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HomeMy WebLinkAboutMinutes - 2004.02.24 - 35878 February 24, 2004 The meeting was called to order by Vice Chairperson Wilson at 9:00 a.m. in Committee Ro om A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Eric S. Wilson, Vice Chairperson Eric Coleman, Sue Ann Douglas, Martin J. Knollenberg, Tom McMillin, Mike Rogers, and David Coulter PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Charles E. Palmer and Christine Long OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Management Specialist Drain Commissioner Joe Colaianne, Insurance Administrator Steve Korth, Project Engineer Community & Home Improvement Gordon Lambert, Chief of Operations Carla Spradlin, Principal Planner Clemis & Public Safety Pat Coates, Supervisor Central Services David VanderVeen, Director Aviation Karl Randall, Manager Corporation Counsel Jody Schaffer, Assistant Counsel Others James Orr, Johnson Controls Board of Commissioners Peter Webster, Commissioner District #18 Sheryl Mitchell, Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None APPROVAL OF January 27, 2004 minutes McMillin moved to approve the minutes of January 27, 2004 as printed. Supported by Rogers. Motion carried on a voice vote. Planning & Building Committee Page 2 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Sue Ann Douglas Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Eric S. Wilson Vice Chairperson Eric Coleman Minority Vice Chairperson February 24, 2004 CONSENT AGENDA Coleman moved approval of Consent Agenda Items A - D. A. Coordinating Zoning Committee Minutes – January 27, 2004 B. Oakland County Building Authority Minutes – December 10, 2003 C. Resolution – City of Royal Oak – re Detroit Water and Sewerage Department D. Facilities Management Engineering - Monthly Progress Report – February 2004 Supported by Coulter. Regarding Item D, #11 – Demolition of Old Work Release Facility - Vice Chairperson Wilson asked Facilities Management why the bids were not acceptable. M r. Ross explained an addendum was sent out that was supposed to be included in the base bid. Some bidders included it in their base bid and some did not and have contested the process. The Building Authority rejected all bids requesting they be resubmitted. The bids have been received and will be considered by the Building Authority at their next meeting. Motion to approve the Consent Agenda carried on a voice vote. Vice Chairperson Wilson suggested Items 4 and 5 be considered first as presenters for Items 1, 2 and 3 had not yet arrived. There was no objection. DRAIN COMMISSIONER – RESOLUTION TO APPROVE PROJECT COSTS, ASSESSMENT ROLL AND ISSUANCE OF BONDS FOR WATKINS LAKE The Drain Commissioner received a petition signed by two thirds of the proper ty owners abutting Watkins Lake requesting the construction of a new augmentation well for maintaining normal lake levels. The estimated cost of such a project is $520,000 with all costs being paid by special assessments on properties benefiting from this action. A Public Hearing will be held on March 12, 2004 regarding the Special Assessment Roll. McMillin moved approval of the attached suggested resolution. Supported by Knollenberg. Motion carried on a unanimous roll call vote with Palmer and Long absent. DRAIN COMMISSIONER – WATKINS LAKE AUGMENTATION WELL PROJECT – FULL FAITH AND CREDIT RESOLUTION This resolution relates to the previous one by allowing the Watkins Lake homeowners to take advantage of the County's favorable bond rating. Coleman moved approval of the attached suggested resolution. Supported by Rogers. Motion carried on unanimous roll call vote with Palmer and Long absent. Planning & Building Committee Page 3 February 24, 2004 MR #04027 BOARD OF COMMISSIONERS – MORATORIUM ON DETROIT WATER AND SEWER RATE HIKES TO ALLOW FOR BUDGET AND RATE SETTING PROCESS REVIEW The City of Detroit, through its Water and Sewerage Department, supplies water and wastewater services to much of southeastern Michigan. The current process for set ting and determination of rates has caused concern among many customers. This resolution requests a moratorium on rate increases until an independent evaluation of the process of rate determination and efficiency of the water supply and sewerage services is conducted. Further, Marilynn E. Gosling, the City of Detroit appointee from Oakland County, is requested to introduce a resolution at the next Water Board meeting to place a moratorium on rate increases for Fiscal year 2004 -05. McMillin moved to Report to the Full Board with the recommendation MR #04027 be adopted. Supported by Douglas. Motion carried on a unanimous roll call vote with Palmer and Long absent. Mayor Kilpatrick has requested an opportunity to address the Board regarding the Water and Sewer Rates being charged to Oakland County residents. A special Board Meeting has been scheduled for Thursday, March 25, 2004 at 7:00 p.m. Commissioner Coleman suggested a better method of special meeting notification be developed in addition to emails . Commissioner Douglas suggested each Commissioner notify their respective CVT's of the meeting for their input and/or attendance. