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HomeMy WebLinkAboutMinutes - 2003.12.03 - 35864 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE December 3, 2003 The meeting was called to order by Chairperson Middleton at 9:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas Middleton, Chairperson, Eileen Kowall, Mattie Hatchett, Sue Ann Douglas, Greg Jamian, Mike Rogers, Eric S. Wilson, Eric Coleman and George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT: Human Resources Edwin Poisson, Director Mary Holden, Deputy Director Nancy Scarlet, Manager Jennifer Mason, Supervisor Jordie Kramer, Analyst Karen Jones, Analyst Mary Pardee, Analyst Brenthy Johnson, Analyst Lori Motyka, Supervisor Gary Vaught, Analyst David VandeGrift, Analyst Sheriff's Department Michael McCabe, Under Sheriff Dale Cunningham, Business Manager Information Technology Phil Bertolini, Director Joe Maletta, Manager Chithra Chakrapani, Supervisor Jim Taylor, Chief Mike Sturm, Administrator Thomas E. Middleton Chairperson Eileen T. Kowall Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Sue Ann Douglas Greg Jamian Mike Rogers Eric S. Wilson Eric Coleman George W. Suarez Personnel Committee Page 2 December 3, 2003 OTHERS PRESENT (Continued): Management & Budget Laurie VanPelt, Director Art Holdsworth, Deputy Director Jack Smith, Chief Purchasing Animal Control Larry Obrecht, Manager Joanie Toole, Sgt./Administration Corporation Counsel Judy Cunningham, Corporation Counsel Karen Agacinski, Assistant Counsel District Court 52-1 Brian MacKenzie, Judge Michelle Bilger, Administrator Debbie Bigger, Account Clerk Patricia Crane, Director Probation Medical Examiner L. J. Dragovic, Chief Medical Examiner Others Daryl St. Arno. Photojournalist - Southfield Board of Commissioners Harvey Wedell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT Commissioner Coleman introduced Mr. St. Arno of Southfield City Cable 15 who will be taping some of today's meeting to be aired at a future date. APPROVAL OF MINUTES OF November 5, 2003 Wilson moved to approve the minutes of November 5, 2003 as printed. Supported by Kowall. Motion carried on a voice vote. Chairperson Middleton indicated he had a request to move Item #8 on the agenda to Item #1 to accommodate the presenters. There was no objection. MR #03326 DEPARTMENT OF MANAGEMENT AND BUDGET – INTEGRATED E-FINANCIAL SYSTEM PROJECT – APPROPRIATION FOR IMPLEMENTATION PHASE I MR #02043 authorized acquisition of PeopleSoft licenses enabling commencement of the Integrated E-Financial System Project. Phase I of this project has four components: Data Privacy/Security Technologies Implementation, Time & Labor System Implementation, Human Resources Self-Service Implementation and the Human Resources System Enhancements Implementation. Data privacy, security, and centralized administration are of critical importance to the integrity and reliability of the County's computer infrastructure and electronic information and must be given the highest priority. Personnel Committee Page 3 December 3, 2003 MR #03326 DEPARTMENT OF MANAGEMENT AND BUDGET – INTEGRATED E-FINANCIAL SYSTEM PROJECT – APPROPRIATION FOR IMPLEMENTATION PHASE I (Continued): Phase I implementation hardware, software, IT and Fiscal Services resources, contingency, and project management costs are estimated to total $2,895,812. Estimated total Implementation Phase I costs are $4,950,034. The System optimally requires implementation of two additional Phases. Phase II estimated costs are $6,089,386 and Phase III $3,946,623. Suarez moved the Personnel Committee Report to the full Board with the recommendation MR #03326 be adopted as amended by the General Government Committee on December 1, 2003. Supported by Kowall. Motion carried on a unanimous roll call vote. HUMAN RESOURCES – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Under provisions of Section VI-H-I, of the Merit System Resolution the Human Resources Department is requesting extension of 11 eligibility lists for six months. Commissioner Hatchett requested additional information regarding minority percentages on the Deputy I, CAD Technician, Graphic Artist, Public Health Nursing Supervisor and Student Engineer lists. Wilson moved to approve the extension of the requested Eligibility Lists. Supported by Kowall. Motion carried on a voice vote. 52-1 DISTRICT COURT – SEMI-ANNUAL SOBRIETY COURT PROGRAM UPDATE Judge MacKenzie described the success of this program. Sobriety Court was created to address the problem of the repeat drunk driver and the very high-risk first offender drunk driver. Since inception two and a half years ago 246 people have entered the program. No individuals who have completed the eighteen-month program have been rearrested on an alcohol related driving offense. Commissioner Douglas suggested in the future the Judge report to the Committee in written form rather than a personal appearance. There was no objection. Jamian moved to Receive & File the report. Supported by Rogers. Motion carried on a voice vote. Personnel Committee Page 4 December 3, 2003 MR #03342 COUNTY EXECUTIVE/EMERGENCY RESPONSE & PREPAREDNESS – CREATE (1) PTNE OFFICE ASSISTANT I POSITION The Emergency Response and Preparedness unit has directed most of its time and resources to homeland security initiatives. One of the new initiatives is a nalyzing vulnerabilities within Oakland County, specifically facilities that have hazardous or extremely hazardous substances. Summer students and interns have been instrumental in producing facility vulnerability maps that are constantly changing. The r equested PTNE Office Assistant I position would reduce training time by providing on-going rather than summer only employees. To increase efficiency and cost savings the department requests the deletion of two Summer Business Assistant positions and the creation