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HomeMy WebLinkAboutMinutes - 2004.03.25 - 35890CHUCK MOSS Chairperson BILL BULLARD Vice Chairperson VINCENT GREGORY Minority Vice Chairperson March 25, 2004 Chairperson Moss called th e meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Bill Bullard, Vincent Gregory, Charles Palmer , Hugh Crawford, Greg Jamian, Martin Knollenberg, Christine Long, George Suarez, Helaine Zack. COMMITTEE MEMBERS ABSENT WITH NOTICE: Peter Webster. OTHERS PRESENT : ANIMAL CONTROL Larry Obrecht, Manager CLERK/REGISTER OF DEEDS William Caddell, Clerk/Register Frank Millard, Deputy Clerk/Register FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Supervisor Holly Conforti, Supervisor Michael Pohlod, Analyst Gaia Piir, Budget Systems Coordinator HUMAN RESOURCES Ed Poisson, Director Karen Jones, Labor Relations Specialist INFORMATION TECHNOLOGY Joe Sullivan, Manager, CLEMIS Jamie Hess, Chief, CLEMIS MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PURCHASING Jack Sato Smith, Chief RISK MANAGEMENT Gerald Mathews, Insurance & Safety Coordinator SHERIFF Michael McCabe, Undersheriff BOARD OF COMMISSIONERS Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of March 11, 2004, as printed. Supported by Palmer. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Peter Webster Greg Jamian Martin J. Knollenberg Christine Long George Suarez Helaine Zack FINANCE COMMITTEE Page 2 March 25, 2004 PUBLIC COMMENT None. 5. CONTINGENCY REPORT The FY 04 Contingency Fund balance will not be impacted by items on today's agenda and will remain at $152,842. Undersheriff McCabe reported that the Sheriff's Law Enforcement Services Contract with Royal Oak Township has been signed by the Township and is under review by Corpora tion Counsel. A caveat will be included identifying the number of deputies provided by the Michigan State Police. Long moved to receive and file the Contingency Report dated March 17, 2004. Supported by Jamian. Motion to receive and file carried on a v oice vote. 6. BOARD OF COMMISSIONERS - PROPOSED CHARTER TOWNSHIP OF HIGHLAND DOWNTOWN DEVELOPMENT AUTHORITY - TAX CAPTURE On August 23, 2000, Highland Township held a public hearing to consider adoption of a proposed plan to establish a Downtown Develop ment Authority (DDA). A county may exempt its taxes from capture for a 60 -day time period from the date of the public hearing. Because the Township did not have a detailed DDA plan for the County to consider within this time frame, M.R. #00236 was adopted exempting capture of County taxes by Highland Township. Since that time, the Township has worked with County Planning and Economic Development staff to develop an amended plan. The Board of Commissioners' Tax Increment Finance Review Ad Hoc Committee h as completed its review and is recommending limited participation as set forth in Highland Township's amended February, 2004, DDA plan, attached agreement and accompanying exhibits. Mr. Palmer noted his concerns regarding capture of the Parks and Recreat ion millage for these entities and his desire to address this matter. Bullard moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote with Webster absent. 7. PROSECUTING ATTORNEY, CIRC UIT COURT/FAMILY DIVISION, AND PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - PROGRAM YEAR 2004 JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG) GRANT ACCEPTANCE The Michigan Family Independence Agency has awarded grant funding of $527,634 to Oakland County for the period April 1, 2004 through March 31, 2005. This award includes a required County match of $52,762. The Prosecuting Attorney will use a portion of these funds for three special revenue positions, consisting of one Paralegal, one Probation Officer I and one Social Worker I, to support the Teen Court and School violence programs. One special revenue Youth and Family Caseworker II will be funded for the Circuit Court/Family Division Juvenile Drug Court. One Community Corrections Specialist II and o ne Supervisor-Community Corrections (at 50% funding) will be funded for the Community Corrections In -Step Program. Funding for one special -revenue, part-time, non-eligible Case Management Coordinator has been discontinued. The required grant match of $52,762 is included in the FY 2004/FY 2005 Adopted Budget non -departmental grant match line item. FINANCE COMMITTEE Page 3 March 25, 2004 Bullard moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Webster absent. 8. MR #04075 - COUNTY EXECUTIVE - ACCEPTANCE OF ANTIQUE 1924 OAKLAND AUTOMOBILE The County Executive is recommending acceptance of a donation from Judy Hewett of an antique 1924 Oakland Sedan. This automobile has been on display in the Courthouse first floo r North Lobby Addition since its dedication in June of 1996 and Ms. Hewett wishes to donate this automobile to the County, with the only condition being that it remain on permanent public display. MR #83204, Procedure of Acceptance of a Gift Donation from Private Sources, requires that gifts valued at $10,000 or greater, with no county match requirement or other financial implications to the county, shall be formally approved through resolution. The automobile is valued at $10,000 with yearly care and maintenance of approximately $250. Funding currently exists within the Facilities Maintenance and Operations Division FY 2004 and FY 2005 budget to cover maintenance. Long moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Webster absent. 9. DEPARTMENT OF CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - 2004 GRANT PROGRAM ACCEPTANCE - DESIGN AND CONSTRUCTION OF SCREEN WALL/PURCHASE OF AIRCRAFT RESCUE FIRE FIGHTING (A RFF) VEHICLE The Oakland County International Airport has received state funding of $62,849 and federal funds of $1,131,301, with a $62,850 match to be provided by the Airport Fund. These funds will be used for the design and construction of a screen w all at a cost of $707,000 and the purchase of an aircraft rescue fire-fighting vehicle at a cost of $550,000. The Airport Committee has reviewed the project and is recommending acceptance. The funding period is 36 months from the date of award. Crawford moved approval of the attached suggested Fiscal Note. Supported by Gregory. Motion carried unanimously on a roll call vote with Webster absent. 