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HomeMy WebLinkAboutMinutes - 2004.01.14 - 35870 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE January 14, 2004 The meeting was called to order by Chairperson Jamian at 9:35 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Greg Jamian, Chairperson, Mike Rogers, Mattie Hatchett, Chuck Moss, Thomas Middleton, Eric Coleman and George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: William Patterson and Eric S. Wilson OTHERS PRESENT: Human Resources Edwin Poisson, Director Mary Holden, Deputy Director Chris Dunn, EEO Nancy Scarlet, Manager Jennifer Mason, Supervisor Mary Pardee, Analyst Emergency Management Gail Novak, Chief Medical Care Facility Cindy Davis Friend of the Court Suzanne Hollyer Board of Commissioners Harvey Wedell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT Mary Holden, of Human Resources, introduced Mr. Chris Dunn as the newly hired Equal Employment Opportunity Officer. Greg Jamian, Chairperson Mike Rogers Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Chuck Moss William Patterson Thomas E. Middleton Eric S. Wilson Eric Coleman George W. Suarez Personnel Committee Page 2 January 14, 2004 APPROVAL OF MINUTES OF December 3, 2003 Coleman moved to approve the minutes of December 3, 2003 as printed. Supported by Moss. Motion carried on a voice vote. Chairperson Jamian announced Item #2 would be addressed first to allow Commissioner Middleton time to arrive due to weather conditions. There was no objection. MR #03371 CIRCUIT COURT/FAMILY DIVISON/FOC – REORGANIZATION AND PERSONNEL RELATED ACTIONS In September 2001 the State of Michigan dictated the implementation of their Child Support Enforcement System at the Oakland County Friend of the Court placing additional legal, technological and personnel burdens on this department. The Friend of the Court wishes to reorganize its structure to better accommodate these changes in the workforce and workload. The request is to delete one vacant Supervisor -FOC Family Counselor position. Downwardly reclassify one Supervisor-FOC Family Counselor from Salary Grade 16 to 14. Upwardly reclassify two Family Counselor positions to Supervisor-FOC Family Counselor – Grade 14. Upwardly reclassify one Account Clerk II position to Child Support Account Specialist and Create one Chief Assistant FOC – Legal Services, Salary Grade 20. The Chief Assistant – Legal Services position will not be filled until funding has been secured through the Cooperative Reimbursement Program Grant from the State. These actions will result in a net change to the CRP contract of $79,063 and a net saving to the general fund of approximately $39,500. Moss moved the Personnel Committee Report to the full Board with the recommendation MR #03371 be adopted. Supported by Coleman Motion carried on unanimous roll call vote with Patterson and Wilson absent. MR #03333 BOARD OF COMMISSIONERS – DECREASE SALARY RANGE FOR OAKLAND COUNTY BOARD OF COMMISSIONERS' ADMINISTRATIVE DIRECTOR – PROGRAM AND OPERATIONS ANALYSIS The Finance Committee referred this Resolution back to the Personnel Committee with the recommendation this Resolution not be adopted and for Personnel Committee's reevaluation. Coleman moved to open discussion on MR #03333. Supported by Rogers. Motion carried on a voice vote. Personnel Committee Page 3 January 14, 2004 MR #03333 BOARD OF COMMISSIONERS – DECREASE SALARY RANGE FOR OAKLAND COUNTY BOARD OF COMMISSIONERS' ADMINISTRATIVE DIRECTOR – PROGRAM AND OPERATIONS ANALYSIS (Continued) Commissioner Rogers referred the Committee to a communication of October 21, 2003 to the Personnel Committee and Working Group Study Committee from Commissioner Potter and himself indicating their reasoning for instituting a decrease in the salary range for this position. The Committee discussed their reasoning for and against this decrease. It was also discussed whether the savings from the decrease in salary would remain in the Commissioners' budget or return to the Contingency Fund. Coleman moved the Personnel Committee Report to the Finance Committee with the recommendation MR #03333 be adopted. Supported by Rogers. Motion carried on a roll call vote: Jamian, Rogers, Hatchett, Middleton and Coleman – yes Moss and Suarez – no Patterson and Wilson – absent COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – DEPARTMENT OF HOMELAND SECURITY, OFFICE FOR DOMESTIC PREPAREDNESS – SOLUTION AREA PLANNER (SAP) GRANT