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HomeMy WebLinkAboutMinutes - 2004.04.27 - 35898 April 27, 2004 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Eric S. Wilson, Eric Coleman, Sue Ann Douglas, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Ro gers, and David Coulter PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Management Specialist Facilities Engineering Paul Hunter, Manager Drain Commissioner Kevin Larsen, Deputy Fiscal Services Lynn Sonkiss, Information Technology Greg Givens, Grants Writer Planning & Economic Development Dan Hunter, Manager Mary Langhauser, Supervisor Dave Schreiber, Supervisor Kathy Graham, Marketing Coordinator JoAnn Browning, Associate Planner Corporation Counsel Jody Schaffer, Assistant Counsel Workforce Development John Almstadt, Manager Information Technology Pat Coates, Supervisor Community & Economic Developmen t Dennis Toffolo, Director Others James Orr, Johnson Controls Charlie Crumm, Oakland Press Board of Commissioners Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF April 6, 2004 minutes Coleman moved to approve the minutes of April 6, 2004 as printed. Supported by Wilson. Motion carried on a voice vote. Planning & Building Committee Page 2 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Sue Ann Douglas Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Eric S. Wilson Vice Chairperson Eric Coleman Minority Vice Chairperson April 27, 2004 PUBLIC COMMENT None CONSENT AGENDA Coulter moved approval of Consent Agenda Item A. A. Facilities Management Engineering – Monthly Progress Report April 2004 Supported by Wilson. Commissioner Wilson requested the status of the Rochester Hills Court project. Mr. Ross stated the hold up was due to issues concerning the smoke control syst em and holding cells. He felt the issues have now been addressed and occupancy should occur by mid June or earlier. Mr. Ross reported Children's Village "J" Building is now completed and will be open in early May. Motion to approve the Consent Agend a carried on a voice vote. DRAIN COMMISSIONER – RESOLUTION AMENDING MR #8603 – ANNUAL REPORT MR #8603 authorized the Drain Commissioner to make an annual report to the Board of Commissioners on or before April 2 of each year including "a full financial s tatement of each Drainage District to cover the preceding calendar year ending December 31 of each year". In October 1998 Oakland County changed its fiscal year to an October 1 – September 30 format. The change in fiscal year requires an amendment to MR #8603 to clarify that the Drain Commissioner's Annual Report will cover the proceeding fiscal year ending September 30. Coleman moved approval of the attached suggested resolution. Supported by Wilson Motion carried on unanimous roll call vote. PLANNING & BUILDING COMMITTEE – RECOMMENDATION REGARDING ANNUAL REPORT Wilson moved the Planning & Building Committee Report to the full Board with the recommendation the 2003 Annual Report of the Oakland County Office of the Drain Commissioner be accepted. Supported by Douglas. Motion carried on a unanimous roll call vote. PLANNING & ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (EXHIBIT ENTERPRISES, INC. PROJECT) – CITY OF ROCHESTER HILLS Exhibit Enterprises wishes to acquire tw o structures and approximately 35 acres of land in the City of Rochester Hills. One structure is a 152,000 square foot manufacturing facility and the other is a 60,000 square foot two story facility. The project will consist of building renovation and acq uisition of machinery and equipment for operation. Total Project Cost is $8,800,000; 35 jobs will be created and 150 retained. This is a request for the Board of Commissioners to certify and approve this Project Plan following a public hearing. Douglas moved approval of the attached suggested resolution. Supported by McMillin. Motion carried on unanimous roll call vote. Planning & Building Committee Page 3 April 27, 2004 EMERGING SECTORS PROJECT The Department of Community & Economic Development di stributed material explaining this project - a planned attraction strategy for emerging business sectors. Characteristics of emerging industries are: a rapid pace of growth, disruptive technologies, disruptive business models and vocational settings, investment in the form of high risk angel and venture capital, skills development and other requirements associated with building start -up companies. The top emerging business sectors are: Biotechnology, Advanced Materials/Chemicals, Nano Technology, Informat ion Technology and Homeland Security. Oakland County and Governor Granholm will combine efforts to attract new business in emerging industries to Michigan, especially Oakland County. Douglas moved to Receive & File the written report. Supported by Long . Motion carried on a voice vote. MR #04060 DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LEASE AGREEMENT WITH THE CHARTER TOWNSHIP OF WEST BLOOMFIELD FOR THE NEW COUNTY WIDE RADIO SYSTEM The Planning & Building Committee approved this Resolution on February 24, 2004. Before the Board adopted it, the Township of West Bloomfield requested changes in the resolution and lease agreement. Knollenberg moved the Planning & Building Committee Reconsider MR #04060. Supported by Long. Motion to reconsider carried on unanimous roll call vote. McMillin moved the Planning & Building Committee Report to the full Board with the recommendation MR #04060 be adopted. Supported by Rogers McMillin moved to amend MR #04060 as follows: Strike the 5th WHEREAS paragraph, substituting the following: WHEREAS under the terms of the attached Lease Agreement, the County will construct a radio tower on land owned by the Charter Township of West Bloomfield at 4530 Walnut Lake Road, West Bloomfield, Michigan. The County as owner of the tower may also lease space on the tower to the Township, for one ($1) dollar per year, or third parties under separate agreements with the Township's consent. Add an additional WHEREAS paragraph immediately following the 5 th WHEREAS as follows: WHEREAS, the lease will commence upon approval and execution of the lease by both parties. The initial term of the lease shall be 15 years. The lease may be extended by the parties for up to three additional five -year terms. Modify the NOW THEREFORE paragraph by adding the words "for radio tower construction and operation purposes" after the words, "…attached lease agreement…" and before "…between the County… Substitute the Lease Agreement dated May 20, 2004 for the Agreement dated March 18, 2004. Supported