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HomeMy WebLinkAboutMinutes - 2004.05.25 - 35904 May 25, 2004 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Au ditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Eric S. Wilson, Sue Ann Douglas, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers, and David Coulter PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Eric Coleman OTHERS PRESENT: Facilities Management Dave Ross, Director Facilities Engineering Paul Hunter, Manager Planning & Economic Development Dan Hunter, Manager Mary Langhauser, Supervisor Dave Schreiber, Supervisor Bret Rasegan, Supervisor Michele Eaton, Sr. Business Development Rep. Ryan Dividoch, Associate Planner Brad Hansen, Program Coordinator Others James Orr, Johnson Controls Richard Barr, Attorney John Dondanville, Talon Development Board of Commissioners Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF April 27, 2004 minutes Knollenberg moved to approve the minutes of April 27, 2004 as printed. Supported by Coulter. Motion carried on a voice vote. Planning & Building Committee Page 2 May 25, 2004 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Sue Ann Douglas Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Eric S. Wilson Vice Chairperson Eric Coleman Minority Vice Chairperson PUBLIC COMMENT Chairperson Palmer announced a tour of Oakland County Parks is scheduled for June 23, 2004 at 9:00 a.m. and would be an opportunity for the Commissioners to view the facilities. Commissioner Wilson encouraged Committee members to contact Dick Johnston to schedule their County facility inspection tours. CONSENT AGENDA Douglas moved approval of Consent Agenda Items A - D. A. Facilities Management Engineering – Monthly Progress Report May 2004 B. Oakland County Building Authority Minutes – March 3, 2004 C. Medical Examiner Facility Tour – Commissioner Wilson D. Planning & Economic Development Services – Rouge Green Corridor Identity Demonstration Project Grant Application Supported by Long. Commissioner Rogers requested information regarding Children's Village "J" Building "Mediation". Mr. Ross indicated the County is currently involved in a dispute with the architectural/engineering firm and the contractor. The contractor is claiming extra costs, the County disagrees. The building is complete. Mr. Ross reported a project meeting is scheduled for later today regarding the new 52 -3 District Courthouse/Substation. The City has sent out notices the Court will be open for business on June 28 th. The high-density files are currently being relocated, a three and a half -week process. Commissioner Coulter asked about the "noise issue" in th e Work Release Project. Mr. Hunter reported a noise problem exists around the control station. Several alternatives are being explored, ranging in price from $20,000 to $300,000. The best options seem to be ones that deal directly with the control stati on. This is an area between the male and female sections - a dayroom with visitor's phone lines. Motion to approve the Consent Agenda carried on a voice vote. DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT/SOLID WASTE RESOURCE MANAGEMENT – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE PLEASANT RIDGE MAYWOOD POINTE PROJECT The Oakland County Board of Commissioners established a Brownfield Redevelopment Authority and Board to facilitate the clean up and redevelopment of Brownfields wi thin Oakland County communities. The Oakland County Brownfield Redevelopment Authority approved a Brownfield Plan for the Maywood Pointe-Pleasant Ridge Redevelopment Project on April 27, 2004. This resolution requests the adoption of the Plan and authorization to carry out the Plan in the City of Pleasant Ridge. A public hearing has been set for June 3, 2004 at 9:45 a.m. Commissioner Douglas pointed out a typographical error in the Brownfield Plan for the Maywood Pointe – Pleasant Ridge Redevelopment Pro ject Plan, Page 2 B. Basis of Eligibility (Section 13 (1) (g) and Section 2 (1)) the word "residential" should be "commercial". Mr. Barr, attorney for Talon Homes - Pleasant Ridge, LLC agreed and will provide a corrected copy of the Plan before the June 3, 2004 Board meeting. Douglas moved approval of the attached suggested resolution. Supported by Coulter. Motion carried on unanimous roll call vote with Coleman absent. Planning & Building Committee Page 3 May 25, 2004 OAKLAND COUNTY PLANNING & ECONOMIC DEVELOPMENT SERVICES – 2ND QUARTER REPORT JANUARY 1 – MARCH 31, 2004 Dan Hunter highlighted several items contained in the report. Some accomplishments are receipt of the Community Partnership Award for providing technical support, dedication to