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HomeMy WebLinkAboutMinutes - 2004.03.11 - 35885CHUCK MOSS Chairperson BILL BULLARD Vice Chairperson VINCENT GREGORY Minority Vice Chairperson March 11, 2004 Chairperson Moss called th e meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Bill Bullard, Vincent Gregory, Charles Palmer , Hugh Crawford, Peter Webster, Greg Jamian, Martin Knollenberg, Christine Long, George Suarez, Helaine Zack. COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT : CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DISTRICT COURT 52-2 Judge Dana Fortinberry Sharon Rupe, Administrator DRAIN COMMISSIONER Joe Colaianne, Insurance Administrator Leo Lease, Accountant EQUALIZATION Dave Hieber, Manager EXECUTIVE OFFICE Gerald Poisson, Assistant Deputy Executive FACILITIES MANAGEMENT Mike Hughson, Property Management Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Supervisor Prentiss Malone, Analyst HUMAN RESOURCES Ed Poisson, Director Brenthy Johnston, Analyst INFORMATION TECHNOLOGY Phil Bertolini, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PURCHASING Jack Sato Smith, Chief SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of February 26, 2004, as printed. Supported by Long. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Peter Webster Greg Jamian Martin J. Knollenberg Christine Long George Suarez Helaine Zack FINANCE COMMITTEE Page 2 March 11, 2004 Motion carried on a voice vote. PUBLIC COMMENT Ms. Van Pelt requested that the committee schedule a special meeting for April 22, 2004, to consider the 2004 Equalization Report. 5. CONTINGENCY REPORT The FY 04 Contingency Fund balance will not be impacted by items on today's agenda and will remain at $152,842. Undersheriff McCabe reported as to the status of contract negotiations for law enforcement services with Royal Oak Township. The Township Board of Trustees is meeting tonight and will be considering a cont ract with the Sheriff to provide seven deputies and 1 sergeant at 2004 rates. Mr. Palmer asked about outstanding balances in both the Environmental Infrastructure Fund (EIF) and the West Nile Virus Fund. Mr. Soave explained that the local units have unti l the end of this fiscal year to request their allocation. Remaining funds will be returned to the Delinquent Tax Revolving Fund. Once the West Nile Virus Fund is closed, any balance will fall back to the General Fund. Knollenberg moved to receive and f ile the Contingency Report dated March 4, 2004. Supported by Palmer. Motion to receive and file carried on a voice vote. CONSENT AGENDA 6a. MR #04058 - DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEME NT WITH THE CITY OF ROYAL OAK FOR THE NEW COUNTYWIDE RADIO SYSTEM Facilities Management is requesting authorization to enter into a construction license and lease agreement with the City of Royal Oak to construct a tower, equipment shelter and install a generator for the countywide radio system at 211 South Williams Street in Royal Oak. The County will sell the tower to the City for $1 upon completion and the City will lease the County space on the tower for $1 per year. The initial term of the lease is 15 years with three renewable five -year terms. Construction and lease costs will be covered by the 4% emergency telephone operational charge levy authorized by MR #99279, pursuant to MCL 484.1401. 6b. MR #04059 - DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CHARTER TOWNSHIP OF BLOOMFIELD FOR THE NEW COUNTYWIDE RADIO SYSTEM Facilities Management is requesting authorization to enter into a construction license and lease agreement with Bloomfield Township to construct a tower, equipment shelter and install a generator for the countywide radio system at 4200 Telegraph Road in Bloomfield Hills. The County will sell the tower to the Township for $1 upon completion and the Township will lease th e County space on the tower for $1 per year. The initial term of the lease is 15 years with three renewable five -year terms. Construction and lease costs will be covered by the 4% emergency telephone operational charge levy authorized by MR #99279, pursu ant to MCL 484.1401. FINANCE COMMITTEE Page 3 March 11, 2004 6c. MR #04060 - DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH