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HomeMy WebLinkAboutMinutes - 2004.04.08 - 35895CHUCK MOSS Chairperson BILL BULLARD Vice Chairperson VINCENT GREGORY Minority Vice Chairperson April 8, 2004 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Vincent Gregory, Charles Palmer, Hugh Crawford , Peter Webster, Christine Long, George Suarez. COMMITTEE MEMBERS ABSENT WITH NOTICE: Bill Bullard, Greg Jamian, Helaine Zack COMMITTEE MEMBERS ABSENT: Martin Knollenberg OTHERS PRESENT : CIRCUIT COURT Kevin Oeffner, Administrator COMMUNITY CORRECTIONS Barb Hankey, Manager CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Jody Schaffer, Assistant Counsel DRAIN COMMISSIONER Joe Colaianne, Insurance Administrator Leo Lease, Accountant EXECUTIVE OFFICE Doug Williams, Deputy Ex ecutive Robert Daddow, Assistant Deputy Executive FACILITIES MANAGEMENT Mike Hughson, Property Management Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Supervisor Holly Conforti, Supervisor Michael Pohlod, Analyst HUMAN RESOURCES Ed Poisson, Director Nancy Scarlet, Manager INFORMATION TECHNOLOGY Colleen Prosyniuk, User Support Specialist LeAnne Robinson, User Support Specialist MANAGEMENT & BU DGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PARKS AND RECREATION Ralph Richard, Executive Officer PURCHASING Joe Hylla, Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager OTHERS PRESENT CONTINUED OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Peter Webster Greg Jamian Martin J. Knollenberg Christine Long George Suarez Helaine Zack FINANCE COMMITTEE Page 2 April 8, 2004 ROAD COMMISSION FOR OAKLAND Brent Bair, Manager COUNTY Richard Skarritt, Commissioner BOARD OF COMMISSIONERS David Moffitt, Vice Chairman Tom Middleton, District #4 Eileen Kowall, District #6 Harvey Wedell, Analyst Sheryl Mitchell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of March 25, 2004, as printed. Supported by Suarez. Motion carried on a voice vote. PUBLIC COMMENT Corporation Counsel Judy Cunningham explained that the County has filed a lawsuit in federal court against Affiliate Computer Systems for breach of contract, misrepresentation and a claim against the performance bond regarding the Judicial Information Manageme nt System contract. Commissioner Long asked for a moment of silence in memory of Walled Lake Northern High School student Ryan Anderson. 5. CONTINGENCY REPORT The FY 04 Contingency Fund balance of $152,842 will be reduced $58,264 by item 6 and $68,16 9 by item 7. The ERP - 2003 ODP State Homeland Security Exercise Grant for $17,000 previously placed into the Contingency Fund per MR 03356 will be removed, leaving a balance of $9,409. Undersheriff McCabe reported on the status of the Sheriff's Law En forcement Contract with Royal Oak Township. The $13,000 arrearage is a result of several contract payments not having been made at 2004 rates. The total arrearage of $101,239.02 is due April 30, 2004. Contract language involving the Michigan State Polic e has been sent to the State for signature. Long moved to receive and file the revised Contingency Report dated April 7, 2004. Supported by Palmer. Motion to receive and file carried on a voice vote. 6. MR #04090 - VISITING JUDGE APPROPRIATION AND CRE ATION OF COURT CLERK POSITION Circuit Court is requesting authorization to appropriate funding for one visiting judge and to create one general fund/general purpose Court Clerk to assist in the processing of case backlog to ensure that cases are settled, tried or otherwise concluded in accordance with time guidelines for civil case processing. In August of 2003, the State Court Administrative Office reported on the judicial needs of Michigan trial courts and determined that Oakland County has a need of ne arly three judgeships for its Circuit and Probate Courts. Totals costs, including associated operational expenses, are $58,264 for FY 04 and $137,716 for FY 05 and will be funded by the General Fund Non - Departmental Contingency. The Circuit Court has impl emented changes to enhance the use of alternative sentencing practices to expedite criminal cases and to avert jail overcrowding emergencies and continues to review its practices regarding the handling of family cases that could FINANCE COMMITTEE Page 3 April 8, 2004 result in residential placement of children at taxpayer expense. Mr. Oeffner reported that Court Rules confer authority to the Chief Circuit Court Judge in assignment of visiting judges. A list of eligibility will be provided by the State Court Administrator's Office. The Court is required to pay the difference between the salary of a sitting judge and the retirement rate of visiting judge. Suarez moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with B ullard, Jamian, Knollenberg and Zack absent. 