the City of Rochester Hills on land owned by Oakland County. A sublease agreement provides for construction of a Sheriff Substation facility at 750 Barclay Circle, Rochester Hills, MI. The sublease calls for the City o f Rochester Hills to make the lease payments to be sufficient to enable the County to meet its principal and interest payments on the bonds as these payments become due. Chairperson Palmer requested the date of December 11, 2003 be inserted in the Joint Operating Agreement and in Paragraph 1. The words "or Certificate of Temporary Occupancy" be inserted after Certificate of Occupancy. Wilson moved approval of the attached suggested resolution. Supported by Long. Motion carried on unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF SECOND AMENDMENT TO LEASE 52-3 ROCHESTER DISTRICT COURT, 130 HAMPTON CIRCLE, SUITE 150, ROCHESTER HILLS, MI 48307 Oakland County is responsible for providing courthouse facilities for the 52nd District Court Units. Oakland County is constructing a new courthouse for the 52 -3 Rochester District Court scheduled for completion in the spring of 2004. The lease for the current facility expires on December 31, 2003. Terms have been negotiated to continue to occupy the existing offices on a month to month basis until June 30, 2004 at a rate of $19.50 per square foot ($1,787.50 per month). Chairperson Palmer requested the date of December 11, 2003 be inserted in the Second Amendment to Lease. Coleman moved approval of the attached suggested resolution. Supported by McMillin. Motion carried on unanimous roll call vote. Planning & Building Committee Page 5 December 2, 2003 DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF SECOND AMENDMENT TO LEASE 52-3 ROCHESTER DISTRICT COURT, 141 HAMPTON CIRCLE, SUITE 141, ROCHESTER HILLS, MI 48307 Oakland County is responsible for providing courthouse facilities for the 52 nd District Court Units. Oakland County is constructing a new courthouse for the 52 -3 Rochester District Court scheduled for completion in the spring of 2004. The lease for the current facility expires on December 31, 2003. Terms have been negotiated to continue to occupy the existing offices on a month to month basis until June 30, 2004 at a rate of $19.50 per square foot ($2,426.13 per month). Chairperson Palmer requested the date of December 11, 2003 be inserted in the Second Amendment to Lease. Knollenberg moved approval of the attached suggested resolution. Supported by Wilson. Motion carried on unanimous roll call vote. OTHER BUSINESS/ADJOURNMENT Chairperson Palmer thanked the Committee for their contributions during the year and reminded them of the luncheon at Look Out Lodge at 11:30. There being no further business to come before the Committee the meeting was adjourned at 10:45 a.m. ________________________________ ________________________________________ Nancy Wenzel, Committee Coordinator Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.