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HomeMy WebLinkAboutMinutes - 2004.01.28 - 35875 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE January 28, 2004 The meeting was called to order by Chairperson Jamian at 9:34 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Greg Jamian, Chairperson, Mike Rogers, Mattie Hatchett, Chuck Moss, William Patterson, Eric S. Wilson, Eric Coleman and George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: Thomas Middleton OTHERS PRESENT: Human Resources Edwin Poisson, Director Mary Holden, Deputy Director Nancy Scarlet, Manager Jennifer Mason, Supervisor Mary Pardee, Analyst Jordie Kramer, Analyst Circuit Court Kevin Oeffner, Administrator Corporation Counsel Judy Cunningham, Corporation Counsel Karen Agacinski, Assistant Counsel Prosecutor's Office Nicole Kennedy, Victim Services Neisha Chudler, Circuit Court Division Board of Commissioners Harvey Wedell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT Neisha Chudler addressed the Committee regarding Little Oaks and concerns she had regarding it's future. Greg Jamian Chairperson Mike Rogers Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Chuck Moss William Patterson Thomas E. Middleton Eric S. Wilson Eric Coleman George W. Suarez Personnel Committee Page 2 January 28, 2004 APPROVAL OF MINUTES OF January 14, 2004 Wilson moved to approve the minutes of January 14, 2004 as printed. Supported by Moss. Motion carried on a voice vote. Chairperson Jamian announced Item #2 would be addressed first, as the presenters for Item #1 had not arrived. There was no objection. HUMAN RESOURCES – APPOINTMENTS TO THE CLASSIFICATION DETERMINATION HEARING SUBCOMMITTEE The Classification Determination Hearing Subcommittee was established in 1995 as a subcommittee of the Personnel Committee to hear appeals of Human Resource's determinations of classification placements as outlined in Merit Rule 3. The rule calls for the Subcommittee to be composed of three Commissioner members and one alternate, with appointments being made for one-year terms running from January 1 through December 31. Chairperson Jamian suggested Commissioner Rogers, Commissioner Jamian and Commissioner Suarez, with Commissioner Hatchett as alternate be appointed to the Subcommittee. Patterson moved approval of the suggested appointments. Supported by Coleman. Motion carried on a voice vote. MR #04023 CIRCUIT COURT/FAMILY DIVISON – PROBATE COURT – ATTORNEY APPOINTMENT PROGRAM AND PERSONNEL RELATED ITEM The Michigan Supreme Court requires each trial court to adopt a local administrative order describing the court's procedures for selection, appointment, and compensation of counsel who represent indigent parties. Trial courts, to comply with the provisions of the local administrative order, must perform several new clerical, data collecti on, and reporting functions. This resolution requests the creation of one General Fund/General Purpose, Overtime non-exempt, salary grade 8, Court Appointment Specialist classification and position located in Circuit Court/ Family Division/Judicial Support. Coleman moved the Personnel Committee Report to the Full Board with the recommendation MR #04023 be adopted. Supported by Suarez. Motion carried on unanimous roll call vote with Middleton absent. Personnel Committee Page 3 January 28, 2004 CHILD CARE PROGRAM CONTRACT (LITTLE OAKS) The Personnel Committee requested a copy of the current ChildCare contract with Gretchen's House. Commissioner Coleman questioned the location of the sliding fee schedule (employee vs. non-employee) that was discussed. Mr. Poisson indicated that a sliding fee schedule had not been included in this contract. Commissioner Coleman requested an explanation of Item 2.3 – Center Support Services Costs. Mr. Poisson explained these costs are corporate overhead that Gret chen's House incurs, portions of these costs are included in the cash subsidy paid by the County. Commissioner Coleman requested a copy of the NAEYC accreditation standards be supplied to the Committee. The State imposes minimum licensing standards for c hildcare facilities. NAEYC (National Association for the Education of Young Children) is the only agency that has developed accreditation standards for childcare facilities. Commissioner's Coleman and Moss questioned Item 4.1 – County Financial Obligations. How many computers are supplied and to what account is computer expense charged. Mr. Poisson indicated there is a Line Item in the Fringe Benefit Fund for the cost of the maintenance of the facility and computers. Commissioner Rogers indicated it was his understanding a bid package was being put together for this contract and would be ready for release by June of 2004. Mr. Poisson indicated the bid package is being revised and Purchasing is developing a list of potential bidders, approximately 200 at this time. The Committee requested a copy of the RFP (bid package) for review before it is released to the public. Commissioner Wilson asked the status of the County Executive's creation of a 501 3C plan to raise monies to support the Child Care Center. Ms. Cunningham explained this was being developed by outside counsel. Commissioner Wilson requested the documentation be provided to the Committee when it is available. Coleman moved to Receive & File the Child Care contract. Supported by Suarez. Motion carried on a voice vote. CHILD CARE SURVEY RESULTS Mr. Poisson explained the survey results were not complete. Chairperson Jamian stated this item would be carried forward to the next Personnel Committee agenda. Personnel Committee Page 4 January 28, 2004 COMMUNICATIONS: Suarez moved to receive and file Communication Item A. Supported by Patterson. A. Position Change Summary Report Motion carried on a voice vote. OTHER BUSINESS: Commissioner Wilson requested additional information regarding the County Executive's recent correspondence removing the moratorium on hiring and travel. Mr. Poisson stated the hiring freeze was lifted but caution was to be exercised as it is clear the State of Michigan continues to have budgetary problems that will affect the County and departments are being encouraged to fill positions with part time non -eligible employees. Chairperson Jamian asked when the Summer student/intern application process would begin. Ms. Scarlet stated applications would be accepted beginning February 17, 2004; suggesting the most efficient way to apply would be through the County website. Commissioner Hatchett requested a geographical breakdown, by percentage, of students hired for summer employment during 2003. ADJOURNMENT: There being no further business to come before the Committee the meeting was adjourned at 10:35 a.m. _______________________________________ Nancy Wenzel, Committee Coordinator __________________________________________ Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.