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HomeMy WebLinkAboutMinutes - 2004.05.27 - 35907CHUCK MOSS Chairperson BILL BULLARD Vice Chairperson GEORGE SUAREZ Minority Vice Chairperson May 27, 2004 Chairperson Moss called th e meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Bill Bullard, George Suarez, Charles Palmer, Hugh Crawford, Peter Webster, Greg Jamian, Martin Knollenberg, Christine Long, Vincent Gregory, Helaine Zack COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT : CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Keith Lerminiaux, Deputy Cou nsel FACILITIES MANAGEMENT Dave Ross, Director FACILITIES ENGINEERING Paul Hunter, Manager FISCAL SERVICES Tim Soave, Manager LaVerne Smith, Supervisor HUMAN RESOURCES Ed Poisson, Director MANAGEMENT & BUDGET Laurie VanPelt, Director Art Holdsworth, Deputy Director PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager WASTE RESOURCE MANAGEMENT Brad Hansen BOARD OF COMMISSIONERS Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Suarez moved approval of the minutes of May 13, 2004, as printed. Supported by Webster. Motion carried on a voice vote. PUBLIC COMMENT None. 5. CONTINGENCY REPORT OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Peter Webster Greg Jamian Martin J. Knollenberg Christine Long Vincent Gregory Helaine Zack FINANCE COMMITTEE Page 2 May 27, 2004 Updated information on Royal Oak Township's Law Enforcement Contract payments was distributed. A balance of $13,512.80 is outstanding as of May 25. Item #15 on the agenda will increase the Contingency Fund balance from $152,090 to $268,879. Long moved to receive and file the revised Contingency Report dated May 20, 2004. Supported by Webster. Motion carried on a voice vote. REGULAR AGENDA 6. MR #04125 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF SPRINGFIELD - FISCAL YEAR 2003 ALLOCATION Springfield Township is requesting reimbursement of its Fiscal Year 2003 $46,505.47 Environmental Infrastructure Fund allocation for expenses related to Holcomb Road drainage improvements. Bullard moved approval of the attach ed suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Knollenberg absent. 7. CLAIMS REVIEW COMMITTEE RECOMMENDATION TO INCREASE OUTSIDE COUNSEL FEES The Board of Commissioners' Claims Review Committee has reviewed the recommendation of Corporation Counsel to increase outside counsel legal fees from $105.00 to $120.00 per hour for work done after June 1, 2004 and is recommending approval. The current rate of $105.00 was implemented per MR #99330, effective after January 1, 2000, and increased the fee from $85.00 to $105.00. Ms. Cunningham distributed a chart showing that the amount of fees paid to outside counsel for general liability cases from 1999 -2003 has decreased by 35%. This reduction reflects in-house staff handling more litigation than in previous years. During 2003, only 11 of 105 cases were litigated by outside counsel. Criterion for having a case handled by outside counsel includes workload and case severity. Corporation Counsel has one para legal and one part-time law student to assist with research. A comparison of rates was performed through the Michigan Municipal League. Mr. Palmer asked to be provided with the costs for in -house staff to handle litigation. Suarez moved approval of the attached suggested Resolution. Supported by Zack Motion carried unanimously on a roll call vote. 8. SHERIFF'S OFFICE - BULLETPROOF VEST PARTNERSHIP PROGRAM GRANT FY 2002 ACCEPTANCE FINANCE COMMITTEE Page 3 May 27, 2004 The Sheriff has been awarded grant funds of $929.01 from the U.S. Department of Justice, Bureau of Justice Assistance Program, for the period October 1, 2001, to September 30, 2002. This grant program provides reimbursement of up to 40% of actual costs to provide bulletproof vests for Sheriff's officers. Undersheriff McCabe introduced Captain Molinar of Patrol Services and explained that all patrol officers, as well as the dogs, have vests, which are replaced every five years. If a patrol officer does not wish to wear one, they must sign a waiver. Palmer moved to report to amend the resolution to strike the second WHEREAS. Supported by Long. Motion carried unanimously on a roll call vote. Palmer moved approval of the attached suggested Fiscal Note. Supported by Knollenberg. Motion carried unanimously on a roll call vote. 9. SHERIFF'S OFFICE - CY 2004 MARINE SAFETY PROGRAM GRANT REIMBURSEMENT The Sheriff has been awarded $250,000 from the State of Michigan, Department of Natural Resources, for the period January 1, 2004 through December 31, 2004, for reimbursement of allowable Marine Safety Program expenditures. Gregory moved to report to amend the resolution to strike the second WHEREAS. Supported by Palmer. Motion carried unanimously on a roll call vote. Knollenberg moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. 10. COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - PERFORMANCE GRANT AGREEMENT FOR FY 2004 APPLICATION/ACCEPTANCE Emergency Response and Prepare dness has been awarded $48,949 from the State of Michigan, EMPG/FEMA, for its emergency management program. This award will fund 39.5% of the Emergency Management program manager's salary and fringe benefits. No County match is required. Grant acceptanc e for this program is in its 32nd year. Zack moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 11. DEPARTMENT OF HUMAN SERVICES/ HEALTH DIVISION - 2003/2004 COMPREHENSIVE PL ANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT AMENDMENT NO. 3 ACCEPTANCE FINANCE COMMITTEE Page 4 May 27, 2004 Under the Comprehensive Planning, Budgeting and Contracting Agreement, the Health Division has received additional funding from the Michigan Department of Community Health for t he period October 1, 2003 through September 30, 2004 as follows: $322,863 for the Nurse Family Partnership Program, Fiscal Year 2002 -2003 unspent bio -terrorism-related funds of $52,308 and new bio-terrorism funds of $10,000 for a total of $385,171. Oaklan d County will provide an in -kind match of $26,498 and the Family Independence Agency will provide an in -kind match of $9,375 for the Nurse/Family Partnership Grant. Four Public Health Nurse III positions to be assigned to the program will be reclassified from General Fund/General Purpose (GF/GP) to Nurse/Family Partnership Grant until state funding ceases. The State has agreed that this action will