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT – 2004 GRANT PROGRAM ACCEPTANCE – WETLAND DELINEATION Oakland County is in receipt of a Michigan Department of Transportation Grant in the amount of $4,491.00 and State funds in the amount of $249.00 for the development and improvement of Oakland/Southwest Airport. A local grant match of $250.00 is required and is av ailable from the airport fund. This project consists of wetland delineation. Coleman moved to Report to the Full Board with the recommendation the above referenced Resolution be adopted. Supported by Rogers. Motion carried on a unanimous roll call vot e with Palmer and Long absent. DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT A SANITARY EASEMENT TO THE CHARTER TOWNSHIP OF LYON, LOCATED AT OAKLAND -SOUTHWEST AIRPORT, LYON TOWNSHIP (TAX PARCEL NO. 21 -04-451-010) The Charter Township of L yon is in the process of expanding its sanitary sewer system in the northwest quadrant. The Township has requested the County to grant a sanitary sewer easement to enable the Township to construct, operate, maintain, repair and/or replace a sanitary sewer and related appurtenances over the northwest corner of the Oakland -Southwest Airport. It is requested this easement be granted to the Charter Township of Lyon for the sum of one dollar. Coleman moved approval of the attached suggested resolution. Supp orted by McMillin. Motion carried on unanimous roll call vote with Palmer and Long absent. Planning & Building Committee Page 4 February 24, 2004 PLANNING & ECONOMIC DEVELOPMENT SERVICES 1 ST QUARTER REPORT, OCTOBER 1 – DECEMBER 31, 2003 Dan Hunter h ighlighted his written report indicating total division revenues for the first quarter of $176,664. The Financial Services Team has provided 16 servicing actions. The Business Development Team has achieved four successful business investments resulting in new investment of $48,000,000 and 170 new and retained jobs. The Administration Team has participated in several presentations, meetings and projects. McMillin moved to Receive and File. Supported by Coleman. Motion carried on a voice vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CITY OF ROYAL OAK FOR THE NEW COUNTYWIDE RADIO SYSTEM The County, recognizing the need to upgrade and expand the current 800 MHz radio system to encompass all public safety agencies and create interoperability between public safety agencies, authorized the levy of a four - percent emergency telephone operational charge. To properly implement and operate the new Countywide radio system, the County will n eed to build towers, lease land, and/or lease space on towers at sites through out the County. An agreement has been reached with the City of Royal Oak to construct a tower at 211 S. Williams Street, Royal Oak, Michigan. The County will sell the tower to the City of Royal Oak for one dollar upon completion and the City of Royal Oak will lease the County space on the tower for one dollar per year. Coleman moved approval of the attached suggested resolution. Supported by McMillin. Motion carried on a unanimous roll call vote with Palmer and Long absent DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CHARTER TOWNSHIP OF BLOOMFIELD FOR THE NEW COUNTYWIDE RADIO SYSTEM The County, recognizi ng the need to upgrade and expand the current 800 MHz radio system to encompass all public safety agencies and create interoperability between public safety agencies, authorized the levy of a four - percent emergency telephone operational charge. To proper ly implement and operate the new Countywide radio system, the County will need to build towers, lease land, and/or lease space on towers at sites through out the County. An agreement has been reached with the Charter Township of Bloomfield to construct a tower at 4200 Telegraph Road Bloomfield Hills, Michigan. The County will sell the tower to the Charter Township of Bloomfield for one dollar upon completion and the Township will lease the County space on the tower for one dollar per year. Knollenberg moved approval of the attached suggested resolution. Supported by Coulter. Motion carried on a unanimous roll call vote with Palmer and Long absent Planning & Building