CHARTER TOWNSHIP OF WEST BLOOMFIELD FOR THE NEW COUNTYWIDE RADIO SYSTEM Facilities Management is requesting authorization to enter into a lease agreement with West Bloomfield Township to construct a tower, equipment shelter and install a generator for the countywide radio system at 4530 Walnut Lake Road in West Bloomfield. The County will maintain ownership of this equipment and will lease the land from the Township for $1 a year. Upon completion, the County will lease space on the tower for $1 per year to the Township. The initial term of the lease is 15 years with three renewable five -year terms. Construction and lease costs will be covered by the 4% emergency telephone operational charge levy authorized by MR #99279, pursuant to MCL 484.1401. 6d. MR #04061 - DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEM ENT WITH THE CHARTER TOWNSHIP OF WATERFORD FOR THE NEW COUNTYWIDE RADIO SYSTEM Facilities Management is requesting authorization to enter into a construction license and lease agreement with Waterford Township to construct a tower, equipment shelter and i nstall a generator for the countywide radio system at 5200 Civic Center Drive in Waterford. The County will sell the tower to the Township for $1 upon completion and the Township will lease the County space on the tower for $1 per year. The initial term of the lease is 15 years with three renewable five -year terms. Construction and lease costs will be covered by the 4% emergency telephone operational charge levy authorized by MR #99279, pursuant to MCL 484.1401. Palmer moved to recommend approval of the attached suggested Fiscal Notes for Consent Agenda Items 6a - 6d. Supported by Crawford. Motion carried unanimously on a roll call vote. 7. MR #04057 - DEPARTMENT OF FACILITIES MANAGEMENT - RECOMMENDATION TO GRANT A SANITARY EASEMENT TO THE CHARTER TOW NSHIP OF LYON, LOCATED AT OAKLAND-SOUTHWEST AIRPORT, LYON TOWNSHIP (TAX PARCEL NO. 21 -04-451-010) Facilities Management is requesting authorization to grant an easement for sanitary sewer and related appurtenances to the Charter Township of Lyon for $1 to allow access for construction, operation and maintenance, repair and replacement of a sanitary sewer and related appurtenances over a portion of Oakland southwest Airport property. Sewer -related improvements constructed on the property will be Lyon Towns hip's expense. Mr. Webster asked if the Airport Committee had reviewed this item. Mr. Hughson indicated that the Airport Committee had previously reviewed this proposal. Mr. Crawford requested that a copy of the Airport Committee's recommendation on mat ters that would be coming before the Board be included in the committee materials. Long moved to report to recommend that the resolution be amended to insert AND TAX PARCEL NO. 21-09-201-001 into the title. Supported by Bullard. Motion carried unanimously on a roll call vote. Long moved approval of the attached suggested Fiscal Note. Supported by Bullard. FINANCE COMMITTEE Page 4 March 11, 2004 Motion carried unanimously on a roll call vote. 8. MR #04062 - DEPARTMENT OF FACILITIES MANAGEMENT - APPROVAL AND ACCEPTANCE OF PURCHASE AGREEME NT FOR THE SALE OF VACANT EXCESS LAND LOCATED ON FRANKLIN BLVD IN THE CITY OF PONTIAC, KNOWN AS PARCEL NO. 14 -32- 127-002 Facilities Management is requesting authorization to sell a piece of vacant residential property, located in the City of Pontiac, to the abutting property owners, Charles O. and Demetra B. Leonard of 102 Franklin Blvd, Pontiac for the sum of $8,000, in its as is condition. Attempts to sell this property for the appraised value of $18,000 have failed. This piece of property was originally acquired from the State of Michigan for $1 in 1953 and utilized as a parking lot for the Child Guidance Clinic, located on the adjacent property, until the 1980s. Mr. Hughson indicated that the Leonards have been maintaining this piece of property for y ears. He noted that the Historic Ordinance may have had a negative impact on selling this property for the appraised value. Knollenberg moved to recommend approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote. 9. 