APPLICATION/ACCEPTANCE The FY 2002/2003 Supplemental Appropriations Act for Further Recovery From and Response to Terrorist Attacks on the United States authorizes federal funding for a Solution Area Planner for local jurisdictions that participated in the State Homeland Security Assessment and Strategy. Grant acceptance provides funding for the creation of one Special Revenue Technical Assistant position for the period January 1, 2004 to April 30, 2005 in the amount of $43,000. This will be a full time position from January 1, 2004 to January 1, 2005 and thereafter a PTNE position until April 30, 2005. Acceptance of this grant does not obligate the County to any future commitment including personnel. Moss moved the Personnel Committee Report to the full Board with the recommendation this resolution be adopted. Supported by Coleman. Motion carried on unanimous roll call vote with Patterson a nd Wilson absent. MR #03361 DEPARTMENT OF HUMAN SERVICES/MEDICAL CARE FACILITY – NURSING STAFF REALIGNMENT The Medical Care Facility currently has difficulties in recruiting Licensed Practical Nurses and Nursing Assistants. The Facility proposes to upwardly reclassify two Licensed Practical Nurse positions to General Staff Nurses, delete five FTNE Nursing Assistant positions and is requesting the creation of two full-time General Staff Nurse positions and one PTNE General Staff Nurse position to provide more skilled nursing coverage to the residents at the facility. Personnel Committee Page 4 January 14, 2004 MR #03361 DEPARTMENT OF HUMAN SERVICES/MEDICAL CARE FACILITY – NURSING STAFF REALIGNMENT (Continued) As a result the County will realize net savings of $19,743. Rogers moved the Personnel Committee Report to the full Board with the recommendation this resolution be adopted. Supported by Hatchett. Motion carried on a unanimous roll call vote with Patterson and Wilson absent. COMMUNICATIONS: Moss moved to receive and file Communication Items A through C A. Position Change Summary Report B. Vacancy Report C. Human Resources Department Overview Supported by Coleman. Motion carried on a voice vote. OTHER BUSINESS: Commissioner Rogers stated he had not received a response to the Committee's requests at the December meeting regarding information concerning Little Oaks. Mr. Poisson indicated that all of the Committee's requests were put into the contract with Gretchen's House. This contract was signed and has been extended to June 30, 2005. The market survey has been completed and Human Resources is in the process of correlating the results and will have the information available at the next Personnel Committee meeting. Commissioner Rogers questioned whether the tuition rates had been reduced. Mr. Poisson explained there was a possibility of decreasing tuition rates by utilizing the possible savings from the management fee, if any. A saving would result if the center earned an operating profit. The $7,000 a month management fee would be reduced accordingly with the funds remaining in the fringe benefit fund and could be used to reduce tuition. A market survey has just been completed to determine the level of interest of developing a childcare program in the south end of the County. Commissioner Coleman asked how the question of higher non -county employee tuition rates was addressed. Mr. Poisson replied that question had not been addressed in the contract. Commissioner Rogers expressed disappointment in this contract renewal procedure in that he felt a response to the Committee's requests should have been received prior to signing the contract. The Committee requested a copy of the current contract with Gretchen's House be supplied. Personnel Committee Page 5 January 14, 2004 OTHER BUSINESS (Continued): Commissioner Rogers requested this issue be re-addressed and re-bid with the process beginning in June of 2004. He questioned if a formal motion was required to institute this process. Mr. Poisson replied he felt the Committee had expressed their desires and he would comply. Chairperson Jamian distributed a communication to Committee members, Liaison Departments and Divisions welcoming them and instituting a change in the Committees' agenda process. ADJOURNMENT: There being no further business to come before the Committee the meeting was adjourned at 10:55 a.m. _______________________________________ Nancy Wenzel, Committee Coordinator __________________________________________ Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.