10. DEPARTMENT OF CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - 2004 GRANT PROGRAM ACCEPTANC E - CONSTRUCTION OF NORTH HANGAR AREA The Oakland County International Airport has received state funding of $1,386,700, with a $199,300 match to be provided by the Airport Fund, for construction of a north hangar area. The Airport Committee has reviewed the project and is recommending acceptance. The funding period is 36 months from the date of award. Crawford moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Webster absent . 11. MR #04074 - HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2004 EXTENSION OF THE LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) COUNCIL 25, LOCAL 2720 FINANCE COMMITTEE Page 4 March 25, 2004 Human Resources has negotiated an agreement for a one -year extension of the current collective bargaining agreement covering four employees of the Board of Commissioners. The agreement covers the period October 1, 2003, through September 30, 2004, and provides for a 2% increase with the pay period beginning September 20, 2003 consistent with general, non -union, employees. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Webster absent. 12. MR #04073 - DEPARTMENT OF INFORMATION TECHNOLOGY - ESTABLISHMENT OF LIVE SCAN INTERLOCAL AGREEMENT Information Technology is requesting authorization to sign agreements with those law enforcement agencies, as outlined in the resolution, to provide fo r the exchange of fingerprint information on Live Scan equipment as part of the County's Court Law Enforcement Management Information System (CLEMIS) program. Participating municipalities will be charged annually for maintenance and preventative services as outlined in the agreement. Gregory moved to recommend approval of the attached suggested Fiscal Note. Supported by Knollenberg. Motion carried unanimously on a roll call vote with Webster absent. 13. MR #04041 - OAKLAND COUNTY ANIMAL CARE -SALE OF DOG LICENSES Animal Control is requesting authorization to enter into contracts with suitable persons and/or entities to sell dog licenses. Those persons and/or entities will be paid a commission of $1 for each dog license sold from December 1 through June 1 and $1.50 for each dog license sold from June 2 through November 30. This commission will be paid from the fee received for each dog license sold. Mr. Obrecht explained that Animal Control is charged with the licensing of dogs, the inspection and licensing of kennels, and the maintenance of appropriate records for prevention of rabies. Animal Control also handles rescue efforts and is working with Information Technology CLEMIS staff to develop a cat registration lien program. Mr. Obrecht reported that the Public Services Committee is reporting to the Board with a proposed amendment and he asked that further clarification be made to this language. Long moved to report to recommend approval of the resolution with the following amendment. NOW THEREFORE BE IT RESOLVED that the OAKLAND COUNTY BOARD OF COMMISSIONERS AUTHORIZES THE ANIMAL CONTROL DIVISION, PER AUTHORITY OF the Treasurer of Oakland County , is authorized to enter into contracts with suitable veterinarians and/or veterinary clinics, HUMANE SOCIETIES, LICENSED KENNELS, REGISTERED RESCUES and Oakland County cities, villages and townships, for such persons and/or entities to sell dog licenses. Supported by Zack. Motion carried unanimously on a roll call vote with Webster absent. FINANCE COMMITTEE Page 5 March 25, 2004 Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Webster absent. ITEM #14 - MR #04068 - ROAD COMMISSION FOR OAKLAND COUNTY - APPROPRIATION OF ONE-TIME FUNDING F OR COUNTY ROAD PROJECTS was removed from the agenda until the General Government Committee could report. 15. MR #04065 - BOARD OF COMMISSIONERS - REQUEST FOR TAX CUT Commissioner McMillin introduced this resolution to require that the County Executive's Fiscal Year 2005 Recommended Budget include a tax cut in the millage rate. No motion was made in support of the resolution. COMMUNICATIONS A. Department of Management/Purchasing Division - Contract Exception Report for the Month of March, 2004 (dated March 17, 2004) Mr. Mathews reported to the committee on several previously presented contract exception reports regarding insurance policy renewals, copies of which were distributed. Mr. Mathews explained that the decision to extend these particular insuran ce policies for an additional two years was authorized by the previous Risk Manager in response to market conditions following September 11, 2001. Following that event, insurance rates increased up to 400 percent and coverage decreased. By extending cont racts with existing carriers, the County was able to maintain the same coverage at reasonable increases and/or no increases in deductibles. The market appears to be slowing down and the bidding process will begin later this year. Several other insurance policies will be going out to bid in April that should provide the County with a barometer of market conditions. Mr. Smith explained that formal bids for services are required every three years but contracts can be extended for an additional two -year period. The Board of Commissioners must approve extensions beyond this five -year period. B. Facilities Management Department - Emerald Ash Borer Tree Planting Grant Application Crawford moved to receive and file communications A -B. Supported by Palmer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 9:50 a.m. ________________________ _______________________________ Helen Hanger Nancy Wenzel Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.