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HomeMy WebLinkAboutMinutes - 2004.01.13 - 35868 January 13, 2004 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Eric S. Wilson, Eric Coleman, Sue Ann Douglas, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers, a nd David Coulter PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Management Specialist Paul Hunter, Manager Dick Johnston, Manager FM&O Drain Commissioner Joe Colaianne, Insurance Administrator James Wineka, Civil Engineer Corporation Counsel Mary Mara, Assistant Counsel Community & Economic Development Dennis Toffolo, Director Community & Home Improvement Karry Rieth, Manager Ronald Milligan, Housing Counselor Aviation Karl Randall, Manager Parks & Recreation Dan Stencil, Administrator Operations Clemis & Public Safety Pat Coates, Supervisor Board of Commissioners Sheryl Mitchell, Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None APPROVAL OF December 2, 2003 minutes Coulter moved to approve the minutes of December 2, 2003 as printed. Supported by McMillin. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Sue Ann Douglas Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Eric S. Wilson Vice Chairperson Eric Coleman Minority Vice Chairperson Planning & Building Committee Page 2 January 13, 2004 CONSENT AGENDA McMillin moved to approve the Consent Agenda Items A – H Supported by Rogers. A. Coordinating Zoning Committee Minutes December 2, 2003 B. Inspection Tour of Executive Office Building – Commissioner Rogers D. Oakland County Building Authority Minutes – September 10, 2003 E. Oakland County Building Authority Minutes – October 1, 2003 F. Communication – December 16, 2003, Village of Wolverine Lake – Update Land Use Plan G. 2004 Facility Inspection List H. 2003 Capital Improvement Program Monthly Progress Report - December 2003 Motion to approve the Consent Agenda carried on a voice vote. With regard to Item G – 2004 Facility Inspection List - Chairperson Palmer requested two facilities be added to the list, Airports and the balance of the Parks not visited in 2003. There was no objection. A Facility Inspection List was passed around. Each Committee member was requested to sign up to inspect at least two facilities. Chairperson Palmer requested an update on the Children's Village "J" Building construction. Mr. Ross stated the project was close to completion, parts of the building are in use. However there are problems with leaky windows. The project is well over a year passed the expected completion date. The County is involved in binding arbitration with the contractor and architect. DEPARTMENT OF COMMUNITY ECONOMIC DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2003 HOUSING COUNSELING GRANT ACCEPTANCE This is the 9th year for this grant award. The award of $38,83 6 is a 35.27% variance from the application of $60,000 and an increase of $18,555 over last year's award. The grant provides a full range of housing counseling services. Information and assistance to housing consumers in improving their housing conditions and meeting the responsibilities of home ownership and tenancy including information for first time buyers, pre -occupancy, rental delinquency and mortgage default assistance, Home Equity Conversion Mortgage Program, home improvement and rehabilitation res ources, displacement and relocation resources and pre -foreclosure assistance. Future level of these services, including personnel, will be contingent upon the level of funding available for this program. Corporation Counsel is requesting modifications, a contract addendum, be incorporated into the contract prior to contract execution by the Board Chair. Wilson moved approval of the attached suggested resolution. Supported by Rogers. Motion carried on unanimous roll call vote. Planning & Building Committee Page 3 January 13, 2004 DRAIN COMMISSIONER – INTERLOCAL AGREEMENTS FOR STORMWATER DETENTION POND AND STREAM BANK INVENTORY PROJECT The County applied for, and was awarded, federal grant funding in the amount of $103,995 from the County of Wayne via United States Environmental Projection Agency, to implement inventory of detention ponds and stream banks. To comply with the federal grant funding requirements and objectives, the County was required to enter into an Inter -Agency Agreement with Wayne County and further agreed to comply with administrative procedures. The Federal grant requires a minimum of 50% match in funds. The interlocal agreements will provide for the cost recovery related to the matching requirements under the federal gran ts. The communities affected are: Beverly Hills, Bingham Farms, Birmingham, Bloomfield Hills, Bloomfield Township, Farmington Hills, Rochester Hills, Southfield, Troy and West Bloomfield Township. Coleman moved approval of the attached suggested resolut ion. Supported by Douglas. Motion carried on a unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LEASE AGREEMENT WITH HD DEVELOPMENT OF MARYLAND, INC., A MARYLAND CORPORATION C/O HOME DEPOT FOR THE NEW COUNTY -WIDE RADIO SYSTEM The County, recognizing the need to upgrade and expand the current 800 MHz radio system to encompass all public safety agencies and create interoperability between public safety agencies, authorized the levy of a four - percent emergency telep hone operational charge. To properly implement and operate the new Countywide radio system, the County will need to build towers, lease land, and/or lease space on towers at sites through out the County. An agreement has been reached with HD Development to construct, operate and maintain a radio tower at 225 Avon Road, Rochester Hills. The lease will be from January 1, 2004 to December 31, 2008, with three renewable terms, in the amount of $200.00 per year. Coleman moved approval of the attached sugges ted resolution. Supported by Long. Motion carried on a unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT EASEMENT FOR UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY – INDEPENDENCE OAKS COUNTY PARK (TAX PARCEL NO. 08-09-200-004) The Oakland County Parks Commission is proceeding with Youth Organization