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HomeMy WebLinkAboutMinutes - 2004.03.23 - 35887 March 23, 2004 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Eric S. Wilson, Sue Ann Douglas, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers, and Da vid Coulter PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Eric Coleman OTHERS PRESENT: Facilities Management Dave Ross, Director Richard Johnston, Manager Michael Hughson, Property Management Specialist Phillip Goulding Community & Home Improvement Karry Rieth, Manager Gordon Lambert, Chief of Operations Kris Hoffman, Supervisor Bonnie Eason, Loan Closing Officer Mike Kyle, Supervisor Prosecutors Office Mary Larkin, Chief Attorney Adminis tration Parks & Recreation Ralph Richard, Executive Officer Central Services David J. VanderVeen, Director Aviation Karl Randall, Manager Corporation Counsel Jody Schaffer, Assistant Counsel Others James Orr, Johnson Controls Board o f Commissioners Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF March 9, 2004 minutes Wilson moved to approve the minutes of March 9, 2004 as printed. Supported by McMillin. Motion carried on a voice vote. Planning & Building Committee Page 2 March 23, 2004 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Sue Ann Douglas Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Eric S. Wilson Vice Chairperson Eric Coleman Minority Vice Chairperson PUBLIC COMMENT None CONSENT AGENDA Wilson moved approval of Consent Agenda Items A & B. A. Oakland County Building Authority Minutes – February 11, 2004 B. Facilities Engineering 2004 Capital Improveme nt Program Monthly Progress Report March 2004 Supported by Rogers. Motion to approve the Consent Agenda carried on a voice vote. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2004 GRANT PROGRAM ACCEPTANCE – CONSTRUCTION OF NORTH HANGAR AREA Oakland County is in receipt of Michigan Department of Transportation Grant for State funds in the amount of $1,386,700 for the development and improvement of Oakland County International Airport. A local grant match of $199,300 is avail able from the airport fund. The project consists of construction of a north hangar area. Karl Randall distributed copies of Corporation Counsel's sign off indicating satisfaction of previously voiced concerns. Long moved the Planning & Building Committe e Report to the Board with the recommendation this grant be accepted. Supported by Wilson. Motion carried on a unanimous roll call vote with Coleman absent. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT 2004 GRANT PROGRAM ACCEPT ANCE – DESIGN AND CONSTRUCTION OF SCREEN WALL/PURCHASE OF AIRCRAFT RESCUE FIRE FIGHTING (ARFF) VEHICLE Oakland County is in receipt of Michigan Department of Transportation Grant for Federal funds in the amount of $1,131,301 and State funds in the amount of $62,849 for the development and improvement of Oakland County International Airport. A local grant match of $62,850 is available from the airport fund. The project consists of design and construction of a screen wall and the purchase of an aircraft re scue and fire-fighting vehicle. Rogers moved the Planning & Building Committee Report to the Board with the recommendation this grant be accepted. Supported by Long. Motion carried on unanimous roll call vote with Coleman absent. Chairperson Palmer stated he looked forward to seeing these items again prior to commencement of construction. Planning & Building Committee Page 3 March 23, 2004 COMMUNITY AND HOME IMPROVEMENT DIVISION – 2004 HOME IMPROVEMENT PROGRAM GUIDELINE CHANGES The Community and Home Improvement Division has administered the Home Improvement Program since 1976 to improve approximately 250 single family owner occupied homes per year for low and moderate income persons in the 50 communities participating in the Oakland County Commu nity Development Block Grant Program each year. The guideline changes are: a) the total property related indebtedness after improvement shall not exceed 95% of market value as identified by the Oakland County MAAP or a current appraisal prepared by a Mich igan licensed appraiser or lowest value of a market analysis prepared by a licensed realtor; b) property taxes are current; c) installation of air purifying systems and air conditioning without formal medical justification; and d) allow transferring owners hip of property to spouse or children. Coulter moved approval of the attached suggested resolution. Supported by Wilson. Motion carried on unanimous roll call vote with Coleman absent. FACILITIES MANAGEMENT DEPARTMENT – EMERALD ASH BORER TREE PLANTIN G GRANT APPLICATION The County is applying to the Michigan Department of Natural Resources – Urban and Community Forestry Program for a new reimbursement grant project in the amount of $29,120. The grant is to replace new and mature ash plantings that are declining or that have succumbed to emerald ash borer infestations at County-owned facilities with a diverse selection of replacement trees. The grant application includes $11,250 Federal funding supplemented by $17,870 County In -kind Match provided from the FY 2004 Facilities Maintenance & Operations Division Budget. County In -Kind Match is required to be at least 50% of total project cost and includes labor, equipment and supplies required for the tree replacements as well as purchase of additional trees. No General Fund/General Purpose funds are involved. Douglas moved to Receive & File. Supported by Long. Motion carried on a voice vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO CONVEY GIDDINGS ROAD RIGHT OF WAY TO THE CITY OF AUBURN HIL LS PART OF PARCEL NO. 14 -03-100-028 The City of Auburn Hills is requesting the County of Oakland convey the westerly road right of way of Giddings Road known as parcel number 14 -30-100-028, adjacent to the Oakland County Animal Shelter, to be used by the Detroit Edison Company for installation of underground electrical conduit. Said conveyance to be by quit claim deed for the sum of one dollar. McMillin moved approval of the attached suggested resolution. Supported by Wilson. Motion carried on unanimous roll call vote with Coleman absent. Planning & Building Committee Page 4 March 23, 2004 DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE WITH OPTION TO PURCHASE AGREEMENT WITH THE CITY OF SOUTHFIELD, PART OF THE SOUTHFIEL D HEALTH CENTER PROPERTY, PART OF PARCEL NOS. 24 -13-426-001 AND 24-13-404-013 The County has leased approximately 25 -acres of the Southfield Health Center property to the City of Southfield for recreational purposes since 1978. The City of Southfield ha s requested the lease be extended and that the County and City negotiate the possible purchase of 22 -acres by the City. The Lease with Option to Purchase agreement will allow the City to lease 25 -acres of land for recreational purposes until May 5, 2005 for one dollar per year. During the term of the lease the City will have the option to purchase 22-acres. The sale of the property will be pursuant to a purchase agreement to be negotiated and adopted pursuant to the rules and procedures of the parties. Knollenberg moved approval of the attached suggested resolution. Supported by Douglas. Motion carried on unanimous roll call vote with Coleman absent. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LICENSE AGREEMENT WITH SPRINT SPECT RUM, LP FOR CONSTRUCTION OF RADIO TOWER AND SUPPORT FACILITIES AT ADDISON OAKS COUNTY PARK, PART OF PARCEL NO. 05 -33-100-004 Sprint Spectrum, LP has requested a license from the County to construct, own, operate and maintain a radio tower and related support facilities at Addison Oaks County Park. The lease agreement grants Sprint Spectrum, LP the right to construct, own, operate and maintain a 190 -ft. monopole tower and related support facilities on part of the Addison Oaks County Park property for an in itial term of five years with the option for three renewable five year terms. Sprint Spectrum LP shall pay the County a $5,000 non-refundable legal and administration fee upon execution of the agreement. Further Sprint will pay an annual license fee of $21,600 per year for the initial term of the license agreement, which will increase at a rate of 15% at each five -year renewal. In addition Sprint will pay the County 30% of any co -location revenue generated which amount will also be subject to a 15% incre ase at each five -year renewal. Wilson moved approval of the attached suggested resolution. Supported by Knollenberg. Motion carried on unanimous roll call vote with Wilson and Coleman absent. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting adjourned at 9:57 a.m. ________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.