by Rogers. Motion to amend carried on unanimous roll call vote. Motion to Report to the Board MR #04060 be amended and adopted carried on unanimous roll call vote. Planning & Building Committee Page 4 April 27, 2004 DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CHARTER TOWNSHIP OF COMMERCE FOR NEW COUNTYWIDE RADIO SYSTEM The County, recognizing the need to upgrade and expand the current 800 MHz radio system to encompass all public safety agencies and create interoperability between public safety agencies, authorized the levy of a four - percent emergency telephone operational charge. To properly implement and operate the new Countywide radio system, the County will need to build towers, lease land, and/or lease space on towers at sites through out the County. An agreement has been reached with Commerce Township to construct a tower, and install a generator and equipment at County expense at 2840 Fisher Avenue, Commerce, Michigan. The County will sell the tower, generator and equipment to Commerce Township for one dollar upon completion and the Township will lease the County space on the tower for one dollar per year. The initial term will be 15 years with three renewabl e terms of five years each. The Township may sublease co -location space on the tower, provided no interference shall occur with the County equipment. Long moved approval of the attached suggested resolution. Supported by Douglas. Motion carried on a unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CITY OF BIRMINGHAM FOR THE NEW COUNTYWIDE RADIO SYSTEM The County, recognizing the need to upgrade and expand the cur rent 800 MHz radio system to encompass all public safety agencies and create interoperability between public safety agencies, authorized the levy of a four - percent emergency telephone operational charge. To properly implement and operate the new Countywi de radio system, the County will need to build towers, lease land, and/or lease space on towers at sites through out the County. An agreement has been reached with the City of Birmingham to construct a tower, equipment shelter and install a generator at C ounty expense at 2666 West Fourteen Mile Road, Birmingham, Michigan. The County will sell the tower, shelter, and generator to the City of Birmingham for one dollar upon completion and the City will lease the County space on the tower for one dollar per y ear. The initial term will be 15 years with three renewable terms of five years each. The City may sublease co -location space on the tower, provided no interference shall occur with the County equipment. Knollenberg moved approval of the attached sugge sted resolution. Supported by Wilson. Motion carried on a unanimous roll call vote. Planning & Building Committee Page 5 April 27, 2004 DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO AMEND MISCELLANEOUS RESOLUTION NO. 04059 CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CHARTER TOWNSHIP OF BLOOMFIELD FOR THE NEW COUNTYWIDE RADIO TOWER SYSTEM MR #04059 approved a Construction License and Lease Agreement with the Charter Township of Bloomfield for the construction and lease back of a 2 40-foot high radio tower to be located on Township property at 4200 Telegraph Road, Bloomfield Hills, Michigan. The Federal Aviation Administration conducted an aeronautical study determining a 240 -foot tower would have an adverse physical or electromagne tic interference effect upon navigable airspace or air navigation facilities. It was determined that such structure is presumed to be a hazard to air navigation. This resolution would amend MR #04059 by approving an Amendment to the Construction License and Lease Agreement to limit tower height to 230 feet. Douglas moved approval of the attached suggested resolution. Supported by Long. Motion carried on unanimous roll call vote. Douglas moved to Report to the Board with the recommendation the Oaklan d County Board of Commissioners reconsider MR #04059 to incorporate the language from the attached suggested resolution, in addition attaching "Amendment 1 Construction License and Lease Agreement." Supported by Coleman. Motion carried on unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LEASE AGREEMENT WITH ART OF PONTIAC, LLC FOR USE OF OFFICE SPACE AT 17 SOUTH PERRY STREET, PONTIAC, MICHIGAN Grant funding totaling $15,250 annually has been pledged in support of the Main Street Oakland County Program. Pontiac Downtown Development Authority has pledged $10,000 and Chrysler Arts Beats and Eats, Inc. $5,250. This grant funding will allow the Downtown Design Studio to function with all operating expenses offset by the pledges. Custodial services and telephone expenses will be paid separately from the grant funds. The lease may be terminated in the event that grant funding for the project is no longer available. McMillin moved approval of the attached suggested res olution. Supported by Coleman. Motion carried on unanimous roll call vote. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2004 ROOF REPLACEMENT PROGRAM – ADMINISTRATIVE ANNEX II PROJECT The Fiscal Year 2004 Capital Improvemen t Program includes funding in the amount of $375,000 for the 2004 Roof Replacement. In January 2004 the Planning & Building Committee authorized advertising and receipt of bids for the replacement of the Administrative Annex II building roof and installat ion of a lightning protection system. The lowest responsible bidder is Bloom Roofing of Ann Arbor, Michigan with a bid of $181,300. Total project cost of $229,600 includes a contract award of $181,300, FM & O costs of $10,000 and a contingency of $38,300 . Coleman moved the Planning & Building Committee Report to the Finance Committee with the recommendation the County enter into a contract with Bloom Roofing in the amount of $181,300. Supported by McMillin. Planning & Building Committee Page 6 April 27, 2004 FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2004 ROOF REPLACEMENT PROGRAM – ADMINISTRATIVE ANNEX II PROJECT (Continued) Motion carried on unanimous roll call vote. OTHER BUSINESS/ADJOURNMENT Commissioner Wilson urg ed Committee members to inspect their assigned facilities from the "2004 Facilities Inspection List" and Report to the Committee. Chairperson Palmer announced he is attempting to schedule a Planning & Building Committee meeting at the CREST facility at Oa kland County Community College, Auburn Hills. There being no further business to come before the Committee the meeting adjourned at 10:43 a.m. ________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.