campground improvements at Independence Oaks County Park. The Detroit Edison Company has requested a permanent easement for underground electric service an d related appurtenances over a portion of park property to provide underground electric service to the campground area. The easement for this service will be granted to the Detroit Edison Company for the sum of one dollar. Coleman moved approval of the attached suggested resolution. Supported by McMillin. Motion carried on a unanimous roll call vote. Planning & Building Committee Page 4 January 13, 2004 DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT EASEMENT FOR UNDERGROUND ELECTR IC SERVICE TO THE DETROIT EDISON COMPANY – ADDISON OAKS COUNTY PARK (TAX PARCEL NO. 05 -33-200-001) The Oakland County Parks Commission is proceeding with campground improvements at Addison Oaks County Park. The Detroit Edison Company has requested a perm anent easement for underground electric service and related appurtenances over a portion of park property to provide underground electric service to the campground area. The easement for this service will be granted to the Detroit Edison Company for the sum of one dollar. Coleman moved approval of the attached suggested resolution. Supported by Douglas. Motion carried on a unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT EASEMENT FOR UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY – OAKLAND COUNTY INTERNATIONAL AIRPORT (TAX PARCEL NO. 13 -17-400-003) Lessee Williams International Corporation has constructed a new hangar facility on leased property at the Oakland County International Airport. The Detroi t Edison Company has requested a permanent easement for underground electric service and related appurtenances over a portion of airport property to provide underground electric service. The easement for this service will be granted to the Detroit Edison Company for the sum of one dollar Coulter moved approval of the attached suggested resolution. Supported by Long. Motion carried on unanimous roll call vote. The Committee suggested the Department of Facilities Management make a video recording of easements granted on County property recording the site for future reference if the easement is revoked/changed and the property is to be returned to its original condition. DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT EASEMENT FOR UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY – NEW 52 -3 COURTHOUSE AND SHERIFF SUBSTATION, LOCATED IN THE CITY OF ROCHESTER HILLS (TAX PARCEL NO. 15-26-377-001) Oakland County is constructing a new Courthouse and Sheriff Substation on Barclay Circle in the City of Rochester Hills to replace the existing leased courthouse facilities. The Detroit Edison Company has requested a permanent easement for underground electric service and related appurtenances over a portion of the Court property to provide u nderground electric service. The easement for this service will be granted to the Detroit Edison Company for the sum of one dollar Douglas moved approval of the attached suggested resolution. Supported by McMillin. Motion carried on unanimous roll call vote. Planning & Building Committee Page 5 January 13, 2004 DEPARTMENT OF FACILITIES MANAGEMENT – AUTHORIZATION TO RECEIVE BIDS FOR 2004 ROOF REPLACEMENT PROGRAM – ADMINISTRATIVE ANNEX II Facilities Management is requesting authorization to adv ertise and receive bids for the Administrative Annex II re -roofing project utilizing the services and procedures of the Purchasing Division, and to report to the Planning & Building Committee upon receipt and tabulation of the bids. This project will replace the 21 year old 34,157 square foot roof on the Administrative Annex II located on the Service Center. The existing pitch roof is brittle and has leaked and been patched repeatedly. Moisture has penetrated the insulation and has caused increased heati ng and cooling costs as well as disruption of operations. A lightning protection system will be added. The roof pitch will be increased to exceed current minimum standards to properly drain the roof. Coleman moved the Committee authorize Facilities Man agement to receive bids for the 2004 roof replacement program - Administrative Annex II. Supported by Wilson. Motion carried on unanimous roll call vote. DIVISION OF WASTE RESOURCES – RESOLUTION APPROVING THE INTERLOCAL AGREEMENTS FOR THE NORTH OAKLAND COUNTY HOUSEHOLD HAZARDOUS WASTE CONSORTIUM The improper handling and disposal of toxic and poisonous household chemicals poses a health risk. Oakland County has facilitated the creation of the North Oakland County Household Hazardous Waste Consortium. A number of municipalities in North Oakland County have previously approved or are considering an Interlocal Agreement for the creation of a program to collect household hazardous waste. An Interlocal Agreement is also being offered to several other comm unities that have expressed an interest in participating. In order to participate, each community will sign an Interlocal Agreement, and pass a resolution in support. Douglas moved approval of the attached suggested resolution. Supported by Long. Motion carried on unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR CLOSED SESSION – POSSIBLE PURCHASE OF PROPERTY Coleman moved the meeting be closed for the purpose of discussing the purchase of real property. Supported by Wilson. Motion carried on a unanimous roll call vote. The Chair declared the meeting closed at 10:00 a.m. The meeting resumed in open session at 10:18 a.m. Coleman moved the Department of Facilities Management be authorized to proceed with the request regarding the purchase of property as outlined in the closed session. Supported by Rogers. Motion carried on unanimous roll call vote. Planning & Building Committee Page 6 January 13, 2004 OTHER BUSINESS/ADJOURNMENT There being no further business to c ome before the Committee the meeting was adjourned at 10:21 a.m. ________________________________________ Nancy Wenzel, Committee Coordinator ________________________________________ Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.