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HomeMy WebLinkAboutMinutes - 2004.02.25 - 35880 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE February 25, 2004 The meeting was called to order by Chairperson Jamian at 9:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Greg Jamian, Chairperson, Mike Rogers, Chuck Moss, William Patterson, Eric S. Wilson, Eric Coleman and George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: Mattie Hatchett and Thomas Middleton OTHERS PRESENT: Human Resources Edwin Poisson, Director Nancy Scarlet, Manager Jennifer Mason, Supervisor Dawn Smith, Supervisor Lori Motyka, Supervisor Dana Cosby, Analyst Mary Pardee, Analyst Jordie Kramer, Analyst Brenthy Johnston, Analyst Chris Dunn, EEO Officer Executive Office Carmen Talbot 52-3 District Court Julie Nicholson, Judge Lynda Hammerstein, Administrator Prosecutor's Office Nicole Kennedy, Victim Services Neisha Chudler, Circuit Court Division Susan Harvey Carthew, Assistant Prosecutor Board of Commissioners Harvey Wedell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator Greg Jamian Chairperson Mike Rogers Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Chuck Moss William Patterson Thomas E. Middleton Eric S. Wilson Eric Coleman George W. Suarez Personnel Committee Page 2 February 25, 2004 APPROVAL OF MINUTES OF January 28, 2004 Moss moved to approve the minutes of January 28, 2004 as printed. Supported by Patterson. Motion carried on a voice vote. PUBLIC COMMENT None. MR #04036 52ND DISTRICT COURT/DIVISION III, ROCHESTER – CREATION OF ADDITIONAL STAFF IN THE PROBATION UNIT The caseload at the 52nd District Court, Division III has significantly increased in recent years thereby increasing the probation caseload which has become more complex due to longer probation sentencing terms and multiple probation conditions. The Court is requesting the creation of two full-time eligible Probation Officer I positions and one full -time eligible District Court Clerk I position. The Court is generating sufficient revenue to fund these positions. Moss moved the Personnel Committee Report to the Full Board with the recommendation MR #04036 be adopted. Supported by Coleman. Motion carried on a unanimous roll call vote with Hatchett and Middleton absent. HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN/FIRST QUARTERLY REPORT FOR FY2004 This Resolution identifies the reviews completed and the salary grade changes recommended by the Human Resources Department of requests by departments, or employees to salary grade placements of classifications. The Committee had several questions regarding the reclassification of one position to a new class of Chief – Automation Alley. The Committee suggested Automation Alley representatives be invited to a meeting for enlightenment regarding their activities and results. Coleman moved approval of the attached suggested resolution. Supported by Moss Motion carried on unanimous roll call vote with Hatchett and Middleton absent. Personnel Committee Page 3 February 25, 2004 JOB EVALUATION REVIEW PANEL APPOINTMENTS The Job Evaluation Review Panel hears employee appeals resulting from Salary Grade Review studies conducted by the Human Resources Department. The Panel consists of five members. For the 2004 Panel the County Executive has appointed Douglas Williams with Judith Cunningham as alternate. The Circuit Court Judges have appointed Kevin Oeffner with Lisa Langton as alternate. Other Elected Officials have appointed Frank Millard with Kevin Larsen as alternate. Patterson moved the Personnel Committee Report to the Gene ral Government Committee with the recommendation Commissioners Wilson and Coleman be appointed to the Job Evaluation Review Panel with Commissioner Rogers serving as the alternate. Supported by Moss. Motion carried on unanimous roll call vote with Hatchett and Middleton absent. HUMAN RESOURCES EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Under the provisions of Section VI-H-1, of the Merit System Resolution, the Department of Human Resources is requesting the extension of 10 existing eligibility lists. Coleman moved to Receive & File. Supported by Moss. Motion carried on a voice vote. CHILD CARE PROGRAM SURVEY RESULTS Commissioner Coleman posed the question of whether County employees attending Personnel Committee meetings are using their personal/vacation time or are on County time. Commissioner Coleman requested the Committee be supplied with all, on a monthly basis, of the statements and invoices as described in Attachment 3 of the current Oakland County Child Care Center Agreement - BO202101. "Gretchen's House financial statements of Operating Profit on a monthly basis for the most recently completed month, fiscal year to date on or about the 25th. The statements shall be provided along with the invoice for the current month's Management Fee." Commissioner Wilson requested an explanation of the process and timing of an RFP being developed for a new contract for childcare services. Human Resources indicated the RFP process is currently underway. Two separate documents will be prepared and pres ented to the Committee before release in June 2004. The Human Resources Department distributed copies of a document entitled "Primary Care" to the Committee. Personnel Committee Page 4 February 25, 2004 CHILD CARE PROGRAM SURVEY RESULTS (Continued) Commissioner Coleman requested the Childcare Program Survey results be available for Committee questions in the future. Commissioner Wilson questioned the existence of an Advisory Committee that was established under a previous resolution and why it was not reporting to the Personnel Committee adding perhaps the Advisory Committee should be revitalized. Coleman moved to Receive & File. Supported by Wilson. Motion carried on a voice vote. COMMUNICATIONS: Patterson moved to receive and file Communication Items A - C. Supported by Coleman. A. Position Change Summary Report B. 2004 Summer Positions C. FY 2005/FY2006 Budget Process Calendar Motion carried on a voice vote. Nancy Scarlet indicated over 500 applications have been received for 2004 summer positions. Chairperson Jamian indicated the Committee would discuss the Budget Process Calendar to determine how it will be handled at the next Committee meeting. OTHER BUSINESS/ADJOURNMENT: There being no further business to come before the Committee the me eting was adjourned at 10:40 a.m. _______________________________________ Nancy Wenzel, Committee Coordinator __________________________________________ Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.