7. MR #04042 - BOARD OF COMMISSIONERS - ADDITION OF TWO (2) DEPUTY I POSITIONS TO THE SHERIFF'S TRANSPORT UNIT TO PROVIDE PRISONER TRANSPORT TO THE WATERFORD TOWNSHIP POLICE DEPARTMENT AND THE ADDITION OF ONE (1) TRANSPORT VAN TO THE COUNTY FLEET This resolution was introduced by Commissioners Kowall, Scott and Middleton to provide two Deputy I positions in the Sheriff's Satellite Services Division, Transport Unit, to provide transport of offenders to and from the Waterford Township Police Department for 51 st District Court appearances. One transport van with radios will also be needed. Total operating and capital costs for FY 04 are $68,169 and $123,054 for FY 05. Funding will be provided by the General Fun d Non- Departmental Contingency. Undersheriff McCabe explained that these two deputies would not be restricted to this particular function but would augment the transport responsibilities of the unit as a whole. Expansion of the Video Arraignment System to the courts, implementation of teleMed and pending legislation may result in a reduced number of transports. Palmer moved to report with the recommendation that the resolution title be amended to read as follows. BOARD OF COMMISSIONERS - ADDITION OF TWO (2) DEPUTY I POSITIONS TO AUGMENT THE SHERIFF'S TRANSPORT UNIT AND TO PROVIDE PRISONER TRANSPORT TO THE WATERFORD TOWNSHIP POLICE DEPARTMENT AND THE ADDITION OF ONE (1) TRANSPORT VAN TO THE COUNTY FLEET. Supported by Gregory. Motion to report to amend carried unanimously on a roll call vote with Bullard, Jamian, Knollenberg and Zack absent. Palmer moved approval of the attached suggested Fiscal Note. Supported by Gregory. Motion carried unanimously on a roll call vote with Bullard, Jamian, Knol lenberg and Zack absent. 8. MR #04055 - DRAIN COMMISSIONER - RESOLUTION TO APPROVE PROJECT COSTS, ASSESSMENT ROLL AND ISSUANCE OF BONDS FOR WATKINS LAKE The Drain Commissioner is requesting approval of project costs, the assessment roll and the issuance of bonds, in an amount not to exceed $520,000, for the construction of a new FINANCE COMMITTEE Page 4 April 8, 2004 augmentation well and drain outlet for Watkins Lake in Waterford Township. MR #02324 acknowledged receipt of the petition to establish a winter level through determination of the Circuit Court and to construct the augmentation well. This resolution was brought before the Finance Committee on March 11, 2004, and was recommended for approval. This item was removed from the March 18, 2004, Board of Commissioners' agenda to correct the assessment roll in follow up to the public hearing. The Fiscal Note did not change. Palmer moved to report in concurrence with the Planning and Building Committee's action. Supported by Long. Motion to report carried unanimously on a roll call vote with Bullard, Jamian, Knollenberg and Zack absent. 9. MR #04056 - DRAIN COMMISSIONER - WATKINS LAKE AUGMENTATION WELL PROJECT - FULL FAITH AND CREDIT RESOLUTION The Drain Commissioner is requesting that the Board of Commissioners pledge the f ull faith and credit of the County for payment of the principal and interest on the Bonds called Watkins Lake Level Bonds, Series 2004 for the Watkins Lake Augmentation Well Project, in an amount not to exceed $520,000. This resolution was brought before the Finance Committee on March 11, 2004, and was recommended for approval. This item was removed from the March 18, 2004, Board of Commissioners' agenda in conjunction with item #8 (above). The Fiscal Note did not change. Webster moved to report in concurrence with the Planning and Building Committee's action. Supported by Long. Motion to report carried unanimously on a roll call vote with Bullard, Jamian, Knollenberg and Zack absent. 10. MR #04089 - DEPARTMENT OF FACILITIES MANAGEMENT - REQUES T TO CONVEY GIDDINGS ROAD RIGHT OF WAY TO THE CITY OF AUBURN HILLS PART OF PARCEL NO. 14-03-100-028 Facilities Management is requesting authorization to convey via quit claim deed the east 60 -feet of parcel 14 -03-100-028 to the City of Auburn Hills, for road right of way purposes, for the sum of one dollar. The property will be used for road right of way purposes, with installation of underground electrical conduit by Detroit Edison. The County Animal Shelter and Trusty Camp are both located on this parcel. Mr. Palmer explained that the Board of Commissioner's Procedures for the Sale, Purchase and Leasing of property details the steps necessary for the sale of property. The local unit, adjacent property owners and public agencies are provided with the first opportunity to make an offer. Palmer moved approval of the attached suggested Fiscal Note. Supported by Long. Motion to report carried unanimously on a roll call vote with Bullard, Jamian, Knollenberg and Zack absent. 