Committee Page 5 February 24, 2004 DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CHARTER TOWNSHIP OF WEST BLOOMFIELD FOR THE NEW COUNTYWIDE RADIO SYSTEM The County, recognizing the need to upgrade and expand the current 800 MHz radio system to encompass all public safe ty agencies and create interoperability between public safety agencies, authorized the levy of a four - percent emergency telephone operational charge. To properly implement and operate the new Countywide radio system, the County will need to build towers, lease land, and/or lease space on towers at sites through out the County. An agreement has been reached with the Charter Township of West Bloomfield to construct a tower at 4530 Walnut Lake Road, West Bloomfield, Michigan. The County will own the tower and will lease space on the tower for radio system purposes to the Charter Township of West Bloomfield for one dollar per year for the term or terms of the lease. Douglas moved approval of the attached suggested resolution. Supported by Coleman. Motion carried on a unanimous roll call vote with Palmer and Long absent DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CHARTER TOWNSHIP OF WATERFORD FOR THE NEW COUNTYWIDE RADIO SYSTEM The County, recognizing the need to upgrade and expand the current 800 MHz radio system to encompass all public safety agencies and create interoperability between public safety agencies, authorized the levy of a four - percent emergency telephone operational charg e. To properly implement and operate the new Countywide radio system, the County will need to build towers, lease land, and/or lease space on towers at sites through out the County. An agreement has been reached with the Charter Township of Waterford to construct a tower and related equipment at 5200 Civic Center Drive, Waterford, Michigan. The County will sell the tower and related equipment to the Charter Township of Waterford for one dollar upon completion and the Township will lease the County space on the tower for one dollar per year. McMillin moved approval of the attached suggested resolution. Supported by Douglas. Motion carried on a unanimous roll call vote with Palmer and Long absent DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT FOR THE SALE OF VACANT EXCESS LAND LOCATED ON FRANKLIN BLVD. IN THE CITY OF PONTIAC, KNOWN AS PARCEL NO. 14 -32-127-002 This property was originally acquired from the State of Michigan for one dollar in 1953 and utilized as a parking lot for the Child Guidance Clinic adjacent to this property. Use of this property was discontinued in the 1980's. The Department of Facilities Management has attempted to sell this property in accordance with the Board of Commissioner's Rules and Procedures and failed. The Department of Facilities Management is requesting the Board of Commissioners to waive Rule 1(a) of Appendix C of the Board of Commissioners Rules and approve a purchase agreement from Mr. & Mrs. Charles O. Leonard in the sum of $8,000. This is a cash sale with no title insurance, survey or other warranties provided by the County. Coulter moved approval of the attached suggested resolution. Supported by Rogers. Motion carried on a unanimous roll call vote with Palmer and Lo ng absent. Planning & Building Committee Page 6 February 24, 2004 COMMUNITY AND HOME IMPROVEMENT DIVISION – PY 2004 CONSOLIDATED GRANT APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIP GRANT, AND EMERGENCY SHELTER GRANT The 2000-2004 Consolidated Plan identifies the Housing and Community Development needs for Oakland County and establishes goals to be accomplished through the use of three U.S. Department of Housing and Urban Development entitlement programs. The Plan identif ies the County's commitment to "Assist participating communities and low - and moderate-income persons and households through infrastructure improvements, housing rehabilitation, and human services." This is the 30th year of grant funding for this program. Total grant application is $8,943,069 and includes $6,389,099 Federal funding, $1,600,000 from the CDBG Revolving Loan Fund, $500,000 from the HOME Revolving Loan Fund, $106,919 Community Program Income, and $347,051 County match. Corporation Counsel has raised concern regarding two legal issues. Corporation Counsel recommends the application be approved subject to these legal issues being resolved prior to grant acceptance. Rogers moved to Receive & File. Supported by Knollenberg. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 9:55 a.m. ________________________________________ _________________________________________ Nancy Wenzel, Committee Coordinator Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.