not be considered supplanting. Any savings resulting from funding these positions through the grant will be recognized in the GF/GP Quarterly Forecasts. Suarez moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote. 12. FACILITIES MANAGEMENT - AUTHORIZATION TO PROCEED AND AWARD OF CONTRACT FOR IT PARKING LOT AND EXTERIOR SECURITY IMPROVEMENTS PROJECT Facilities Management is requesting authorization to proceed with the Information Technology Parking Lot and Exterior Security Improvements Project in the amount of $820,000, with the award of a contract to Asphalt Specialists, Inc. of Pontiac of $712,317 and project contingency of $107,683. Funds will be transferred from the FY 2004 Capital Improvement Program/Building Fund to the Project Work Order Fund. Palmer moved approval of the attached suggested Fiscal Note. Supported by Suarez. Mr. Hunter explained that the parking lot is 15 years old and has deteriorated significantly. Poor soil conditions will require removal and replacement of the soil with a limestone base. The original project cost estimate has increased due to the recent increase in petroleum prices and the addition of earth berms for security purposes. Certain parking spaces will also be removed for security reasons. Walkways will be constructed to connect the Farmers Market parking lot to IT and Administrative Annex I. Landscaping and irrigation are included as part of Facilities' ongoing Grounds budget. Funding for this project is included in the Non -Departmental Building Fund. Ms. Van Pelt explained that this particular type of project is funded by General Fund dollars which are transferred to the Building Fund every year. Commissioner Long indicated she would like to see the next Capital Improvement Plan come to the Planning and Building Committee earlier than usual for review and prioritization. Motion carried unanimously on a roll call vote. 13. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - SOLID WASTE RESOURCE MANAGEMENT - RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE PLEASANT RIDGE MAYWOO D POINTE PROJECT Community and Economic Development is requesting that the Board of Commissioners adopt a Brownfield Plan for redevelopment of the Maywood Pointe property located in the city of Pleasant FINANCE COMMITTEE Page 5 May 27, 2004 Ridge. Provisions of Act 381 of 1996, as amended h ave been followed whereby a plan has been prepared to restore this property, a local committee was appointed to review and recommend approval of the plan and the City Commission has reviewed the plan and recommends it approval. The Oakland County Brownfie ld Redevelopment Authority has adopted a resolution recommending approval of the plan. A public hearing has been scheduled for June 3, 2004, at 9:45 a.m. in the Board of Commissioners' Auditorium to provide for public comment. Zack moved approval of th e attached suggested Fiscal Note. Supported by Webster. Motion carried unanimously on a roll call vote. 14. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - MICHIGAN DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION The Community Corrections Division is applying for its eleventh year of P.A. 511 grant funding from the State of Michigan for FY 2005 of $3,833,453. The grant will continue to support programs to reduce prison admissions for non-assaultive felons and to improve the use of local jail space while maintaining public safety. The current authorized personnel and existing programs will continue upon award of the contract. P.A. 511 requires that the Board of Commissioners approv e, through resolution, the proposed comprehensive plan prepared by its advisory board for submission with the grant application. Suarez moved approval of the attached suggested Fiscal Note. Supported by Gregory. Motion carried unanimously on a roll call vote. Chairman Moss asked that Item 16 be taken up prior to Item 15. There were no objections. 16. MR #04121 - BOARD OF COMMISSIONERS - FULL AND TIMELY CAMPAIGN CONTRIBUTION DISCLOSURE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Introduced by Commissioner Tom McMillin, the resolution establishes a procedure for contracts over $10,000 and requires that the Request for Proposal and bid lists be posted on the County's website at least two weeks prior to the deadline for receipt of bids and for all perso ns bidding on these contracts to fill out a Campaign Finance Disclosure Form identifying any contributions made to elected county officials in the last five years. No motion was offered. 15. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2004 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS This item was distributed at the previous meeting. Mr. Soave again summarized the particulars of the FY 2004 Second Quarter Report. Fiscal Services is forecasting that the County will complete the 2004 Fiscal Year with $6 million in favorability resulting from a combination of receiving $7.4 million more revenue than budgeted and expending $1.4 million more than estimated. The Fiscal Services Letter of Transmittal dated May 13, 2004, provides detail s for this forecast and is attached FINANCE COMMITTEE Page 6 May 27, 2004 to the resolution. Suarez moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote. COMMUNICATIONS Bullard moved to receive and file the communications . Supported by Palmer. A. SEMCOG Membership Dues The Committee requested information on which Oakland County communities were not paying dues to SEMCOG. The County's membership dues are reduced based on the amount of dues paid by its local units. Commissioner Moss suggested that the County look at having its dues adjusted based on Headlee roll back amounts rather than just taxable value. Mr. Soave explained that the County pays no more than 25% of the entire dues assessed. Mr. Paul Tait, Executive Director of SEMCOG, will be contacted regarding this matter. B. Department of Information Technology - Various CLEMIS Fund - Financial Statements and Schedules for Six Months Ended March 31, 2004 C. Notice for Hearing on June 7, 2004 for an Industrial Fa cilities Exemption Certificate for Total Filtration Services Located at Auburn Hills Commerce Park in Auburn Hills, MI 48326 Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the mee ting was adjourned at 10:02 a.m. ________________________ _______________________________ Helen Hanger Nancy Wenzel Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.