conserv ation and land use planning. EDC bonds of $49.3 million were either closed or in the process of closing, representing the retention and creation of 424 jobs. Hosted 11 Business Basics workshops with 160 attendees. Talked with Oxford, Highland, Southfield and Wixom regarding Main Street participation. Plus, serviced 52 custom information requests for detailed economic/demographic data. Wilson moved to Receive & File the report. Supported by Rogers. Motion carried on a voice vote. PLANNING & ECONOMIC DEVELOPMENT SERVICES – OAKLAND COUNTY BUSINESS FINANCE CORPORATION REGULATION UPDATE Mary Langhauser updated the Committee regarding the changes to the Small Business Administration's SBA 504 Loan Program administered through the Oakland County Business Finance Corporation. The largest change is related to the regulation revision of "Area of Operation". The new regulation expanded the territory to a 'minimum area' of operation as the State in which the CDC is incorporated. This will increase competition so that the SBA 504 Loan Program can be provided to the greatest number of small businesses through out the country. Other changes related to streamlining the approval process, servicing and liquidation. Knollenberg moved to Receive & File the report . Supported by McMillin. Motion carried on a voice vote. ECONOMIC ACTIVITY MAP Planning & Economic Development Services have developed an "Oakland County Major Economic Activity" map indicating areas of Industrial/High Tech/Research and Development an d Major Office Development areas. This map is especially useful in identifying Oakland County to prospective businesses. Several Commissioners requested additional copies for distribution in their communities. Douglas moved to Receive & File. Supporte d by Wilson. Motion carried on a voice vote. BOARD OF COMMISSIONERS – 2003 ANNUAL REPORT OF THE PLANNING AND BUILDING COMMITTEE Each year members of the Planning & Building Committee inspect county facilities. 2003 found the facilities inspected were clean and well maintained. Minor deficiencies were brought to the attention of staff for immediate correction. Fourteen projects were approved and completed in 2003. Fourteen additional projects are underway and are expected to be completed in 2004. Rogers moved that the attached Planning & Building Committee Report be adopted. Supported by Wilson. Motion carried on unanimous roll call vote with Coleman absent. Planning & Building Committee Page 4 May 25, 2004 FACILITIES MANAGEMENT – AUTHORIZATION TO PROCEED AND AWARD OF CONTRACT FOR IT PARKING LOT AND EXTERIOR SECURITY IMPROVEMENTS PROJECT The Information Technology Parking Lot and Exterior Security Improvements Project is identified in the FY 2004 Capital Improvement Program. The project will com bine and reconfigure the parking lots shared by the Information Technology and Administrative Annex I buildings and the parking lot formerly used by the vacated Work Release Facility to improve the efficiency of vehicle and pedestrian movement. The Planning & Building Committee authorized receipt of bids for this project in April 2004. The lowest responsible bidder for the project is Asphalt Specialists, Inc. of Pontiac in the amount of $712,317. Total project costs are estimated to be $820,000, includin g a contingency of $107,683. Estimated project costs exceed the original $600,000 due to recent price increases in the cost of petroleum -based products and the inclusion of several large earth berms intended to improve the security of adjacent buildings. Douglas moved the Planning & Building Committee Report to the Finance Committee with the recommendation this resolution be approved. Supported by Long. Motion carried on a roll call vote Palmer, Wilson, Douglas, Knollenberg, Long and Coulter – yes McMillin and Rogers – no Coleman - absent Commissioner Douglas requested Facilities Management report to the Committee regarding the security measures taken and contemplated for the County Campus. OTHER BUSINESS/ADJOURNMENT Mr. Ross informed the Committee the campus lost power over the weekend. The problem has been traced to an automatic throwover switch. A consultant is onsite investigating the situation at this time. Mr. Ross reported a partial collapsing of the road and a storm sewer line from the heavy rains in the exit lanes at the south exit on County Center Drive. The exit will be closed Thursday, May 27 th to allow the Road Commission of Oakland County to begin major repairs. Repairs are expected to last through Friday, May 28th. There being no further business to come before the Committee the meeting adjourned at 10:45 a.m. ________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.