11. MR #04087 - DEPARTMENT OF FACILITIES MANAGEMENT - APPROVAL AND ACCEPTANCE OF LEASE WITH OPTION TO PURCHASE AGREEMENT WITH THE CITY OF SOUTHFIELD, PART OF THE SOUTHFIELD HEALTH CENTER PROPERTY, PART OF PARCEL FINANCE COMMITTEE Page 5 April 8, 2004 NOS. 24-13-426-001 AND 24-13-404-13 Facilities Management is requesting a pproval of a lease with option to purchase agreement with the City of Southfield for 22 acres of Health Center property, located at 27725 Greenfield Road, parcel nos. 24-13-426-001 and 24-13-404-13. Since 1978, the County has leased 25 -acres of this property to the City for recreation purposes (Catalpa Park). The City is requesting that the current lease for 25-acres be extended and that negotiations for the purchase of 22 -acres of the property commence. The lease will continue until May 5, 2005 for the s um on one dollar per year, during which time the City will have the option to purchase the property. If the option to purchase is exercised, proceeds from the sale will be receipted in the Building Improvement Fund. Mr. Webster asked if the County would be maintaining enough open space for the County's Southfield Health facility for emergency response purposes. Mr. Hughson indicated that he had talked to Mike Sturm, the County's ERP Administrator, who informed him that this property is not on the list fo r that particular use. Ms. Van Pelt reported that the County's grants writer is working with Dave Ross to find parks money for Southfield to purchase the property. Gregory moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion to report carried unanimously on a roll call vote with Bullard, Jamian, Knollenberg and Zack absent. 12. MR #04088 - DEPARTMENT OF FACILITIES MANAGEMENT - APPROVAL AND ACCEPTANCE OF LICENSE AGREEMENT WITH SPRINT SPECTRUM, LP FOR CONSTRUCT ION OF RADIO TOWER AND SUPPORT FACILITIES AT ADDISON OAKS COUNTY PARK, PART OF PARCEL NO. 05 -33-100-004 Facilities Management is requesting approval of a License Agreement to allow Sprint Spectrum, LP to construct, own, operate and maintain a 190 -foot radio tower and related support facilities at Addison Oaks County Park, for an initial term of five years with the option for three renewable five - year terms. Spectrum will pay the County a $5,000 non -refundable legal and administration fee upon execution of the agreement and an annual license fee of $21,600 for the initial term of the lease, at an increased rate of 15% at each five -year renewal. Sprint shall also pay the County 30% of any co-location revenue generated, subject to a 15% increase at each five -year renewal of the license. The Oakland County Parks and Recreation Commission has negotiated and approved the terms and conditions of the license agreement. All fees will be receipted to Parks and Recreation. Ms. Schaffer explained that Sprint origi nally offered a 15% share to the County of co -location revenue. Mr. Crawford explained that the Parks and Recreation Commission sent back this initial 15% offer for further negotiations after reviewing other community contracts. Palmer moved to recomme nd approval of the attached suggested Fiscal Note. Supported by Crawford. Motion to report carried unanimously on a roll call vote with Bullard, Jamian, Knollenberg and Zack absent. 13. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - FY FINANCE COMMITTEE Page 6 April 8, 2004 2003/2004 DRUNK DRIVER JAIL REDUCTION AND COMMUNITY TREATMENT PROGRAM GRANT AMENDMENT Community Corrections has been awarded amended grant funding of $570,038 from the State of Michigan for the period February 1, 2004, through September 30, 2004, for the Drunk Driver Jail Reduction and Community Treatment Program. This funding will be used to enhance previously awarded Community Corrections funding of $3,616,669, to support eighteen Community Specialist II, one Community Corrections Specialist I, one Of fice Assistant II, one Community Corrections User Support Assistant II and one Community Corrections Specialist III. These additional funds will be used to enhance treatment and supervision services for OUIL 3 rd offenders. It is anticipated that the Sheriff's Office, General Fund Budget, will increase as a result of assessment fee revenue charged to this grant. Once information becomes available regarding the number of assessments, a budget adjustment will be made with the Third Quarter Financial Forecast. Ms. Hankey explained that assessments would be reimbursed at $45.00 in keeping with what many district courts charge. The fee must be competitive and must be agreed to by the State. Roughly $12,000 has been budgeted for this program in keeping with pre vious history. The Sheriff will provide an invoice for this service which will be sent to the State for reimbursement. Once reimbursement is received, it will be placed in the Sheriff's line item and will be charged against the grant. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion to report carried unanimously on a roll call vote with Bullard, Jamian, Knollenberg and Zack absent. 14. MR #04085 - DEPARTMENT OF INFORMATION TECHNOLOGY - INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE CITY OF SOUTH LYON FOR THE FIRE RECORDS MANAGEMENT SYSTEM Information Technology is requesting approval of an Interlocal Agreement with the City of South Lyon to join the County's Fire Records Management System (FRMS). The City will be charged a $3,500 start - up fee and $3,500 annual department fee. The acquisition of one HP printer for the City at a cost of $1,484 will be offset by FRMS entry fees of $4,667 for the remaining four months in FY 2004. Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Crawford. Motion to report carried unanimously on a roll call vote with Bullard, Jamian, Knollenberg and Zack absent. 15. MR #04068 - ROAD COMMISSION FOR OAKLAND COUNTY - APPROPRIATION OF ONE-TIME FUNDING FOR COUNTY ROAD PROJECTS Commissioners Law, Moffitt and Moss introduced this resolution to appropriate one -time funding of $400,000 for FY 2004 to be used for construction, maintenance and repair of highways. Funding will be released upon the Board of Commissioners' General Government Committee's approval of a specific use plan. This assistance would allow the Road Commission to redirect some of its current year's budget for equipment and facility replacement costs not covered by insurance as a result of the recent fire at its Springfield Township facility. Mr. Skarritt thanked the committee and assured them these funds would only be used as the resolution directed. FINANCE COMMITTEE Page 7 April 8, 2004 Webster moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion to report carried unanimously on a roll call vote with Bullard, Jamian, Knollenberg and Zack absent. COMMUNICATIONS A. Department of Management/Purchasing Division - Contract Exception Report for the Month of March, 2004 (dated March 30, 2004) B. Prosecuting Attorney - FY 2005 Victims of Crime Act (VOCA) Grant Application C. Department of Information Technology - 44th District Court Security Project D. Department of Information Technology - Status of Jail Diversion - Substance Abuse / Mentally Ill Grant Application Suarez moved to receive and file communications A -D. Supported by Gregory. Motion carried on a voice vote. Mr. Daddow provided updated information on item D to the committee in a memo dated April 5, 2004, which includes revised dollar figures. A grant application is being finalized for submission to the Office of Drug Control Policy to fund a program that would target that portion of the jail population with substance abuse/mental health problems f or which there is currently no services available. The other aspect of this program will be to provide housing for this population through reopening of the L Building. This facility was closed in 2003 in order to expand the work release facility, etc., to mitigate jail overcrowding. Community Corrections will be requesting additional Probation Residential Center dollars from the State. Jail overcrowding is expected to occur again even with implementation of this program. The chief judges are trying to enc ourage the use of alternative sentencing. The Data Warehousing Program identifies offenders that could be alternatively sentenced. This information will be discussed with the courts. Funding of $65,000 to implement technology to track recidivism has been set aside in the General Fund designated equity. Palmer moved to receive and file Mr. Daddow's memo dated April 5, 2004. Supported by Webster. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come bef ore the committee, the meeting was adjourned at 10:32 a.m. ________________________ _______________________________ Helen Hanger Nancy Wenzel Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.