of one GF/GP PTNE Office Assistant I position. Suarez moved the Personnel Committee Report to the full Board with the recommendation MR #03342 be adopted. Motion carried on unanimous roll call vote. SHERIFF'S DEPARTMENT ESTABLISHMENT OF STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2004 – DECEMBER 31, 2008 The Charter Township of Independence has contracted with the Oakland County Sheriff for law enforcement services for several years. The current agreement expires on December 31, 2003. The Township has expressed interest in entering into a new five year law enforcement agreement and is requesting an additional two Patrol Investigators (Deputy II's) be added to bring the total of Patrol Investigators to seven and total number of contracted deputies to twenty-nine. In addition two semi-marked patrol units (with MDC, mobile and prep radio) will be added to the county fleet. Wilson moved the Personnel Committee Report to the full Board with the recommendation the above-mentioned resolution be adopted. Supported by Coleman. Motion carried on a unanimous roll call vote. SHERIFF'S DEPARTMENT ESTABLISHMENT OF STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OXFORD, JANUARY 1, 2004 – DECEMBER 31, 2008 The Charter Township of Oxford has contracted with the Oakland County Sheriff for law enforcement services for several years. The current agreement expires on December 31, 2003. The Township has expressed interest in entering into a new five year law enforcement agreement and is requesting one additional Patrol Investigator (Deputy II no fill) be added bringing the total number of contracted deputies to sixteen. Wilson moved the Personnel Committee Report to the full Board with the recommendation the above-mentioned resolution be adopted. Supported by Douglas. Motion carried on a unanimous roll call vote. Personnel Committee Page 5 December 3, 2003 MR #03338 PUBLIC SERVICES/MEDICAL EXAMINER – SALARY INCREASE FOR CHIEF FORENSIC TOXICOLOGIST CLASSIFICATION The recent early retirement incentive program offered to County employees created a vacancy in the Chief Forensic Toxicologist position. Changing the current minimum qualifications from a Masters degree to a Ph.D. will enhance the Medical Examiner Offices' bid to seek accreditation through the National Association of Medical Examiners. The Chief Forensic Toxicologist is not included in the salary administration plan, thus the salary is determined largely by labor market factors. The Human Resources Department is recommending a 10% salary increase to make the position more competitive in the labor market. Douglas moved the Personnel Committee Report to the full Board with the recommendation MR #03338 be adopted. Supported by Kowall. Motion carried on unanimous roll call vote. PUBLIC SERVICES/ANIMAL CONTROL DIVISION – ANIMAL CONTROL REORGANIZATION The Animal Control Division proposes a reorganization to provide more customer and clinical service to the animals and public it serves. The reorganization will create one full - time Veterinarian Technician classification and position and one part-time non-eligible Veterinarian Technician Assistant classification and position. The reorganization will also downgrade one Account Clerk II to Account Clerk I position, delete one PTNE Animal Census Leader position, one PTNE Summer Animal Census Worker and one GF/GP Animal Control Officer position. Wilson moved the Personnel Committee Report to the full Board with the recommendation the above-mentioned resolution be adopted. Supported by Kowall. Motion carried on unanimous roll call vote. Vice Chairperson Kowall assumed the Chair at 11:35 a.m. Chairperson Middleton assumed the Chair at 11:40 a.m. CHILD CARE PROGRAM INFORMATION Human Resources presented a proposed Draft childcare contract, dated 10/29/03, with Gretchen's House. Commissioner Rogers indicated he was unhappy with the tuition rate increase and continued subsidy. Commissioner Coleman again inquired if any action has been taken to provide childcare for County employees working in the south end of the county. Commissioner Douglas pointed out the County is still subsidizing the childcare facility by not charging for building space, utilities, custodial services , office supplies, etc. In 2002 this amounted to $175,000. Commissioner Douglas requested County employees seeking to enroll a child in the center have "bumping" rights. That is a non County employee child can be taken out of the program to make room for a County employee child. Personnel Committee Page 6 December 3, 2003 CHILD CARE PROGRAM INFORMATION (Continued): Commissioner Rogers stated the Committee has expressed several concerns that have not been adequately addressed and would like to revisit this issue in January 2004. If the concerns are not answered the termination clause can be exercised. Wilson moved to Receive & File. Supported by Coleman Motion carried on a voice vote. COMMUNICATIONS: Kowall moved to receive and file Communication Items A and B A. Position Change Summary Report B. Memo Re: Personnel Appeal Board Vacancies Supported by Coleman. Motion carried on a voice vote. Regarding Item B, Mr. Poisson explained that there were no petitions filed for the vacant employee positions on the Personnel Appeal Board. He requested permission to send out a general notice to all employees that there are two vacancies on this Board and interested employees can pick up petitions at the Clerk's office. An election will be scheduled. Douglas moved to support this action. Supported by Suarez. Motion carried on a voice vote. ADJOURNMENT: There being no further business to come before the Committee the meeting was adjourned at 12:35 p.m. _______________________________________ Nancy Wenzel, Committee Coordinator __________________________________________ Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.