52ND DISTRICT COURT/DIVISION II, CLARKSTON - CREATION OF ADDITIONAL STAFF IN THE PROBATION UNIT AND DOWNWARD RECLASSIFICATION OF COMMUNITY SERVICE OFFICER POSITION The 52nd-II District Court in Clarkston is requesting authorizat ion to create one General Fund/General Purpose (GF/GP) full-time eligible (FTE) Probation Officer I and one GF/GP FTE District Court Clerk I position in its Probation Unit to assist with the increased workload resulting from the increase in judgeships from one to two and the addition of Rose and White Lake Townships to its jurisdiction on January 1, 2003. One vacant part -time non-eligible (PTNE) 1,000 hours/year Community Service Officer position will be reclassified to a PTNE District Court Clerk I and will be transferred from the Probation unit to the Administration unit. Position costs for the remainder of FY 2004 is $50,819 and $94,379 for FY 2005, along with associated operating costs of $3,127 for FY 2004 and $5,982 for FY 2005. These costs will be covered by an anticipated increase in revenue of $100,361 per year. Judge Fortinberry reported that court revenue has risen as a result of probation fee increases. Palmer moved to report to recommend amendments to the resolution to - strike the words "and the funding be changed from Community Garden revenue to General District Court Revenue" in the last BE IT FURTHER RESOLVED paragraph; - insert the following two (2) BE IT FURTHER RESOLVED paragraphs: BE IT FURTHER RESOLVED that funding for th e additional staff and downward reclassification of the Community Service Officer Position will be generated by additional Probation Fee revenue. BE IT FURTHER RESOLVED that the 52 nd District Court - Division II shall be responsible for all costs associat ed with the position including salary, fringe benefits, and FINANCE COMMITTEE Page 5 March 11, 2004 ancillary operating cost. Supported by Crawford. Motion carried unanimously on a roll call vote. Zack moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. 10. MR #04064 - SHERIFF'S OFFICE - LAW ENFORCEMENT SERVICES FOR PARKS & RECREATION COMMISSION FOR 2004/2005/2006/2007/2008 The Sheriff is requesting authorization to contract with the Oakland County Pa rks and Recreation Commission to provide law enforcement services for a five -year period beginning January 1, 2004. The contract will include one Sergeant, two Deputy I, three part-time, non-eligible Mounted Deputies and ten Park Deputy I positions. Cont ract revenue and operating costs for FY 2004 are $13,400. Contract revenue and operating costs for FY 2005 and FY 2006 will be included in the County Executive's Recommended Budget. Crawford moved to recommend approval of the attached suggested Fiscal No te. Supported by Palmer. Motion carried unanimously on a roll call vote. 11. MR #04055 - DRAIN COMMISSIONER - RESOLUTION TO APPROVE PROJECT COSTS, ASSESSMENT ROLL AND ISSUANCE OF BONDS FOR WATKINS LAKE The Drain Commissioner is requesting approval of project costs, the assessment roll and the issuance of bonds, in an amount not to exceed $520,000, for the construction of a new augmentation well and drain outlet for Watkins Lake in Waterford Township. MR #02324 acknowledged receipt of the petition to establish a winter level through determination of the Circuit Court and to construct the augmentation well. Mr. Colaianne reported that the permitting process is moving forward to obtain authorization for the well from the Michigan Department of Environm ental Quality. This will be an improvement to the existing well. The Drain Commissioner is hoping to start construction by next fall. Mr. Palmer asked that the committee be made aware of the bond sales. Mr. Colaianne stated that he would provide a qua rterly report on bond sales. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Knollenberg. Motion carried unanimously on a roll call vote. 12. MR #04056 - DRAIN COMMISSIONER - WATKINS LAKE AUGMENTATION WELL PROJECT - FULL FAITH AND CREDIT RESOLUTION The Drain Commissioner is requesting that the Board of Commissioners pledge the full faith and credit of the County for payment of the principal and interest on the Bonds called Watkins Lake Level Bonds, Series 2004 for the Watkins Lake Augmentation Well Project, in an amount not to FINANCE COMMITTEE Page 6 March 11, 2004 exceed $520,000. Knollenberg moved to recommend approval of the attached suggested Fiscal Note. Supported by Bullard. Motion carried unanimously on a roll call vote. 13. MR #04054 - HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN/FIRST QUARTERLY REPORT FOR FY 2004 Human Resources has performed a review of 6 classifications/6 positions under the Salary Administration Plan (SAP) and is recommending that 4 classes/4 positions be upwardly reclassified, 1 class/1 position remain the same and one be changed from an exception position to a SAP position within the plan. Annual costs for salary grade changes to General Fund/General Purpose positions for FY 2004 is $1,424 and for FY 20 05 $2,642 and have been budgeted for in the Classification and Rate Change account. Classification changes for Chief, Facilities Maintenance and Operations; Electronics Technician Supervisor and Cross Connect and Pre -Treat Coordinator will be funded through those departmental funds as identified within the Fiscal Note. Jamian moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. 14. MR #04053 - DEPARTMENT OF INFORMATION TECHNOLOGY - FIRST QUARTER 2004 DEVELOPMENT APPROPRIATION TRANSFER Information Technology is requesting authorization to appropriate and charge First Quarter 2004 Development costs to benefiting departments as follows: $1,099,261.22 for data processing development, $90,295 for imaging development to General Fund/General Purpose departments and $110,311.50 to Special Revenue and Proprietary Fund departments. Gregory moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. 15. MR #04044 - BOARD OF COMMISSIONERS - APPROVAL OF ENHANCED ACCESS TO PUBLIC RECORDS FOR LICENSED INSURANCE AGENTS Commissioner Knollenberg introduced this resolution to request that the Board of Comm issioners authorize the use of Enhanced Access products, including Digital Photography and Digital Sketches Programs, to Licensed Insurance Agents, consistent with the program the Board previously authorized for licensed real estate agents and appraisers p ursuant to MR #02137. Knollenberg moved to recommend approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 16. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2004 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENT The Department of Management and Budget is requesting authorization to proceed with budget FINANCE COMMITTEE Page 7 March 11, 2004 amendments for the first quarter of Fiscal Year 2004, as detailed in the proposed resolution, in accordance with P.A. 621 of 1978, the Uniform Budgeting and Accounting for Local Units of Government, and the County's General Appropriations Act. Management and Budget is forecasting that the County will complete fiscal year 2004 with a favorability of $5,169,408 in General Fund/General Purpose operations based on receiving $4,212,145 more revenue than anticipated and expending $957,263 less than budgeted. Ms. Van Pelt reported that the County Executive has informed the Governor's office that he does not support the acceleration of tax c ollection but would prefer to simply eliminate revenue sharing. Mr. Poisson stated that the focus issue of the acceleration is the $200 million tax increase affecting Oakland County taxpayers, $1.4 billion statewide. This action would only address $185 million of a $1.4 billion state budget deficit. Mr. Webster encouraged members of the Committee to meet with their state legislators to ask for a strong commitment of opposition to the Governor's proposal. Suarez moved to recommend approval of the attac hed suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Department of Management/Purchasing Division - Contract Exception Report for the Month of January, 2004 B. Department of Information Technology - Various CLEMIS Fund Financial Statements - Quarter Ended December 31, 2003 C. Notice of Hearing for Request for Industrial Facilities Exemption Certificate for Woodbridge Ventures Inc. for Facility Located at 4200 Atlantic Blvd., Auburn Hills, MI 48326 Palmer moved to receive and file communications A -CB. Supported by Suarez. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:17 a.m. ________________________ _______________________________ Helen Hanger Nancy Wenzel Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.